January 2009 Minutes

January 9, 2009 Friday 9:00 am

The Bourbon County Commission met in open session with all commissioners and the county clerk present. Minutes of the previous meetings were read and approved.

Michael Pommier, reporter with the Fort Scott Tribune, was present.

Jingles Endicott, commissioner-elect, was present.

Bill Brittain signed several sales tax and annual reports for Public Works.

Ben Mitchell, Watershed 98, met with commissioners to request a permit to temporarily close a portion of 205^th Street due to inundation. Commissioners will have the county attorney look into the request.

David Neville presented quotes for 84’ of sidewalk repairs to east side. Commissioners deferred any action until the new commission is in office.

Clyde Killion gave a road report. He said one of the dump trucks needs a new transmission. Marty Pearson has priced it at $2,200. Commissioners approved the request.

Keith Jeffers and Delwin Mumbower met with commissioners to discuss emergency preparedness issues. Keith said Bourbon County has received a grant for $8,000.00 to take a full inventory of all equipment and personnel/teams for emergency use to be completed prior to August 30, 2009. That position will need to be advertised. They also discussed burn bans and burning of structures. The commissioners want the county attorney to look into burning laws.

Ann Ludlum presented the monthly progress report for the Extension Office.

Terri Johnson met with commissioners. Bill Brittain made a motion to go into executive session, for a period of 10 minutes, under the contract negotiation exception to the Kansas Open Meetings Act, to discuss the ambulance contract. Terry Graham seconded the motion and all voted in favor. Those present for the session were the commissioners, commissioner-elect Jingles Endicott, Terri Johnson and Joanne Long. The session began at 10:45 am and ended at 10:55 am with no action.

Commissioners discussed the road inundation request and the burning exemptions with Terri Johnson. She will review the burning laws. She said we need to publish for the road closing, according to the laws.

Part of the morning was spent discussing the current ambulance contract with Mercy. Mercy wants to increase the contract effective July 1 to $23,000 per month. Linn County and Allen County each pay about $720,000 per year for their ambulance service. No action at this time.

After routine business, the meeting adjourned at 11:55 am.

THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS

(ss) Bill Brittain, Chairman
(ss) Terry Graham, Commissioner
(ss) Gary Houston, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

January 12, 2009 Monday 9:00 am

The Bourbon County Commission met in open session with Terry Graham and Bill Brittain present. Joanne Long was also present. Gary Houston arrived at 9:13 am. Minutes of the previous meeting were read and approved.

Commissioners-elect, Jingles Endicott and Harold Coleman were present.

Clyde Killion gave a road report.

Mike Hueston, Mayor of Mapleton, met with commissioners to ask when the road crew will be available to help with base work for chip and seal on the streets of Mapleton. It’s on schedule for this week, weather permitting.

Bill Brittain left the meeting at 10:13 am after wishing the incoming commissioners and others well.

The meeting adjourned at noon when the new officials were sworn in.

The meeting re-convened at 12:15 pm with Terry Graham, Harold Coleman, Jingles Endicott and Joanne Long present.

Harold Coleman made a motion to appoint Terry Graham chairman for 2009. Jingles Endicott seconded the motion and all voted in favor.

Harold Coleman made a motion to appoint Jingles Endicott as vice-chairman for 2009. Terry Graham seconded the motion and all voted in favor.

Bills and payroll for the period were reviewed and approved.

The following resolutions were presented for consideration:

01-09 Holidays & Closed Days
02-09 GAAP Waiver
03-09 Mileage reimbursement
04-09 Cancelled checks over 2 yrs old
05-09 Official Banks and County paper

Terry Graham made a motion to adopt Resolutions 01-09, 02-09, 03-09, 04-09 and 05-09 as presented. Harold Coleman seconded the motion and all voted in favor. The resolutions were signed and placed in the Resolution Book.

Jingles Endicott made a motion to appoint Harold Coleman as Bourbon County’s representative to the Juvenile Detention Board and the 6^th Judicial District Board. Terry Graham seconded the motion and all voted in favor.

Terry Graham made a motion to appoint Jingles Endicott as Bourbon County’s representative to the Bourbon County Economic Development Council and the Southeast Kansas Regional Planning Commission. Harold Coleman seconded the motion and all voted in favor.

Jingles Endicott made a motion to appoint Terry Graham as Bourbon County’s representative to the Southeast Kansas Multi-County Health Department Board. Harold Coleman seconded the motion and all voted in favor.

