April 2010 Minutes

These are the minutes for April 2010 as approved by the Bourbon County Commission.

April 2, 2010	April 5, 2010
April 9, 2010	April 12, 2010
April 16, 2010	April 19, 2010
April 23, 2010	April 26, 2010
April 30, 2010

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April 2, 2010 Friday 9:00 am

The Bourbon County Commission met in open session with Terry Graham and Harold Coleman present. Joanne Long was also present. Minutes of the previous meeting were read and approved.

Shane Walker met with commissioners to ask to purchase a computer for the jail. They have the money in the budget. Commissioners approved the request.

Marty Pearson gave a road report.

Ray Balk, KDHE, Surface Mining Section, met with commissioners to discuss the haul road for Phoenix Coal Company.

Bob Hartley, Lonnie Chambers and Bob Collins, Phoenix Coal Company, met with commissioners. Deer Road, the official haul road, is impassable and the haul trucks have been running Fern Road. The Commissioners only authorized them to use Fern Road when high water makes Deer Road impassable. That is not the case at this time. The County needs them off Fern Road before next Friday and Deer Road repaired and used again. Marty left the meeting and met with the representatives of Phoenix Coal to see what progress has been made since Tuesday.

Allen Warren met with commissioners to discuss joining an Extension District with Allen and Neosho Counties. He said that many Kansas Counties have been joining districts in an effort to save money.

Mr. Warren also asked commissioners for gravel at the fairgrounds before the County Fair.

After routine business, the meeting adjourned at 11:15 am.

THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS

(ss) Terry Graham, Chairman
(ss) Harold Coleman, Commissioner
(ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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April 5, 2010 Monday 9:00 am

The Bourbon County Commission met in open session with all commissioners present. Joanne Long was also present. Minutes of the previous meeting were read and approved.

Marty Pearson gave a road report. He said that Deer Road is improved but still needs some work.

Per written request, Harold Coleman made a motion to declare April as Fair Housing Month in the County. Terry Graham seconded the motion and all voted in favor. The Proclamation was numbered as Resolution 11-10 in the book.

Doylene Kennedy said that she only has six 911 maps left to sell. She asked the commissioners if they want to order more. The map needs some corrections to it. Commissioners asked her to contact Central Publishing in Iola about them.

Sheriff Ron Gray, Jimmy Nichols and Jim Thompson met with commissioners. Mr. Thompson is with Advanced Correctional Healthcare and is here to speak about inmate health care. The law provides for the County to pay for the medical, prescription and mental health care for inmates in its jail and costs continue to rise. The commissioners will have the county attorney review the proposed contract and make a decision Friday.

Jerry Nafzger asked commissioners about a culvert.

Mark McCoy met with commissioners to discuss the aquatic center project. The Aqua-Visioning Committee has re-evaluated and wants to send out another survey.

After routine business, the meeting adjourned at 12:20 pm.

THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS

(ss) Terry Graham, Chairman
(ss) Jingles Endicott, Commissioner
(ss) Harold Coleman, Commissioner

ATTEST:
(ss) Joanne Long, County Clerk

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April 9, 2010 Friday 9:00 am

The Bourbon County Commission met in open session with Harold Coleman and Jingles Endicott present. Shirley Goltra was also present. Terry Graham arrived at 9:30 am after a brief meeting with the County Attorney. Minutes of the previous meeting were read and approved.

Marty Pearson gave a road report. He asked that he be notified in advance of an insurance representative meeting with his department so that he can schedule work and his employees around it.

Phil Hanson asked commissioners who he should speak to about his rural water bill. He recently got a new meter installed but he says he’s being overcharged for his water usage. Commissioners advised him to contact Rick McDaniels and to possibly attend a water board meeting about it.

Jimmy Nichols and Ron Gray met with commissioners about Advanced Correctional Healthcare. The county attorney reviewed the contract and has approved it. Terry Graham made a motion to enter into contract with Advanced Correctional Healthcare for one year. Jingles Endicott seconded the motion and all voted in favor.

Ann Ludlum presented the monthly progress report for the Extension Office.

She also reported that they have 298 participants in this year’s Walk Kansas program and they are about half-way through it.

Terri Johnson presented an inter-local agreement for US 69 Hwy for the commissioners to review.

