These are the minutes for March 2011 as approved by the Bourbon County Commission.
March 4, 2011
March 7, 2011
March 11, 2011
March 14, 2011
March 18, 2011
March 21, 2011
March 25, 2011
March 28, 2011
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March 4, 2011     Friday        9:00 am
 
The Bourbon County Commission met in open session with all commissioners and the county clerk present.  Minutes of the previous meeting were read and approved.
 
Marty Pearson gave a road report.
 
David Neville met with commissioners.  He’s priced replacing the three blinds in the commission room from Ruddick’s at $265 each.  After discussion, Allen Warren made a motion to purchase the blinds from Ruddick’s.  Jingles Endicott seconded the motion and all voted in favor
 
David also updated commissioners on the ADA improvements.  There are four items, which will cost approximately $3,500 of construction and plumbing and supplies.  They are adjustments to the handicap bathrooms at the jail by lowering the sink, tilting the mirror and changing the handle hardware.  Jingles Endicott made a motion to proceed with the improvements to comply with the ADA.  Allen Warren seconded the motion and all voted in favor.
 
Leon Sinn complained to commissioners about the quality of rock on Osage Road.
 
Leon Hester spoke with commissioners about recycling.
 
Lora Holdridge met with commissioners to get prior approval for attending the annual Register of Deeds conference in Junction City in June.  It’s in the budget and commissioners approved the expense for the department, regardless of who is appointed Register of Deeds.
 
Terri Johnson and Shane Walker met with commissioners to discuss the proposed internet and email policy.  They continue to review and revise and will return with an updated policy.
 
The commissioners and Marty Pearson will tour the rock quarry Monday afternoon at 1:00 pm.
 
Lee Davis informed commissioners that the Kansas Noxious Weed Association gives out scholarships every year.  This year, a local student, Katelyn Vincent, was the recipient of one of them. 
 
Joanne Long informed commissioners that the request from Tom Palzer to vacate a portion of Yale Road includes part that’s already been vacated.  Therefore, this petition is invalid and needs to be re-submitted with the correct description.
 
Commissioners received a request from Harold and Janice Allen to vacate streets, lots, block and easements for an area in Marco Estates.
 
Allen Warren wants the County to look into direct deposit for employees.
 
Shane Walker informed commissioners that he’ll be writing a program over the weekend to separate the funds the Road & Bridge employees are paid from to help with payroll.  Also, Doylene will be entering the Public Works employees’ time into TimeCentre so it will be sent directly to payroll. 
 
Joanne Long spoke with commissioners about putting all courthouse employees on Auto-lunch, in order to reduce the number of punches that have to be reviewed by department heads.  It will also stop the rounding problem, when an employee clocks out for lunch at 12:37 and back in at 1:38 pm.  Commissioners approved the request.
 
After routine business, the meeting adjourned at 12:20 pm.
 
                                THE BOARD OF COUNTY COMMISSIONERS
                                OF BOURBON COUNTY, KANSAS
 
                                ______________________, Chairman
 
                                ______________________, Commissioner
 
                                ______________________, Commissioner
ATTEST:
 
________________________
Joanne Long, County Clerk
 
 
 

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March 7, 2011          Monday         9:00 am
 
The Bourbon County Commission met in open session with all commissioners and the county clerk present.  Minutes of the previous meeting were read and corrected.
 
Marty Pearson gave a road report.
 
Tom Palzer came to get a new road closing petition for a portion of Yale Road.  He’ll get the landowners’ signatures and return it.
 
After brief discussion, Allen Warren motion for Bourbon County to become member of the Fort Scott Area Chamber of Commerce.  Jingles Endicott seconded the motion and all voted in favor.  He would also like the County to schedule a coffee.  The corporate membership is $200, to be paid out of Courthouse General.  Commissioners need to name a person to be on the membership.  Jingles and Allen are already individual members and Harold is considering joining as an individual, too.  No action.
 
Harold Coleman was asked by Brad Peel if the County will donate to the Fort Scott High School After-Prom.  We donated $25 in 2010.  No action.
 
Allen Warren spoke with Marty and the other commissioners about insurance for employees’ tools at the barn.  He checked into his policy and found that it’s .40/hundred.  Others have been .90/hundred.  No action at this time, but he’d like to see some compensation to those employees for having their tools at the barn.
 
Will we be putting the Elm Creek Hay up for bid in 2011?  After discussion, it was decided to bid it.  Allen Warren made a motion to adopt Resolution 10-11, the Elm Creek Hay Bid.  Harold Coleman seconded the motion and all voted in favor.  Bids are due by 4:30 pm, Thursday, April 14th and will be opened at 10:00 am on Friday, April 15th.
 
