May 2010 Minutes

These are the minutes for May 2010 as approved by the Bourbon County Commission.

May 3, 2010	May 7, 2010
May 10, 2010	May 14, 2010
May 17, 2010	May 21, 2010
May 24, 2010	May 28, 2010
May 31, 2010-Holiday

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May 3, 2010 Monday 9:00 am

The Bourbon County Commission met in open session with all commissioners and the county clerk present. Minutes of the previous meeting were read and corrected.

Marty Pearson gave a road report.

Charlie Blevins complained to commissioners about heavy trucks on his road. One is a trash truck and the other is a dump truck. The trash truck must be allowed to reach its customer and the dump truck is owned by a resident on the road and must be allowed, too. The commissioners can’t stop either truck.

Joanne Long asked commissioners if they were going to call for a special election to renew the County-wide sales tax. It is set to expire June 30, 2011 and the cities and County need to know if it will be continued prior to completing 2011 budgets this summer. After discussion, Harold Coleman made a motion to place the county-wide sales tax question on a special election ballot to be held Tuesday, June 15, 2010, to read as follows:

Shall the following be adopted: Shall Bourbon County, Kansas, levy (renew) a one percent countywide retailers’ sales tax to take effect on July 1, 2011, and expire on June 30, 2021, with the allocated shares pursuant to K.S.A. 1999 Supp. 12-192 to be used as follows: (1) to Bourbon County, for the purpose of maintenance and construction of hard surface roads, and (2) to each city located in Bourbon County, for the purpose of providing funding for public services?

Jingles Endicott seconded the motion and all voted in favor. Resolution 14-10 was drafted for the sales tax proposal. Harold Coleman made a motion to adopt Resolution 14-10. Jingles Endicott seconded the motion and all voted in favor.

George Erny asked commissioners for more reflectors on his curve on 125^th Street. He’d also like a guardrail, if possible.

Terri Johnson met with commissioners. Her office has received the signed Lake Fort Scott Sewer agreement from the City. After reviewing and confirming the copy of the document, she advised commissioners to sign it. Jingles Endicott made a motion to sign the inter-local agreement. Terry Graham seconded the motion and all voted in favor. The commissioners signed the agreement.

She also discussed the proposed rental agreement between the County and the Elm Creek Lake caretaker. She approved it to be sent. The commissioners signed the letter. The agreement calls for the caretaker to pay $250 rent per month, beginning July 1^st.

Karen Paddock asked commissioners about storage. They said they are working on it.

Raymond Taylor asked commissioners about culverts. Terry Graham will check with Marty about it.

Terri Johnson returned. The County’s offer was accepted for real estate acquisition. She will speak with the owner about drawing up a lease-purchase agreement.

After routine business, the meeting adjourned at noon.

THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS

(ss) Terry Graham, Chairman
(ss) Harold Coleman, Commissioner
(ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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May 7, 2010 Friday 9:00 am

The Bourbon County Commission met in open session with all commissioners present. Shirley Goltra was also present. Minutes of the previous meeting were read and approved.

Marty Pearson gave a road report. He also presented culvert quotes. Two were received:

Welborn Sales, Inc	36-72” Galv. @ $68.60	$2,469.60
Judy’s Iron & Metal	36-72” Galv. @ $74.60	$2,685.68


Terry Graham made a motion to purchase from Judy’s Iron & Metal for $2,685.68, as they are local and less than 10% higher than the lower out-of-town quote. Jingles Endicott seconded the motion and all voted in favor.

Lora Holdridge stopped in to say that the Register of Deeds office did some work for Schwab-Eaton and billed them. Schwab-Eaton said the work was for the County for the Sewer District. The commissioners agreed and asked to have the fees waived.

Tom McNeil spoke with commissioners about sewer problems at Hidden Valley Lake.

Nina Yakel met with commissioners to discuss a letter she received informing her that she would begin to be charged rent for living at the shelter house beginning July 1, 2010. She was under the impression that she would live there rent free for as long as she was employed by the County. The commissioners will review the contract.

Lee Davis presented phone quotes for 400 gallons of Pasturgard. Two were received:

Van Diest	$18,416.00
CPS	$18,780.00


Terry Graham made a motion to purchase from Van Diest. Jingles Endicott seconded the motion and all voted in favor.

Tom Peery met with commissioners to ask about chip and seal at Gunn Park Addition.

Susan Quick, Doylene Kennedy, Kendell Mason, Leah Riley and Terri Johnson met with commissioners to discuss the CIC programming. We are currently switching over from Manatron to CIC and the offices are unhappy with it. The commissioners advised them to speak to other counties who have CIC and ask what they think. They also spoke with Shane Walker about some of the issues they’re having. Susan Quick and Shane will be having a phone conference with CIC soon.

