May 2011 Minutes

These are the minutes for May 2011 as approved by the Bourbon County Commission.

May 02, 2011	May 06, 2011
May 09, 2011	May 13, 2011
May 16, 2011	May 20, 2011
May 23, 2011	May 27, 2011
May 30, 2011 - Holiday, no meeting

To return to the main Commission Minutes page, click here.

May 2, 2011 Monday 9:00 am

The Bourbon County Commission met in open session with all commissioners and the county clerk present.

Marty Pearson gave a road report, including the status of traffic counters.

Commissioners discussed the proposed permit for right-of-way access. No action at this time.

Dean Mann said the information from Julie Bowers is sufficient to apply for grants, so it’s okay to pay the $1,500 to Workin’ Bridges.

Artie Lucas, Goldberg, Sullivan & McCrerey Architects & Planners, Inc. met with commissioners. Those also present were: Sheriff Gray, Undersheriff Martin, Logan Probasco, Cherokee County Commissioner Pat Collins, County Attorney Terri Johnson, Magistrate Judge Rebecca Stephan and Tribune reporter Michael Pommier. Mr. Lucas is here to speak with commissioners about a new Bourbon County jail. He heard about us from neighboring counties and came to speak. His firm has built many jails in Kansas, including the Cherokee County Jail. Commissioner Collins discussed his experience in building a new jail in 2004-2005. He said that Mr. Lucas’s firm has several funding options available. Mr. Lucas would like to do a feasibility study for us. It would cost $3,500 and take 60 days to put it together. Commissioners asked him to send us his contract for review.

Harold left at 11:25 am for doctor’s appointment.

Keith Jeffers spoke about emergency preparedness issues.

Delta George presented the letter she drew up for commissioners regarding feral hogs. Commissioners signed the letter. It will be sent to state government officials, legislators and copies will be taken to the commissioners’ conference this week.

Shane Walker is working on a date to meet about Cox Internet.

After routine business, the meeting adjourned at 12:45 pm.

THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS

(ss) Jingles Endicott, Chairman
(ss) Harold Coleman, Commissioner
(ss) Allen Warren, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

Return to TOP

May 6, 2011 Friday 9:00 am

The Bourbon County Commission met in open session with all commissioners present. Shirley Goltra was also present. Minutes of the previous meeting were read and approved.

Keith Jeffers presented commissioners with an application for a CERT Team Grant. Harold Coleman made a motion to authorize the chairman to sign the application. Allen Warren seconded the motion and all voted in favor. Jingles signed the application.

Marty Pearson gave a road report.

Jingles Endicott made a motion to go into executive session, for a period of 15 minutes, under the non-elected personnel exception to the Kansas Open Meetings Act. Allen Warren seconded the motion and all voted in favor. Those present for the session were the commissioners and Marty Pearson. The session began at 9:01 am and ended at 9:16 am with no action.

Harold Cox met with commissioners to discuss the area of 235^th St. and Yale Road. He wants to know if it’s a road, because he would like to put up a fence. County records show there was never a road there. He will likely need to survey the property. He also purchased 63 acres off of Old 69 Hwy and needs access to it. He has spoken to some of the neighbors, who will not give him access. He will speak with the rest.

Sheriff Ron Gray spoke with commissioners about radios that the deputies use. They have not been working properly and repair costs are increasing. He wants to look into leasing new ones. He’s looking to see if the budget can handle it.

Doylene Chapman asked for a signature for KDOT project 3855. Jingles signed the document.

Ron Center met with commissioners about an outstanding bill from a local trash hauler. Commissioners said to cut him off from further dumping until the bill is paid in full.

Stephen Cartmill, AT&T, met with commissioners to ask for a road cut permit to repair cables. This is due to damages they incurred from lightning on April 14^th. Commissioners advised him to speak with Marty Pearson, but gave their permission to make the cuts. Mr. Cartmill said that Radell Construction Company will make the cuts for them and will repair the road afterwards.