Shane Walker met with commissioners to discuss his duties at the County.  This was requested by Commissioner Warren.
 
Keith Jeffers met with commissioners for an Emergency Preparedness update.
 
Commissioners left at 11:45 am to break for lunch and would meet up at 1:00 pm at the rock quarry with Marty for a tour of the facility.
 
Meeting adjourned.
 
                                                                               THE BOARD OF COUNTY COMMISSIONERS
                                                                               OF BOURBON COUNTY, KANSAS
 
                                                                               (ss) Jingles Endicott, Chairman 
                                                                               (ss) Harold Coleman, Commissioner 
                                                                               (ss) Allen Warren, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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March 11, 2011        Friday  9:00 am
 
The Bourbon County Commission met in open session with all commissioners and the county clerk present.  Minutes of the previous meeting were read and approved.
 
Arlin Roy spoke with commissioners about the proposed road closing on Yale.  He is an affected landowner.  He is against it and wants to be sure to be notified of the hearing so he can attend.
 
Ann Ludlum presented the monthly progress reports for the Extension Office.  She also asked commissioners to choose a Walk Kansas Team as commissioners’ choice.  After discussion they chose #3, Arise and Walk.  Ann also informed commissioners of the activities that will take place at the kick-off tomorrow, including health screenings for the participants.
 
Joanne Long asked for a change to payroll for Tony George, making him Deputy County Clerk.  Chairman Endicott signed the order.
 
At 10:00 am, a pre-construction meeting for Bourbon County Sewer District #1 was held.  Those present were the commissioners, Joanne Long, County Clerk, Stuart Porter, Engineer with Schwab-Eaton, Bob Hosack, CDBG administrator, John Bellerive, Haynes Equipment, James Cox and Richard Cook, City of Fort Scott, Jim Gladbach, John Scott and Curt Shankel, lake residents, Richard Thomas, KDHE-SEDO, Tom McNeil, County Sanitarian, Terri Johnson, County Counselor, Valorie Leblanc, Assistant County Counselor, Mark Houser, Schwab-Eaton, Rick, Geri and Nathan McInroy, McInroy Contractors, and David Martin, Fort Scott City Manager.  Over at 11:22 am.
 
Terri Johnson presented an amended Resolution 09-11 for approval.  It corrects a statute.  Jingles Endicott made a motion to amend Resolution 09-11.  Allen Warren seconded the motion and all voted in favor.  Joanne will publish the resolution once a week for two consecutive weeks.
 
Tom McNeil spoke with commissioners about possibly limiting building below watershed dams.  No action but the commissioners will likely hear from the watersheds on the subject.
 
Joe Tourtillott spoke with commissioners about 240th Street, north of Jayhawk.  He says it is in need of repair.
 
After routine business, the meeting adjourned at 12:05 pm.
 
                                                                                                                     THE BOARD OF COUNTY COMMISSIONERS
                                                                                                                     OF BOURBON COUNTY, KANSAS
 
                                                                                                                     (ss) Jingles Endicott, Chairman 
                                                                                                                     (ss) Harold Coleman, Commissioner 
                                                                                                                     (ss) Allen Warren, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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March 14, 2011   Monday      9:00 am
 
The Bourbon County Commission met in open session with all commissioners and the county clerk present.  Minutes of the previous meeting were read and approved.
 
Bills and payroll for the period were reviewed and approved.
 
Marty Pearson gave a road report.
 
Charlie Blevins wants a stripe on Rocher Road to make sure people are over far enough so that people can turn onto it.  No action.
 
Joanne Long explained what she learned about direct deposit.  After discussion, Allen Warren made a motion to move forward with Direct Deposit, with a maximum of two accounts, mandatory for all employees.  Harold Coleman seconded and all voted in favor.
 
Allen Warren made a motion to go into executive session, for a period of 20 minutes, under the non-elected personnel exception to the Kansas Open Meetings Act.  Jingles Endicott seconded the motion and all voted in favor.  Those present for the session were the commissioners and Marty Pearson.  The session began at 9:35 am and ended at 9:55 am with no action.
 
Shane Walker met with commissioners to discuss funding alternatives for fly-over mapping.  The USGS is doing a fly-over of Cherokee, Crawford and Bourbon Counties and now is the prime opportunity to get it done, at an affordable price.  Shane said it would help us to fix the Flood Plain maps.  It would be $30,000 for us.  The commissioners don’t think it’s something we can do at this time.
 