Terri Johnson met with commissioners to discuss Bourbon County Sewer District #1. She has a letter to send to vacant lot owners for the commissioners to approve before it is sent. The commissioners asked for a few revisions and she will get those done and return to them for their approval.

David Neville met with commissioners about the front porch. He got some stuff to fix it and wants commissioners’ approval to use it. The commissioners approved the request.

Pat Simpson met with commissioners to ask about the Pawnee 4-H Club planting flowers at the courthouse. She wants to know what to spend. The commissioners advised her to speak with Judy Wallis to see what we’ve paid in prior years.

Mrs. Simpson also presented the monthly progress reports for the Extension Office.

Susan Quick stopped back in after her phone conference to say that CIC will have someone here next week to help out.

After routine business, the meeting adjourned at 12:05 pm.

THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS

(ss) Terry Graham, Chairman
(ss) Harold Coleman, Commissioner
(ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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May 10, 2010 Monday 9:00 am

The Bourbon County Commission met in open session with all commissioners and the county clerk present.

Marty Pearson gave a road report.

Bills and payroll for the period were reviewed and approved.

Shane Walker met with commissioners as asked for an executive session to discuss non-elected personnel. Harold Coleman made a motion to go into executive session, for a period of five minutes, under the non-elected personnel exception to the Kansas Open Meetings Act. Terry Graham seconded the motion and all voted in favor. Those present for the session were the commissioners, Shane Walker and Joanne Long. The session began at 9:24 am and ended at 9:29 am with no action.

Harold Coleman made a motion to change the County’s purchase policy for items over $500 to buying local, provided the local vendor is 5% or less higher than the low out-of-town vendor. Terry Graham seconded the motion and all voted in favor.

Sharon Elder spoke with commissioners about a problem she’s having with a contract. She hired a company to scan several of her record books and has not been satisfied with the results. She has paid them two separate times for the initial work and to clear up some initial problems. With our new program, we can do our own scanning and have since done the job in-house and she would like to get some, if not all, of the money back from the prior contract and they are not budging. The commissioners advised her to speak with the county attorney.

Karen Paddock and Bill Pritchard met with commissioners to ask permission to send Bill to Kansas City for training this June. It’s a three day course on court security for $295. He will stay with family while he’s there, so there would be no hotel charge. The commissioners agreed to pay for mileage and meals and District Court will pay for the training. All agreed. The course is June 8-10. They thanked the commissioners.

Keith Jeffers gave the commissioners a weather report. He said there’s a 45-80% chance for tornadic weather tonight.

Terry Graham made a motion to give the Public Works Supervisor authority to review and approve/deny all excavation permits. Jingles Endicott seconded the motion and all voted in favor.

Terri Johnson met with commissioners and asked for an executive session to discuss real estate acquisition. Terry Graham made a motion to go into executive session, for a period of five minutes, under the real estate acquisition exception to the Kansas Open Meetings Act. Harold Coleman seconded the motion and all voted in favor. Those present for the session were the commissioners, Terri Johnson and Joanne Long. The session began at 10:38 am and ended at 10:43 am with no action. Terry Graham made a motion to return to executive session for another five minutes to continue discussion under the same exception. Harold Coleman seconded the motion and all voted in favor. Those present for the session were the commissioners, Terri Johnson and Joanne Long. The session began at 10:38 am and ended at 10:43 am with no action.

Charlie Blevins met with commissioners, unhappy with how the minutes from his last meeting with commissioners were written. He said he wants a weight limit sign on the road, not that he wants to stop the trash truck and dump truck on his road. The discussion got heated.

Terri Johnson met again with commissioners to request another executive session. Terry Graham made a motion to go into executive session, for a period of five minutes, under the real estate acquisition exception to the Kansas Open Meetings Act. Harold Coleman seconded the motion and all voted in favor. Those present for the session were the commissioners, Terri Johnson and Joanne Long. The session began at 11:25 am and ended at 11:30 am with no action.

After routine business, the meeting adjourned at 11:53 am.

THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS

(ss) Terry Graham, Chairman
(ss) Harold Coleman, Commissioner
(ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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May 14, 2010 Friday 9:00 am

The Bourbon County Commission met in open session with all commissioners and the county clerk present. Minutes of the previous meetings were read and approved.

Bills and payroll for the period were reviewed and approved.

Marty Pearson gave a road report.

Several people spoke with commissioners about road issues throughout the meeting.

Joanne Long presented a corrected amortization schedule for one of the County’s lease purchase agreements, as the bank under-billed us in 2009.

Keith Jeffers spoke with commissioners about emergency preparedness issues. He also requested a disaster declaration for the recent weather. Harold Coleman made a motion to declare a local disaster emergency for Bourbon County. Terry Graham seconded the motion and all voted in favor.

Terri Johnson asked commissioners to view the new building for leaks in the basement. The commissioners viewed the building at 2^nd and Judson and returned.

