March 24, 2021 Wednesday 3:30 pm
The Bourbon County Commission met in open session with all three Commissioners, the County Counselor and the County Clerk present.
Also present were the following: Shane Walker, Brian Allen, Anne Dare and Kim Simons.
Justin Meeks said there would be action after the session and said there may be a need to discuss the option of an additional administrator.
Jim made a motion to go into a 15 minute executive session for KSA 75-4319(b) (2) for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, the Commissioners will meet in another location and reconvene in the Commission room at 2:47 pm, Clifton seconded and all approved (the session included the Commissioners and Justin Meeks). After the session, at 2:47, Lynne made a motion to come out of executive session and resume the special meeting, Clifton seconded and all approved.
Justin Meeks said he needed the authority to respond to legal counsel regarding issues with BWERC; Jim made a motion to allow Justin to respond to legal counsel regarding issues with BWERC, Clifton seconded and all approved.
Jim made a motion to allow Commissioner Beth to be the point person to talk to the Clerk’s office regarding HR functions, Lynne seconded and all approved.
Justin said he needed a Commissioner to take on HR functions and investigate an HR issue along with the Clerk’s office. Justin said that Lynne already had the ability to deal with all of the Spark’s issues. Clifton made a motion to allow Lynne to continue to be the lead on any Spark’s issues and to take on HR functions, Jim seconded and all approved.
Justin suggested that the Commissioners consider getting help for HR functions, (such as exit interviews, pre-screening for new employees and dealing with HR problems). Lynne suggested allowing the Commissioners to call Justin to discuss an HR director; Justin suggested the discussion be held in open session. Justin said there is a potential for shared services regarding getting someone to handle HR issues. The Commissioners asked that the last item on the March 30th agenda be for them to discuss an HR director. Justin said they wouldn’t have to pay any extra money for this function because they felt there were already areas where the money is being spent.
Justin said he needed someone to help with an employment matter right now; Lynne made a motion to allow Justin to seek outside legal counsel for input (for 3-5 hours) on an employment issue, Clifton seconded and all approved. Justin said he is a potential witness in this matter, he said in the past the one thing that has created conflict is when he is doing HR work and County Counselor work.
At 2:57, Jim made a motion to adjourn, Clifton seconded and all approved.
THE BOARD OF COMMISSIONERS
OF BOURBON COUNTY, KANSAS
(ss) Lynne Oharah, Chairman
(ss) Jim Harris, Commissioner
(ss) Clifton Beth, Commissioner
Kendell Mason, Bourbon County Clerk
March 30, 2021, Approved Date