David Shepherd met with commissioners to discuss the golf course.  He’s here on behalf of citizens and businesses in the community to request the County contribute 20% of purchase price ($100,000), so the City of Fort Scott can purchase the golf course.  There are already private pledges/donations, totaling $200,000 from 25 local businesses and individuals.  He believes it’s an important Economic Development benefit to the City and County.  No action at this time.
 
Dennis Mann, Running Fox’s Petroleum, met with commissioners to ask for an excavation permit for access to 155th Street, between K-31 Hwy and Yale Road.  The commissioners will discuss it Friday.
 
Joanne Long asked commissioners who will be the County contact on the Chamber membership.  After discussion, it was determined that the Chairman should be the contact.
 
After routine business, the meeting adjourned at 12:35 pm.
 
                                                                                    THE BOARD OF COUNTY COMMISSIONERS
                                                                                    OF BOURBON COUNTY, KANSAS
  •  
    •                                                                                     (ss)  Allen Warren, Commissioner 
                                                                                        (ss)  Harold Coleman, Commissioner
    ATTEST:
    (ss) Joanne Long, County Clerk

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    March 18, 2011   Friday        9:00 am
     
    The Bourbon County Commission met in open session with Allen Warren and Harold Coleman present.  Joanne Long was also present.  Minutes of the previous meeting were read and corrected.
     
    Joe Savage met with commissioners to discuss the request to help purchase the golf course.  Has there been a written request for funding?  No.  He feels if the commissioners stick their necks out on this, there will be more and more requests.
     
    Marty Pearson gave a road report.
     
    Logan Probasco and Dylan Marlow met with commissioners.  An employee at the jail had a baby earlier this month that’s having difficulties and is still in the hospital.  The employee hasn’t been here long enough to have sick or vacation time.  They are asking for him to be allowed Community Pool time.  Commissioners called a meeting of the available department heads for consideration.
     
    Harold Coleman made a motion to go into executive session, for a period of five minutes, under the non-elected personnel exception to the Kansas Open Meetings Act, for a meeting of the executive board of the community pool.  Allen Warren seconded the motion and both voted in favor.  Those present for the session were:  Harold Coleman, Allen Warren, Logan Probasco, Sharon Elder, Susan Quick, Joanne Long and Judy Wallis.  The session began at 9:45 am and ended at 9:50 am.  When in open session a vote was held and was unanimous to allow Shawn Wyatt onto the Community Pool.
     
    Steve Stanton met with commissioners to discuss the energy assessment of the County.  David Neville was also present.  He reviewed the energy usage for County departments as well as possible improvements.  The commissioners also said they are looking to start a vehicle replacement program for the Public Works vehicles.  No action.
     
    Jim Harris, Berry Tractor, met with commissioners to discuss grader payments and a rock crusher and screen machine.  He said they might want to go to Neosho County to tour their equipment.  On the grader payments, we paid less annually and have a large balloon payment in 2013.  No action.
     
    Ron Center met with commissioners.  He presented a proposal to increase two truck tire rates.  Harold Coleman made a motion and Allen Warren seconded, both voting in favor to make the following changes, effective April 1, 2011 for disposal of truck tires: 
     
            Truck Tires 11.5” x 22.5” w/o rim $10.00
            Truck Tires 11.5” x 22.5” with rim $15.00
     
    Mr. Center also discussed problems he’s having with roll-off dumpsters coming in with trash amongst the C&D.  He has a letter, citing regulations from the state that he’d like to present to these customers and to be able to turn away loads that have visible trash.  Commissioners agreed with the request.
     
    Pat Simpson met with commissioners to ask if they want the courthouse flower beds worked this year.  They do.  Last year, the Pawnee 4-H club helped Judy and would like to again this year.  Commissioners agreed.
     
    Dr. Friend met with commissioners to discuss the sewer district.  He has lake property but lives in Kansas City, so he’s not up on all the current activities.  Commissioners informed him that a contract has been awarded and construction hopes to begin in April.  Dr. Friend has been involved in construction and is concerned that the project cannot be completed for the contract amount. 
     
    After routine business, the meeting adjourned at noon.
     
                                                                                        THE BOARD OF COUNTY COMMISSIONERS
                                                                                        OF BOURBON COUNTY, KANSAS
     
                                                                                        (ss) Jingles Endicott, Chairman 
                                                                                        (ss) Harold Coleman, Commissioner 
                                                                                        (ss) Allen Warren, Commissioner
    ATTEST:
    (ss) Joanne Long, County Clerk

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    March 21, 2011        Monday         9:00 am
     
    The Bourbon County Commission met in open session with all commissioners and the county clerk present.  Minutes of the previous meeting were read and approved.
     