After routine business, the meeting adjourned at noon.

THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS

(ss) Terry Graham, Chairman
(ss) Jingles Endicott, Commissioner
(ss) Harold Coleman, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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April 12, 2010 Monday 9:00 am

The Bourbon County Commission met in open session with all commissioners and the county clerk present. Minutes of the previous meeting were read and approved.

Marty Pearson gave a road report. Commissioners discussed seasonal, part-time employees. No action at this time.

Jimmy Nichols met with commissioners. Commissioner Coleman asked if the inmates can work on the courthouse porch to rid it of vines and such. He took Mr. Nichols downstairs to give him a better idea of what he’d like done. Jimmy said it’s no problem and he’ll put in on the schedule. The commissioners asked him to coordinate with David Neville about the work, too.

Bills and payroll for the period were reviewed and approved.

Lee Davis presented quotes for chemicals. They were:

Crop Production Services	Remedy Ultra 120 gal	$ 5,586.00
	PastureGard 200 gal	$ 9,214.00
	Total:	$14,800.00
Van Diest Supply	Remedy Ultra 120 gal	$ 6,898.80
	PastureGard 200 gal	$ 9,374.00
	Total:	$16,272.80


Harold Coleman made a motion to purchase from Crop Production Services. Terry Graham seconded the motion. All voted in favor. When Lee contacted CPS to tell them of the award, he found out that CPS can’t honor their price on the Remedy. It was written incorrectly on the quote. He said they’d call back with the amended price. When they presented the new price, the commissioners debated what to do. CPS was still lower than Van Diest. Jingles Endicott made a motion to award the sale to CPS, with the amended price of $54.60/gal for Remedy Ultra for a new line item price of $6,552 and a total price of $15,766. Harold Coleman seconded the motion and all voted in favor. The commissioners said to tell CPS that they’d accept the change this time, but in the future, we’ll expect the company to honor the quote they give.

Lee also needs to get a new camera. He can’t get film for his Polaroid anymore. The commissioners advised him to get a simple digital.

Norman Thole stopped in. His permits are ready and Doylene has them.

Terri Johnson met with commissioners about the sewer district and storage possibilities. No action.

Hubert Thomas spoke with commissioners about a bridge project on Hackberry.

Bob Hosack met with commissioners to discuss Bourbon County Sewer District #1. He has Code of Ethics and Procurement Plan forms which are required for the project. There are two copies of each as one will return to Mr. Hosack and one will go in the grant file for the County. These are standard forms required for the grant. After reviewing the forms, Jingles Endicott made a motion to sign the Code of Ethics and Procurement Plan forms for Bourbon County Sewer District #1. Terry Graham seconded the motion and all voted in favor. Mr. Hosack also presented commissioners with a contract for grant administration services. The commissioners will have the county attorney review it and consider it on Friday.

After routine business, the meeting adjourned at 11:55 am.

THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS

(ss) Terry Graham, Chairman
(ss) Harold Coleman, Commissioner
(ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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April 16, 2010 Friday 9:00 am

The Bourbon County Commission met in open session with all commissioners and Shirley Goltra present. Minutes of the previous meeting were read and approved.

Marty Pearson gave a road report.

Shirley Goltra presented an application for an excavation permit from Running Foxes Petroleum for approval. The commissioners approve the permit and it was signed by Chairman Graham. The signed permit will be faxed back to the company.

Terry Graham signed the Authorization for Electronic Deposit of Vendor Payment for the Sewer Grant. This form was missed among a group signed last week.

Fish feed quotes were received for Elm Creek Lake. Three were received:

Hammond Seed $15.00/bag
Big Sugar $14.50/bag
Miller Feed $14.49/bag

Terry Graham made a motion to purchase from Miller Feed at $14.49/bag. Jingles Endicott seconded the motion and all voted in favor.

At 10:00 am, bid for hay at Elm Creek were opened. Two were received: They were:

Dwayne Neil $907.00
Robert Query $904.33

Terry Graham made a motion to accept the bid from Dwayne Neil for $907.00. Jingles Endicott seconded the motion and all voted in favor. Mr. Neil’s check was cashed and Mr. Query’s check was returned.