The elected and appointed officials signed their official signatures for the bi-annual listing for the Secretary of State and for the annual Insurance Bond for KCAMP.

Commissioners discussed re-apportionment of the County Commission Districts and decided not to change them.

The remainder of the meeting was spent discussing the ambulance contract. No action.

Harold Coleman left the meeting at 1:05 pm. After routine business, the meeting adjourned at 1:30 pm.

THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS

(ss) Terry Graham, Chairman
(ss) Jingles Endicott, Commissioner
(ss) Harold Coleman, Commissioner
ATTEST:

(ss) Joanne Long, County Clerk

January 16, 2009 Friday 9:00 am

The Bourbon County Commission met in open session with all commissioners and the county clerk present. Minutes of the previous meeting were read and approved.

Clyde Killion gave a road report. He said the Landfill employees have asked about holidays on Saturdays in 2009. Independence Day is on a Saturday this year. They also want to know about the weekends following Thanksgiving and Christmas. In 2008, they agreed to work the Saturday after Christmas if they could be closed the Saturday after Thanksgiving. Commissioners will review the request.

Clyde also said that he’s received a request from FSCC to haul rock to Arnold Arena for bleachers. The commissioners don’t want to compete with local business.

Jimmy Nichols met with commissioners to discuss the shower situation in the jail. He has priced pre-fabricated shower stalls at $6,000 each (we need 9). He would rather contact a contractor to transform the room into an open shower area which drains into the floor. The commissioners viewed the area in question.

Jimmy also said he’s working to get the female inmates back here. It would be more economical in the long run to renovate the classroom into a woman’s dorm area rather than continuing to pay other counties to house our people. The commissioners asked him to talk to a couple of contractors about both the shower room and the woman’s dorm and get back to them.

Michael Pommier, reporter with the Fort Scott Tribune, was present.

Fred Savage asked commissioners if he could contract to clear off a bridge over the Little Osage River for us. The drain holes are plugged up and it is holding water. He suggested we pay him $300 to do the work rather than have the County send a crew and equipment which he estimates will cost about $600. The commissioners said we can have our inmate work crew do it for free and will contact Jimmy Nichols to put it on the schedule.

David Neville met with commissioners to discuss the sidewalk repairs to the 84’ of the west walkway. He said he was asked to come back when the new Commission was in. He has two estimates:

Rogers and Sons	$3,775
Marbery’s	$3,850


Terry Graham made a motion to approve the quote from Rogers and Sons, as it was the lower of the two. Jingles Endicott seconded the motion and all voted in favor.

Lee Davis showed commissioners prices on a truck Chautauqua County received. He also informed commissioners that he will need back tires if we don’t buy a truck soon.

Norman Thole, Running Fox’s Oil & Gas, met with commissioners to discuss pipeline in Bourbon County. He’s working to get access to private land but he has three areas that will likely need to be on the county right-of-way. The commissioners denied the request because they are a private company and not permanent, unlike a utility company. The commissioners explained that we’ve been advised not to allow this access. They will allow the company to cross county roads where necessary and asked Mr. Thole to work with the Public Works Office for the crossing permits.

Joanne Long asked commissioners if the County will be paying the non-tobacco rates for the State Health Insurance and requiring those who intend not to try to quit using tobacco to pay the additional $40/month in premiums. After brief discussion, Harold Coleman made a motion to pay the non-tobacco rates and have those who choose not to do the I Can Quit program to pay the difference in premium. Terry Graham seconded the motion and all voted in favor. The commissioners asked the clerk to contact the 9 employees who indicated they did not want to participate in the program to give them an opportunity to change their minds and to inform them that they would be required to pay the additional $40/month through payroll deductions.

Joanne Long asked commissioners to please correct the salary resolution for GIS Coordinator and Assistant Computer Systems Operator as budgeted. She said she missed the increases when she prepared the resolution, so the positions only got the 3% increase. Terry Graham made a motion to amend the non-elected employee salary resolution (Resolution 25-08) for the following positions:

GIS Coordinator $35,000 annual
Asst. Computer Sys. Operator $ 4,800 annual

Jingles Endicott seconded the motion and all voted in favor.