    Marty Pearson gave a road report.  The commissioners discussed possible compensation of $50-$100 per month to the two mechanics for insuring/using their tools.    It was suggested that Terri Johnson look into it and possible draw up an agreement for use of personal tools for work.  No action.
     
    Mary Beth Newkirk, a nursing student from PSU, was here to observe.
     
    Jingles will not be here Friday and Allen and Marty will be attending the 17-County Meeting, so there will be no quorum Friday-no meeting.
     
    Allen Warren discussed touring the Neosho and Allen County quarries It was decided to do it Thursday, March 31st.  They will leave the courthouse at 8:15 am to go to Nelson Quarry, at Eagle and 20th Street.  They will meet Jim Harris at the Erie Convenience Store at 10:00 am, to tour the Neosho County Quarry and meet Bill King, Allen County Public Works Supervisor, at 1:30 pm to tour the Allen County Quarry.
     
    Troy Arnold, Kent Roberts, Pat Wood, Dennis Stewart, Lou Chermok and Becky Roberts met with commissioners to discuss road repairs needed on 240th Street.  Marty agrees the base needs re-built in order for any repairs to set.  This is 240th Street from Kansas, north to US 54 Hwy.  Marty also said the road needs ditch work to allow for better drainage.  The commissioners haven’t finalized the road plan this year.  It was asked if counters would be used to track traffic.  They will.
     
    Lou Chermok asked the commissioners if they’re hiring mowers this year.  Not sure, but it will be after Memorial Day.  Joanne Long reminded commissioners that they removed the seasonal mowers from the 2011 budget.
     
    John Scott and Don Tucker met with commissioners.  They have questions about emails circulating about the sewer district.  Resolution 09-11 was explained that it was just reiterating that all properties along the sewer district will be required to disassemble their holding tanks and hook onto the line, and set a penalty for every day that they don’t, once it’s functioning.  Will certified electricians be required for the homeowners to hook to the line?  Commissioners explained that the County does not have zoning, so there aren’t any County requirements for that.
     
    Dennis Mann, Running Fox Petroleum, met with commissioners to discuss gaining access to a county right-of-way for a gas line.  Allen Warren explained that the County will have Terri Johnson draw up an agreement of things we’ll require, such as: 4’ cover, county inspector to verify 4’ of cover, require 25 loads of gravel, which we’re willing to sell and truck for $11.00/ton, or you can, clean-up requires removal and hauling off of anything 2” diameter and over, with county inspector to verify clean-up.  Mr. Mann may speak with Marty about any questions. 
     
    Susan Quick and Lora Holdridge met with commissioners. They’ve learned there will be an unexpected leave of absence for one of their employees since they spoke with you last.  Lesley Herrin is pregnant and based on her previous pregnancies; there may be 8-10 weeks she will be out.  Susan Quick said the Treasurer’s Office can’t support the Deeds Office for that long.  Lora would like to hire a temp.  The Deeds Office’s regular fill-in, Shirley Hurd, is not available this summer.  Whoever they hire would need to begin in mid-May.  It’s all in her budget.  Commissioners appreciated the head’s up.
     
    Joe Johnson stopped in and asked commissioners about purchasing the golf course.  He feels you should let the people decide if we’re going to spend this money.  He thinks there are better things to spend our fixed incomes on.
     
    Part of the meeting was spent discussing the possible County involvement in aiding the City of Fort Scott in purchasing the former Fort Scott Country Club and Golf Course.  After discussion, Allen Warren made a motion for the county commissioners to support the City with the golf course by giving $20,000/yr for 5 yrs, starting in 2012.  Jingles Endicott seconded.  Jingles and Allen voted in favor.  Harold Coleman abstained.  Motion carried.
     
    After routine business, the meeting adjourned at noon.
     
                                                                                 THE BOARD OF COUNTY COMMISSIONERS
                                                                                 OF BOURBON COUNTY, KANSAS
     
                                                                                 (ss) Harold Coleman, Commissioner 
                                                                                 (ss) Allen Warren, Commissioner
    ATTEST:
    (ss) Joanne Long, County Clerk

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    March 25, 2011   Friday        9:00 am
     
    The Bourbon County Commission met in open session with Harold Coleman and Allen Warren present.  Joanne Long was also present.  Minutes of the previous meeting were read and approved.
     
    Joe Savage met with commissioners to discuss the County’s involvement in purchasing the golf course.  He fears where this will lead and whether it was legal to do so.
     