After routine business, the meeting adjourned at noon.

THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS

(ss) Terry Graham, Chairman
(ss) Harold Coleman, Commissioner
(ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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May 17, 2010 Monday 9:00 am

The Bourbon County Commission met in open session with all commissioners and the county clerk present. Minutes of the previous meeting were read and approved.

Marty Pearson gave a road report.

Alice Maffett and Diane Bertone met with commissioners about the Health Department building. Alice has prices for flooring and painting repairs to the health building. She also said some structural reinforcement to the floor may be required. Diane said that the Health Dept. will buy the paint. The composite floor tiles cost about $1.00 each. They would use the prisoner work crew to move office furniture and paint. The commissioners asked them to write up all the quotes and give them to them.

GK Miller asked commissioners for gravel on his road.

Cathy Bishop met with commissioners to see if the County would donate to the Elk’s Fireworks display. Terry Graham made a motion to donate $500 to the Elk’s Fireworks display from Special Parks & Recreation. Jingles Endicott seconded the motion and all voted in favor.

Jingles Endicott made a motion to approve request for payment #3 for the Drywood Township grant in the amount of $85,289. Harold Coleman seconded the motion and all voted in favor.

Terry Graham left the meeting at 10:15 am for a doctor’s appointment.

Charlie Blevins stopped in but said he will wait until all commissioners are here. He said he’ll come back on Friday.

Harold Coleman left at 11:15 am. Terry Graham returned at 11:30 am.

David Neville reported back that he looked at the floor of the Health Department and that the area in question looks like where a wall was removed at some point.

After routine business, the meeting adjourned at noon.

THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS

(ss) Terry Graham, Chairman
(ss) Harold Coleman, Commissioner
(ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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May 21, 2010 Friday 9:00 am

The Bourbon County Commission met in open session with all commissioners and the county clerk present. Minutes of the previous meeting were read and corrected.

Marty Pearson gave a road report.

Rudy Simpson, Pleasant View Cemetery, asked commissioners for work on the roads leading to the cemetery. He said the 11” of rain the last two weeks has destroyed them. Marty said they’re working down there as we speak.

Clayton Tatro and Diana Mitchell, YAT Team, met with commissioners to inform them that there will be another fund-raising concert held on Saturday, November 13^th, at the Bourbon County Fairgrounds. This years’ artist will be Country singer, Luke Bryan. There will also be a local rodeo at the college in conjunction.

Jimmy Nichols met with commissioners. He said the intercom system in the jail needs repairs or replaced. He has two quotes from Matt Brock Electric:

Brock Electric—completely new intercom system for $15,406.00
Brock Electric—Replace Top Box Only for $3,868.30

Jingles Endicott made a motion to go with replacing the Top Box only for $3,868.30. Terry Graham seconded the motion and all voted in favor.

Lee Davis presented phone quotes for 200 gallons of Pasturgard. Two quotes were received:

CPS @ $45.97 per gallon =$9194.
Van Diest @ $45.99 per gallon =$9198.

Terry Graham made a motion to purchase from CPS for $9,194. Jingles Endicott seconded the motion and all voted in favor.

After discussion, Terry Graham made a motion to allow the caretakers to live at Elm Creek rent free as long as they are employed by the County. Harold Coleman seconded the motion and all voted in favor.

Joanne Long announced that Advance Voting for the Sales Tax Special Question Election is available now. The election date is June 15, 2010.

Terri Johnson met with commissioners and requested an executive session to discuss possible legal action. Terry Graham made a motion to go into executive session, for a period of ten minutes, under the attorney/client privilege exception to the Kansas Open Meetings Act. Harold Coleman seconded the motion and all voted in favor. Those present for the session were the commissioners, Terri Johnson and Joanne Long. The session began at 10:44 am and ended at 10:54 am with no action.

Charlie Blevins met with commissioners to discuss prior commission minutes.

Laura Brown spoke with commissioners about land in Hiattville. She received some land in a divorce that is next to County-owned land from a vacated railroad right-of-way. She would like to see about the County disposing of it and deeding it to her. It was originally left in the County’s name because the fire station wanted to use it for excess parking. However, they are not maintaining it so she would like to have it, since it is adjacent to her property.

Gary Jones spoke with commissioners about roads and bridges.

Terri Johnson returned to speak with commissioners and asked for an executive session to continue their prior discussion of possible legal action. Harold Coleman made a motion to go into executive session, for a period of 5 minutes, under the attorney/client privilege exception to the Kansas Open Meetings Act to discuss possible legal action. Terry Graham seconded the motion and all voted in favor. Those present for the session were the commissioners, Terri Johnson and Joanne Long. The session began at 11:49 am and ended at 11:54 am with no action.

After routine business, the meeting adjourned at 12:05 pm.

THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS

(ss) Terry Graham, Chairman
(ss) Harold Coleman, Commissioner
(ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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May 24, 2010 Monday 9:00 am

The Bourbon County Commission met in open session with all commissioners and the county clerk present. Minutes of the previous meeting were read and approved.

Marty Pearson gave a road report.

Alice Maffett presented commissioners with quotes to replace the flooring in the health department building. She said that Diane Bertone, the County Health Nurse will ask the Board to pay 40% of the cost of the flooring. The Department will also pay for the painting. Three quotes were received:

Ruddick’s	$3,479.60
Derailed Commodities	$3,566.97
Big Sugar Lumber	$3,525.39


There’s a Health Board meeting tomorrow where they will present the project for approval. Mrs. Maffett urged Commissioner Graham to attend the meeting to argue the expense for Bourbon County.

After routine business, the meeting adjourned at 11:30 am.

THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS

(ss) Terry Graham, Chairman
(ss) Harold Coleman, Commissioner
(ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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May 28, 2010 Friday 9:00 am

The Bourbon County Commission met in open session with all commissioners and the county clerk present. Minutes of the previous meeting were read and approved.

Bills and payroll for the period were read and approved.

Marty Pearson gave a road report. He also asked when he can hire part-time mowers for the summer season. The commissioners said he can start hiring them any time.

Jim Martin met with commissioners. He previously spoke with commissioners about erecting a fence between his property and the County at Elm Creek Lake. The commissioners agreed the County would pay half the cost. He presented the bill for the County’s share. He said it came in under estimate.

Joanne Long asked commissioners about the new storage building, payment of an invoice and whether the County will continue to pay 100% of the employee’s health insurance. We don’t have a signed contract yet for the building. We will need to notify our other storage facilities that we’ll be discontinuing their service. The Health nurse needs to know where she’ll be placing her office furniture when they come to replace her flooring. Bob Hosack is asking that his invoice be processed for work on the Sewer grant. The commissioners authorized paying him now, provided the County will be reimbursed when grant funds become available. The commissioners also agreed to continue paying 100% of the employee’s health insurance.

Ronnie Brown, Cheryl Bennett, Wynea Buford, Dean Bailey, and Wayne Thorpe met to present the Bourbon County Soil Conservation District Budget request for 2011.

Valorie Leblanc spoke with commissioners regarding the Sewer District. She has concerns with our current bond company and asked that the County change bond attorneys and use the one Crawford County used, as they deal more with municipalities. Terry Graham made a motion to hire Nichols and Wolfe out of Topeka as the County’s bond attorney for the Sewer District. Jingles Endicott seconded the motion and all voted in favor.

Mrs. Leblanc then asked commissioners for an executive session to discuss real estate acquisition. Terry Graham made a motion to go into executive session, for a period of ten minutes, under the real estate acquisition exception to the Kansas Open Meetings Act. Jingles Endicott seconded the motion and all voted in favor. Those present for the session were the commissioners, Valorie Leblanc and Joanne Long. The session began at 10:40 am and ended at 10:50 am. Once in open session, Jingles Endicott made a motion to sign the addendum to the contract for the Attorney’s building. Terry Graham seconded the motion and all voted in favor.

Mrs. Leblanc then asked for an executive session to discuss non-elected personnel. Harold Coleman made a motion to go into executive session, for a period nine minutes, under the non-elected personnel exception to the Kansas Open Meetings Act. Terry Graham seconded the motion and all voted in favor. Those present for the session were the commissioners, Valorie Leblanc and Joanne Long. The session began at 10:51 am and ended at 11:00 am with no action.


Lee Davis presented chemical quotes at 11:00 am. They were:

CPS	16 gallons Plateau @ $124.59	$1,993.44
Vegetation Mgmt	16 gallons Plateau @ $132.00	$2,112.00
Van Diest	16 gallons Plateau @ $137.97	$2,207.52

CPS	300 gallons generic Glyphosate	$10.60/gallon
Vegetation Mgmt	300 gallons generic Glyphosate	$11.53/gallon
Van Diest	300 gallons generic Glyphosate	$10.47/gallon

Van Diest (phone quote)	100 gallons Remedy	$53.87/gallon
CPS (phone quote)	100 gallons Remedy	$55.00/gallon



Terry Graham made a motion to purchase 16 gallons of Plateau from CPS for $124.59 per gallon, 300 gallons of Mad Dog (generic Glyphosate) from Van Diest at $10.47/gallon and 100 gallons of Remedy from Van Diest for $53.87/gallon. Harold Coleman seconded the motion and all voted in favor.

Sharon Elder submitted the Register of Deeds 2011 budget request. She also discussed the possibility of a “floater” employee for the county offices.

After routine business, the meeting adjourned at noon.

THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS

(ss) Harold Coleman, Commissioner
(ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk


May 31, 2010 Monday-Memorial Day-Holiday No meeting

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