Keith Jeffers met with commissioners. He discussed an emergency generator in Garland. It has been in Garland, maintained by the fire department in preparation for the community center. However, the new community center will have its own generator. Other entities have shown an interest in it. After discussion, the commissioners decided to leave it at the Garland Fire Department, with the understanding that it continue to be maintained by the department and kept portable and available to use anywhere in Bourbon County when/if needed.

Mr. Jeffers also spoke with commissioners about a request from the State of Louisiana for information regarding overtime hours/pay, regarding Mr. Jeffers deployment to that state for hurricane assistance in 2008.

Eric Bailey met with commissioners to speak about the annual Spring Clean-up program from the City of Fort Scott. The City is once again asking for the County to waive gate fees for City trucks during Spring Clean-up. Jingles Endicott made a motion to waive gate fees for the Spring Clean-up program. Terry Graham seconded the motion and all voted in favor. The program will run April 21^st through May 10^th.

After routine business, the meeting adjourned at 11:30 am.

THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS

(ss) Terry Graham, Chairman
(ss) Jingles Endicott, Commissioner
(ss) Harold Coleman, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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April 19, 2010 Monday 9:00 am

The Bourbon County Commission met in open session with all commissioners and the county clerk present.

Terri Johnson spoke with commissioners about the grant administration contract with Bob Hosack for the Lake Fort Scott Sewer project. She reviewed it and is fine with commissioners signing it. Jingles Endicott made a motion to enter into contract with Bob Hosack for grant administration for the Sewer project. Harold Coleman seconded the motion and all voted in favor.

Justin Meeks discussed getting asphalt for a project for the Economic Development Council.

Keith Jeffers gave commissioners of a list of the 32 most dangerous coal mines in the country. The mine in Garland is 29 on the list.

Terry Graham made a motion to adopt the annual auditing contract with Diehl, Banwart, Bolton, CPAs, P.A. Jingles Endicott seconded the motion and all voted in favor. The contract reflects an approximate 1% increase over last year.

After routine business, the meeting adjourned at 11:05 am.

THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS

(ss) Terry Graham, Chairman
(ss) Harold Coleman, Commissioner
(ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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April 23, 2010 Friday 9:00 am

The Bourbon County Commission met in open session with all commissioners and the county clerk present. Minutes of the previous meetings were read and approved.

Marty Pearson gave a road report.

Clayton Tatro, Diana Mitchell and Laura Georg of the YAT team met with commissioners. They are ready to start the sewer phase of the park project and need approval from the City and County. Terry Graham made a motion, on behalf of the County, to allow the project to move forward. Harold Coleman seconded the motion and all voted in favor. The team will be meeting with the City for their blessing soon.

Terri Johnson spoke with commissioners about storage. She also heard that the City approved the Sewer agreement for the Lake Fort Scott project.

Tim Emerson, Senator Bob Marshall, Dallas Smith and Jim Gladbach of the Fort Scott Airport Advisory Board and Kenny Howard, Manager of Fort Scott Airport, met with commissioners to ask them to write a letter in support of the expansion of a runway and the realignment of Fort Scott Lake Road to accommodate the expansion. Terry Graham made a motion to sign the letter in support of the request. Harold Coleman seconded the motion and all voted in favor. The commissioners signed the letter and after the clerk attested it, she gave it to Mr. Howard.

Susan Quick met with commissioners to give a final report on the last tax sale. She said that nearly $50,000 in delinquent taxes were redeemed and over $18,000 in interest and fees were collected. The expenses of the sale were $13,322.50 and proceeds on sale day were $8,087.00. Overall, it was a success. We’re now basically caught up. The commissioners want to wait to have another sale until January 2012, so that it will be worth the expense.

Doylene Kennedy presented commissioners with a permit application for the State to allow us to have a vertical expansion of the C&D Landfill. Commissioners signed the application.

Terry Graham made a motion to go into executive session, for a period of 10 minutes, under the land acquisition exception to the Kansas Open Meetings Act. Harold Coleman seconded the motion and all voted in favor. Those present for the session were the commissioners, Terri Johnson and Joanne Long. The session began at 11:13 am and ended at 11:23 am. Commissioners asked Mrs. Johnson to put a letter together to send to the representative of the property making an offer.

After routine business, the meeting adjourned at 11:30 am.

THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS

(ss) Harold Coleman, Commissioner
(ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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April 26, 2010 Monday 9:00 am

The Bourbon County Commission met in open session with Harold Coleman and Jingles Endicott present. Shirley Goltra was also present. Minutes of the previous meeting were read and approved.

Bill VanKirk, Sixth Judicial District Community Services, met with commissioners. He presented a draft of the FY2011 comprehensive plan. In the absence of the chairman, Jingles Endicott signed the plan.

Terri Johnson asked commissioners for an executive session. Harold Coleman made a motion to go into executive session, for a period of five minutes, under the real estate acquisition exception to the Kansas Open Meetings Act. Jingles Endicott seconded the motion and both voted in favor. Those present for the session were Jingles Endicott, Harold Coleman, Terri Johnson and Shirley Goltra. The session began at 9:35 and ended at 9:40 am with no action.

Alice Maffett, Health Nurse, met with commissioners to ask for repairs and improvements to the health office. She would like the interior and front door painted and the flooring replaced with laminate or something with easy upkeep. She would also like a sign on the front door, once it’s painted. The commissioners asked her to get prices for what she wants and to come back. There was discussion of the inmate work crew doing some of the work.

Terri Johnson returned and asked commissioners for another executive session. Harold Coleman made a motion to go into executive session, for a period of five minutes, under the real estate acquisition exception to the Kansas Open Meetings Act. Jingles Endicott seconded the motion and both voted in favor. Those present for the session were Harold Coleman, Jingles Endicott, Terri Johnson and Shirley Goltra. The session began at 10:45 am and ended at 10:50 am with no action.

Wilma Graham met with commissioners to ask for chip and seal for Redfield. She wanted to know where they were on the list. The commissioners will check with Marty to see when the crew plans to start this summer and when they will likely be done. She also asked commissioners about getting some stop signs for Redfield. The commissioners advised her to speak with Lois or Doylene about signs.

Curt Shankel stopped by to talk about the Fort Scott Lake Sewer project.

After routine business, the meeting adjourned at noon.

THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS

(ss) Terry Graham, Chairman
(ss) Harold Coleman, Commissioner
(ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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April 30, 2010 Friday 9:00 am

The Bourbon County Commission met in open session with all commissioners and the county clerk present. Minutes of the previous meeting were read and approved.

Bills and payroll for the period were reviewed and approved.

Marty Pearson gave a road report.

Terri Johnson met with commissioners to request an executive session. Harold Coleman made a motion to go into executive session, for a period of five minutes, under the real estate acquisition exception to the Kansas Open Meetings Act. Terry Graham seconded the motion and all voted in favor. Those present for the session were the commissioners, Terri Johnson, Ron Gray and Joanne Long. The session began at 9:15 am and ended at 9:20 am with no action.

Sheriff Ron Gray asked commissioners if the nurse in the jail can be placed on the County’s health insurance. She is part-time. As long as she works 30 hours per week, the commissioners approved the request.

Christy Keating met with commissioners to discuss a proposed Mutual Aid agreement between Allen County Ambulance and Mercy Health Systems of Fort Scott for ambulance service. This would help the people in Bronson, mostly. It would require no financial support from either County, just a mutual aid agreement between the two ambulance services to provide the best service available. The commissioners like the idea and would like to see the two ambulance services work something out.

Jingles Endicott made a motion to appoint Mark Ward to replace Bob Tuchscherer on the Tri-Valley board. Terry Graham seconded the motion and all voted in favor.

Terry Graham signed six originals of an inter-local agreement between the County, Fort Scott and KDOT on the US69 Corridor Management Plan. The documents will be forwarded to the City of Fort Scott for its May 4^th meeting.

Lee Davis presented chemical quotes at 11:00 am for 300 gallons of generic glyphosate. Three were received:

Van Diest	$3,186.00
CPS	$3,144.00
Vegetation Mgmt	$3,459.00


Jingles Endicott made a motion to purchase from CPS for a total of $3,144.00. Terry Graham seconded the motion and all voted in favor.

Lee Davis also mentioned that he priced a camera, case and memory card for just under $150. Commissioners approved the purchase.

After routine business, the meeting adjourned at noon.

THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS

(ss) Terry Graham, Chairman
(ss) Harold Coleman, Commissioner
(ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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