    Valorie Leblanc met with commissioners on several topics.  First, she said we do not have to advertise for temporary help.  Secondly, she spoke with commissioners about their proposal to compensate the mechanics for tools and a possible waiver of liability.  She fears this will set precedence, and that other departments may seek the same type of agreement.   Valorie will continue to work on this.  Lastly, she spoke with commissioners about the proposed excavation permit/easement for a gas pipeline to use a county right-of-way.  She’ll continue to look into this, as well.
     
    After routine business, the meeting adjourned at 11:55 am.
     
                                                                                               THE BOARD OF COUNTY COMMISSIONERS
                                                                                               OF BOURBON COUNTY, KANSAS
     
                                                                                               (ss) Jingles Endicott, Chairman 
                                                                                               (ss) Harold Coleman, Commissioner 
                                                                                               (ss) Allen Warren, Commissioner
    ATTEST:
    (ss)  Joanne Long, County Clerk

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    March 28, 2011        Monday         9:00 am
     
    The Bourbon County Commission met in open session with all commissioners and the county clerk present.  Minutes of the previous meeting were read and approved.
     
    Don Davis met with commissioners to discuss his culvert at 522 160th Street.  He says it’s too short.
     
    Marty Pearson gave a road report.
     
    Part of the morning was spent discussing the cost of asphalt.  After discussion, Jingles Endicott made a motion to sell asphalt to the City of Fort Scott at $50.00/ton for the 2011 season.  Harold Coleman seconded the motion and all voted in favor.
     
    Bills and payroll for the period were reviewed and approved.
     
    Dennis Fry met with commissioners to discuss their decision to spend $100,000 of County funds into helping the City of Fort Scott purchase the golf course.  He feels that the County has projects that need completed, such as roads that are closed or nearly impassable, before we spend money there.  The commissioners explained that the reason they agreed to help with the golf course was to aid in Economic Development and due to the fact that City residents also pay County taxes.
     
    Terri Johnson went over agreement for housing fuel tank at rural water office.  No action at this time.
     
    At 10:00 am, a Public Hearing to close out the Garland Community Building grant.  Those present were the commissioners, Joanne Long, Laura Moore, Darrell Bloomfield and Keith Jeffers.  Laura Moore reminded commissioners that the grant award was for $243,411, and we will have spent $240,253.  That means we’ll be returning $3,158.  To comply with reporting requirements, the County will be required to send a copy of its 2010 audit into the state.  Laura said that in another AARA grant that she’s recently finished up, the grantee was required to spend the entirety of the award, so if that is required here, too, Keith has suggested purchasing a cone storm siren to attach to the building.  After hearing no questions, the public hearing ended at 10:20 am.  Laura had Jingles sign a new document, as he’s the new chairman.
     
    Keith Jeffers spoke briefly about an explosion Friday that shook many businesses in town.
     
    Doylene Chapman spoke with commissioners about TimeCentre.  She isn’t able to enter bulk time, due to sick, vacation and funeral leave.  Therefore, she’s going to have to enter each record daily and this will take up a lot of time.
     
    Shane Walker informed commissioners that the sheriff’s department and the police department are going ahead with the joint law enforcement program. 
     
    Mr. Walker also stated that he’s working on a map for Dispatch that includes the local common names for places that are not on the 911 map, but that the residents may use and the Dispatch officers may not be familiar with.  Examples are Hell’s Bend and Guthrie’s Mound.
     
    Terri Johnson returned.  She and Valorie are working on the mechanic and Running Foxes agreements the commissioners asked about last week.  She also discussed a request she received from Curt Shankel for the County to respond to emails that are circulating about the sewer district.  Mrs. Johnson said that Harold Martin is now represented by counsel so she can’t speak with him and recommends the commissioners don’t either.  She’s left a message for his attorney.  No action.
     
    Allen Warren spoke about setting a time to meet with Public Works employees and with Courthouse employees.  After discussion of several proposed dates, it was decided to meet at the County Barn, from 7:00 – 8:00 am, Tuesday, April 5th, and from 8:30 – 9:30 am on Thursday, April 7th, with Courthouse County employees.  The courthouse will not open until 9:30 am on the 7th, so that all employees are available.  Neither meeting includes the Sheriff nor Correctional Center, as they are staffed 24/7 and will need to be worked out how to meet with them.  This meeting has been described as a “Meet and Greet” or a “Question and Answer.”
     
    After routine business, the meeting adjourned at 12:25 pm.
     
                                                                                           THE BOARD OF COUNTY COMMISSIONERS
                                                                                           OF BOURBON COUNTY, KANSAS
     
                                                                                            (ss) Jingles Endicott, Chairman 
                                                                                            (ss) Harold Coleman, Commissioner 
                                                                                            (ss) Allen Warren, Commissioner
    ATTEST:
    (ss) Joanne Long, County Clerk

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