After routine business, the meeting adjourned at 12:20 pm.

THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS

(ss) Jingles Endicott, Chairman
(ss) Harold Coleman, Commissioner
(ss) Allen Warren, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

Return to TOP

May 9, 2011 Monday 9:00 am

The Bourbon County Commission met in open session with all commissioners and the county clerk present.

Marty Pearson gave a road report.

Mark Lawlor, Clean Line Energy Group, met with commissioners to speak about wind energy projects in Kansas.

Thomas Peery met with commissioners to discuss damage to roads in Gunn Park Addition. He said the trash truck is ruining the road in front of house. Jingles will look into it.

Keith Jeffers and Phil Fishburn met with commissioners to work on the Sewer District Emergency Plan. Mr. Fishburn says it’s a condition of the Rural Development funding that we complete a vulnerability assessment and emergency plan. We need to coordinate with City officials.

Larry Arndt stopped in to say that a secondary road, east of the elementary school in Uniontown, needs work. He also mentioned that it has been promised for four years to be repaired.

Bill Van Kirk updated commissioners about Community Corrections. Jingles signed verification he was here.

Lee Davis presented phone quotes for chemicals. Three were received:

Van Diest Supply	180 gal PastureGard	$52.49/gal
Van Diest Supply	120 gal Remedy Ultra	$48.97/gal
CPS	180 gal PastureGard	$49.15/gal
CPS	120 gal Remedy Ultra	$49.15/gal
VMS	180 gal PastureGard	$54.00/gal
VMS	120 gal Remedy Ultra	$65.50/gal


Jingles Endicott made a motion to purchase from CPS. Allen Warren seconded the motion and all voted in favor.

Jingles Endicott made a motion to go into executive session, for a period of 30 minutes, under the non-elected personnel exception to the Kansas Open Meetings Act. Allen Warren seconded the motion and all voted in favor. Those present for the session were the commissioners and Shane Walker. The session began at 10:50 am and ended at 11:20 am with no action.

Stuart Porter met with commissioners to review construction issues with the Sewer District.

Frank Miller asked for an extension to May 20^th to pay his dump bill. Commissioners agreed to the extension, provided he pay at least half of the outstanding balance by the 13^th and the balance by May 20^th, if not before.

Running Fox Petroleum picked up a permit for access to county right-of-way. They’ll review it and get back to us.

Allen Warren made a motion to purchase 2,500 911 maps from Sekan Printing. Jingles Endicott seconded the motion and all voted in favor. We will sell the maps for $2.50 each.

Shane got approval from the commissioners for the online internet policy.

After routine business, the meeting adjourned at 12:40 pm.

THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS

(ss) Jingles Endicott, Chairman
(ss) Harold Coleman, Commissioner
(ss) Allen Warren, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

Return to TOP

May 13, 2011 Friday 9:00 am

The Bourbon County Commission met in open session with all commissioners and the county clerk present. Minutes of the previous meetings were read and approved.

Bills and Payroll for the period were reviewed and approved.

Marty Pearson gave a road report. He had a meeting with his people to address rumors that are circulating. He also reported that someone has been shooting stop signs.

Allen Warren said he got an estimate from Max Fanning for electrical work at Elm Creek Lake. They discussed repairs needed to shelter houses. Jingles said that Don George has contacted us to say that matching grant funds are available and our match can be “in-kind”. No action.

Delta George asked commissioners what feedback they received at their conference about the feral hog problem. Commissioners said they received a very positive response. They’ve also heard from Senator Marshall that it’s still in the budget that’s in conference. They have hopes that it will go through.

Commissioners received their annual report of Fiscal Trends from K-State. Delta said she did a webinar on it with folks from K-State and can set up a personalized report comparing Bourbon County with the State. She will set up the web conference for a future date.

