Register of Deeds
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Sharon Elder, Register of Deeds
Lora Holdridge, Deputy
Lesley Taylor, Clerk
Office Location:
Bourbon County Courthouse
210 S. National Ave.
Fort Scott, KS 66701
Office Hours:
8:30 am - 4:30 pm
Monday - Friday
Contact Information:
620-223-3800 ext. 17
620-223-5241 fax
email
 
Starting November 1, 2006, we started a new computerized recording system and now require 2 1/2" at the top of the first page of documents to be recorded.  THIS AREA NEEDS TO BE COMPLETELY BLANK AND IF THIS AREA IS NOT PROVIDED, A COVER PAGE WILL NEED TO BE ATTACHED AND AN ADDITIONAL $4.00 IS NEEDED TO FILE THE DOCUMENT.
 
K.S.A. 28-115 "If sufficient space is not provided for the necessary recording information and certification on a document, such recording information shall be placed on an additional sheet and such sheet shall be counted as a page", and "The Register of Deeds may reject any document which is not of sufficient legibility so as to produce a clear and legible reproduction thereof."
 
As per Resolution 21-06 of Bourbon County:  Any overages $5.00 and less will not be refunded.  A written letter must be sent within thirty days from recording date requesting the refund.
 
All deeds require either a Kansas Validation Questionnaire form or an exemption stated in the body of the deed.  If an exemption is used, we must have tax statement address.
 
Notary must state who they saw sign on all documents.
 
All documents must have 8 point or larger type.
 
All documents received after 4:00 pm will be recorded the next business day.
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The Register of Deeds Office is responsible for the filing of deeds, mortgages, releases, tax liens, oil and gas leases, military discharge records and many more.
 
The Register of Deeds Office maintains and preserves an up to date and accurate set of indexes.
 
Each document that is filed is given a time stamp, book and page.  The very next business day those recorded documents are indexed into the proper book according to legal description.
 
Most of the records in the Register of Deeds Office are open records under the Kansas Open Records Act and are available for the public to examine.  DMS Online search is available for a charge.  Contact the office for more information.
 
All services offered by the Register of Deeds Office are fee based according to Kansas Statutes.  (See fee schedule)
 
The Register of Deeds Office generates a sizeable income that is deposited into the County General Fund and administered by the Board of County Commissioners.
 
The Register of Deeds Office does not make deeds.
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Register of Deeds Office
Fee Schedule
Effective 7/1/2005
All fees are due and payable prior to filing.
For recording deeds, mortgages, or other instruments of writing, for first page (not to exceed legal size page 8 1/2" x 14")
$8.00
For second page and each additional page or fraction thereof (Includes Technology Fee)
$4.00
Recording town plats, for each page
$20.00
Recording release or assignment of real estate mortgage, per book and page, plus the technology fee (see next item)
$5.00
For each page or fraction thereof (technology fee)
$2.00
Certification of any instrument of record
$1.00
Acknowledgement of signature
$0.50
Filing Federal Tax Lien Notices
$20.00
Federal Tax Lien Release
$20.00
K.S.A. 79-2616(d) Federal Tax Lien Certificate
$15.00
K.S.A. 79-2616(d) Copy of Tax Lien (per page)
$1.00
For filing liens for materials and services under K.S.A. 58-201, and amendments thereto
$5.00
K.S.A. 60-2201 Lis Pendens
$5.00
UNIFORM COMMERCIAL CODE
(National Form Required)
Original financing statement
$15.00
Amended financing statement
$15.00
Continuation statement
$15.00
Financing statement indicating assignment
$15.00
Assignment of financing statement
$15.00
Statement of release of all or a part of any collateral described in filed financing statement
$15.00
Real estate mortgage subject to K.S.A. 84-9-402(6)  FIXTURE FILING
$15.00
Termination statement
$15.00
Attachments, per page (after first ten pages, which are included in initial fee)
$1.00
Written information request, per debtor name
$15.00
Copy request:  a copy of any filed financing statement (per page)
$1.00
If the name or names of any signer or notary public are not plainly typed or printed under the signatures, the register of deeds shall charge and collect a fee of $1.00 in addition to all other fees provided in this schedule (K.S.A. 28-115)
 
If sufficient space is not provided for the necessary recording information and certification on a document, such information shall be placed on additional sheet and such sheet shall be counted as a page.
 
The document shall be of sufficient legibility to produce a clear and legible reproduction.  If a document is judged not to be of sufficient legibility, such document shall be accompanied by an exact copy thereof which shall be of sufficient legibility to produce a clear and legible reproduction and which shall be recorded contemporaneously with the document and shall be counted as additional pages.  The Register of Deeds may reject any document which is not of sufficient legibility.
 
Click the seal above for downloadable forms.