Lou Howard stopped in, on behalf of the Uniontown SOS party, to ask for a contribution. Allen Warren made a motion to give $25.00 from Special Parks and Recreation to the Uniontown SOS party. Jingles Endicott seconded the motion and all voted in favor.

Terri Johnson informed commissioners that she has requested the attorney general first chair the Gier case. She told commissioners what expenses to expect we’ll incur for bringing in and housing out-of-town witnesses, calling a larger jury pool, etc. The murder contingency fund was emptied in recent years to alleviate the budget problems, but she urges commissioners to re-fund it. She also said that there will be a re-trial for Freeze, which will also cost a lot for expert witnesses, etc. She did say that we won’t have to pay for housing for the AG lawyer or any current KBI agents who are called.

She briefly spoke of the condemnation hearings on the sewer district. One easement appears to have a problem and will probably need surveyed on one side of the property. In the meantime, the contractor will need to skip this property’s service line until it is resolved.

Dennis Mann, Running Foxes Petroleum, met with commissioners to go over the proposed permit. He asked if, in lieu of a performance bond, they can add the county to their insurance. Commissioners explained that the performance bond is to assure that they will do the work, clean up to specifications, etc. Mr. Mann accepted that explanation. He also asked if the clause of “60 calendar days from the date the permit is signed” can be changed to “60 working days from start of construction, not to exceed six months” and to take rain days into consideration. Commissioners approved of that change. Mr. Mann will have the corrections made and signed by his boss and get it back to us for approval.

Commissioners have been approached by members of the YAT Team, indicating they’d like to speak with County employees about the energy challenge. After discussion, commissioners agreed to allow an insert into the pay checks about it.

Joanne Long discussed with commissioners how overtime is calculated on a 40 hours/week schedule, not day to day.

After routine business, the meeting adjourned at 12:21 pm.

THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS

(ss) Jingles Endicott, Chairman
(ss) Harold Coleman, Commissioner
(ss) Allen Warren, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

Return to TOP

May 16, 2011 Monday 9:00 am

The Bourbon County Commission met in open session with all commissioners and the county clerk present. Minutes of the previous meeting were read and approved.

Marty Pearson gave a road report. The commissioners reviewed the fuel usage for January – April for Public Works.

Terri Johnson reviewed the proposed contract for a jail feasibility study from Goldberg, Sullivan and McCrerey and said that it’s fine. Mr. Lucas will be back this morning to speak with commissioners about a study for our jail.

Artie Lucas, GSM Architects, met with commissioners. Michael Pommier, reporter with the Fort Scott Tribune was present. Undersheriff Bill Martin was also present. Commissioners reviewed the contract but made no decision at this time.

Tom McNeil informed commissioners that the final State budget was approved with some funding for LEPP grants that we receive annually.

Shane Walker said that the City of Fort Scott needs to have LIDAR for its storm sewers. He thinks we may be able to work with them to have the whole county shot. Perhaps this can be reciprocation for the County’s assistance in purchasing the golf course? No action at this time.

Allen Warren mentioned that he heard the City is seeking applicants to be on the golf course advisory board. The advertisement states that applicants must live within the city limits. He spoke with Dave Martin to request that the rural Bourbon County area be able to have a representative, since the County helped purchase the course. He will pass the request on to the City Commission for consideration.

Charlie Blevins spoke with commissioners about that part of National Ave., north of town, past the bridge, which is County responsibility. He wanted to know if we’ve fixed it yet. The commissioners indicated that they had not. He also voiced his opposition to building a new jail.

Doylene Chapman spoke with commissioners about the copier in her office. The lease with Xerox is up. She can continue paying on that copier for approximately $122/month, or she can get a new Kyocera copier for $101.68/month. Allen Warren made a motion to purchase a Kyocera copier for Public Works for $101.68/month. Jingles Endicott seconded the motion and all voted in favor.

Mrs. Chapman asked commissioners if they had made a decision on Tom McNeil’s lunch. Is it 30 minutes or one hour? The employee manual says courthouse employees are one hour. However, commissioners said his is 30 minutes. They also approved paying retroactively from the three pay periods on the time clock.

Shane Walker reminds commissioners of the meeting with Cox Cable this Thursday, May 19^th, at 1:15 pm, in the Heritage Room at Fort Scott Community College. Allen will definitely be there and Jingles might, so it needs to be advertised that a quorum of the Commission may be there. Joanne will handle the notices.

After routine business, the meeting adjourned at noon.

THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS

(ss) Jingles Endicott, Chairman
(ss) Harold Coleman, Commissioner
(ss) Allen Warren, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

Return to TOP

May 20, 2011 Friday 9:00 am

The Bourbon County Commission met in open session with all commissioners and the county clerk present. Minutes of the previous meeting were read and approved.

Marty Pearson gave a road report. He also discussed transferring two employees between Operator Level 2 and Level 3. Allen Warren also discussed staggering lunches at the rock quarry to keep the crusher working all day. Marty discussed upcoming classes available.

Steve Stanton spoke with commissioners and Marty about the energy assessment.

Pete Wiley and his father, Lloyd, met with commissioners about a letter he received this week talking about missing rock from in front of his house. He said he’s not taking it and doesn’t like the implication that he is. Commissioners said that they weren’t accusing him, but want him to keep his eyes open and to contact Marty or the Sheriff if he sees anyone taking road rock. Mr. Wiley discussed potholes in front of his driveway that never stay filled.

Lora Holdridge spoke with commissioners about needed an addendum to the salary resolution to allow her to pay her temporary employee $10.00/hour. Currently, the schedule, which was set in December 2008, sets the pay for part-time, seasonal and Landfill personnel to between $7.25 - $9.02/hour. After discussion, Jingles Endicott made a motion to amend Resolution 25-08, to change the pay for part-time, seasonal and Landfill employees to $7.25 - $10.00/hour. Harold Coleman seconded the motion and all voted in favor.

Art Forkner stopped in to say that he needs a culvert at the northwest corner of Soldier Road and 145^th Street.

Commissioners expressed their thanks to Carol Hill and the Pawnee 4-H Club for their hard work in planting flowers in the courthouse yard.

After reviewing the costs, Allen Warren made a motion proceed with direct deposit. Jingles Endicott seconded the motion and all voted in favor.

Allen Warren discussed yesterday’s meeting with Cox Cable, about the possibility of getting fiber optic internet into Fort Scott.

David Neville met with commissioners with prices for fire damper testing, which is required every four years. He had prices from two companies: one fixed, and one that was flexible.

Simplex Grinnel $2,730.00 flat
All Systems $2,000.00 minimum for two days, then $1,000/day flat for up to four more days, maximum

Jingles Endicott made a motion to go with the fixed cost, from Simplex Grinnel, for $2,730.00. Allen Warren seconded the motion and all voted in favor.

Lee Davis presented chemical quotes. They were:

CPS Timberland	Ammonium Sulfate	256 lb @ .24/lb
	Outrider	160 oz @ $12.50/oz
	Escort XP	240 oz @ $4.15/gal
	Plateau	10 gal @ $127.00/gal
	Overdrive	7.5 lb @ $39.94/lb
Van Diest Supply	Ammonium Sulfate	256 lb @ .24/lb
	Outrider	160 oz @ $12.69/oz
	Escort XP	240 oz @ $6.09/gal
	Plateau	10 gal @ $128.95/gal
	Overdrive	7.5 lb @ 34.92/lb


Jingles Endicott made a motion to purchase from CPS Timberland. Harold Coleman seconded and all voted in favor.

Mr. Davis also presented additional chemical quotes for PastureGard and Remedy Ultra. Only one was received:

Van Diest Supply	200 gal PastureGard	@ $49.08/gal
Van Diest Supply	200 gal Remedy Ultra	@ $49.08/gal


Jingles Endicott made a motion to purchase from Van Diest. Harold Coleman seconded and all voted in favor.

Lee also discussed the need for tires for the noxious weed truck. No action at this time.

After routine business, the meeting adjourned at 11:45 am.

THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS

(ss) Jingles Endicott, Chairman
(ss) Harold Coleman, Commissioner
(ss) Allen Warren, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

Return to TOP

May 23, 2011 Monday 9:00 am

The Bourbon County Commission met in open session with all commissioners and the county clerk present.

Marty Pearson gave a road report. In the wake of yesterday’s devastating tornado in Joplin, he notified Keith that he will have loaders and trucks later in the week if Joplin needs them.

Taylor Killion, Van Keppel, discussed road rock.

Lora Holdridge asked commissioners to sign an addendum to her lease to include a color printer for printing maps. After discussion, Allen Warren made a motion to approve the purchase, which will amount to $505.86/year. Jingles Endicott seconded the motion and all voted I favor.

Dennis Mann, Running Foxes Petroleum, went over edits to the permit.

Sheriff Ron Gray spoke with commissioners about overtime in his department. There was a murder over the weekend and several went to Joplin to assist after the tornado. He informed the commissioners that he’ll be asking to increase his personnel, come budget time, due to short-staffing.

After routine business, the meeting adjourned at 12:10 pm.

THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS

(ss) Jingles Endicott, Chairman
(ss) Harold Coleman, Commissioner
(ss) Allen Warren, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

Return to TOP

May 27, 2011 Friday 9:00 am

The Bourbon County Commission met in open session with all commissioners and the county clerk present. Minutes of the previous meetings were read and approved.

Marty Pearson gave a road report.

Bills and Payroll for the period were reviewed and approved.

After a brief discussion, Jingles Endicott made a motion not to charge the City of Fort Scott for 38 tons of asphalt, since the quality of rock was not up to standards. Allen Warren seconded the motion and all voted in favor.

Katie Morris, Office of Local Government, Kansas State University, conducted a webinar of a report of K-State Fiscal Conditions & Trends for Bourbon County, compared to the State. Delta George and Ron Gray were also present. Afterwards, the commissioners indicted their desire to see the same type of report, comparing Bourbon to Allen and Neosho Counties, as they are comparable in size and demographics. Ms. Morris said they do those types of reports, but include seven larger and seven smaller counties. The commissioners are interested and Ms. Morris will let us know when it’s ready.

Keith Jeffers gave a report on Emergency Management issues. He also proposed a new Storm Spotter Guidelines for review. After reviewing it, commissioners signed them.

Art Forkner stopped in to inform commissioners of another culvert that needs attention.

Dr. Friend stopped in for clarification on which properties are required to have a grinder pump. Commissioners confirmed that it is properties which currently have no living structures/holding tanks.

Dennis Mann, Running Foxes Petroleum returned with a revised agreement. The attorney needs to review it. He also discussed the need for culverts where Running Foxes has gates up. He will work with Marty on a list.

Lee Davis stopped in with phone quotes for another 180 gallon of PastureGard. Three were received:

CPS Timberland	@ $48.50/gal
Van Diest	@ $48.74/gal
Townsend Chemical, LLC	@ $48.63/gal


Jingles Endicott made a motion to purchase from CPS Timberland, as it is the lowest. Harold Coleman seconded the motion and all voted in favor.

Joanne Long presented a request from Dean Mann for a letter of support to move the Long Shoals Bridge to the Riverfront area. Harold Coleman made a motion to permit the Chairman to sign a letter of support of the action. Jingles Endicott seconded the motion and all voted in favor.

After routine business, the meeting adjourned at 12:10 pm.

THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS

(ss) Jingles Endicott, Chairman
(ss) Harold Coleman, Commissioner
(ss) Allen Warren, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

May 30, 2011 Monday Holiday-no meeting

Return to TOP