Delwin Mumbower presented commissioners with results from Fire District 3 Elections. He asked that they appoint the board members as indicated below:

Station	Trustee	1^st Alternate	2^nd Alternate
One Year Term Appointment
Bronson	David Harper	Jason Harper	Gary White
Mapleton	Marty Crystal	Mike Hueston	Justin Hueston
Hiattville	Louella Howard	Kevin Wagner	Leanna Howard
Two Year Term Appointment
Uniontown	Alvin Beerbower	Jared Lord	Mike Vanzant
Fulton	Teddy Wilson	Roger Jones	John Wilson
Devon	Steve Herring	Mark Crystal	Dale Cathey


Terry Graham asked for a copy of the rosters from each station. Delwin will get him that information. Jingles said that he has heard that Hiattville has slow response because many of the firemen in that station work in Fort Scott. Delwin said the District has multiple station response as well as other firefighters who are in Hiattville area. The commissioners will discuss the appointments.

Delwin also discussed NIMS compliance requirements from all stations and the county are needed to continue to receive federal funding.

Lee Davis presented commissioners with more information on truck prices. No action.

Phillip Pavey asked about chip and seal near his dad’s place. The commissioners and Clyde stated that we’re waiting for the weather to clear up so they can get a utility locate and then work on the base.

Commissioners had a phone conversation with Steve Hoeger, AMR, about possibly putting together an RFP for the ambulance contract. No action at this time.

After routine business, the meeting adjourned at 12:10 pm.

THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS

(ss) Terry Graham, Chairman
(ss) Jingles Endicott, Commissioner
(ss) Harold Coleman, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk


January 19, 2009 Holiday No meeting

January 23, 2009 Friday 9:00 am

The Bourbon County Commission met in open session with all commissioners and the county clerk present. Minutes of the previous meeting were read and approved.

Clyde Killion gave a road report.

Ron Gray met with commissioners to inform Harold Coleman that someone from Linn County will be contacting him to discuss the proposed joint jail facility with Linn County that then Sheriff Coleman met with Linn County Commissioners about last summer.

Joanne Long informed commissioners that the next 17-county meeting is March 19, 2009, at Mound City. Harold Coleman will attend for the commissioners.

Heather Russell met with commissioners to discuss the possibility of her running for city commission. The employee handbook currently states that employees “may not” take a position with another government entity, however Jimmy Nichols is already Mayor of Bronson and a former employee in the jail used to also be Bronson Police Chief. The commissioners don’t see any conflict as long as the department head and commission are in agreement. Jingles Endicott made a motion to amend page 54 of the employee handbook concerning Outside Employment to add “without prior approval of their department head and the board of county commissioners.” to the end of the first sentence in the paragraph. Harold Coleman seconded the motion and all voted in favor.

All commissioners indicated they will attend a joint meeting Tuesday night at 6:00 pm with the City Commission on Economic Development.

At 10:00 am, a public hearing was opened to hear objection to the proposed permit application for intermittent closing of 205^th Street near Overbrook Road, by temporary inundation of the road by flood waters retained by the approved Mill Creek Watershed #98 flood water retention dam Sate I-4. Those present were the commissioners, Joanne Long and Richard Mix. After hearing no objection, Terry Graham made a motion to close the hearing at 10:10 am. Harold Coleman seconded the motion and all voted in favor. Terry Graham then made a motion to approve the permit application as published. Jingles Endicott seconded the motion and all voted in favor. Commissioners signed the permit.

Susan Quick met with commissioners to discuss tax sale. It will be next Wednesday at noon. Commissioners agreed that the buyer is responsible for the 2008 taxes of whichever parcel(s) he/she purchases.

Jimmy Nichols met with commissioners to ask about the hospital contract for meals. He is looking at ways to lower costs and believes we may be able to save money by preparing meals in-house. No action at this time.

Keith Jeffers met with commissioners about emergency preparedness. Among the items discussed was preparation to budget for matching funds for grants in the 2010 budget of $12,000 - $15,000. Also, on the topic of establishing burn permits, the commissioners are not in favor. Keith informed commissioners that he will be attending training in the next few weeks.

After routine business, the meeting adjourned at 12:10 pm.

THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS

(ss) Terry Graham, Chairman
(ss) Jingles Endicott, Commissioner
(ss) Harold Coleman, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

January 26, 2009 Monday 9:00 am

The Bourbon County Commission met in open session with all commissioners and the county clerk present. Minutes of the previous meeting were read and approved.

Clyde Killion gave a road report.

Merle Snyder asked Terry Graham to look at the drainage over a road west of Harding.

Sheriff Gray and Undersheriff Martin met with commissioners to discuss vehicles. They sent a letter January 6^th to dealers asking for quotes on a fleet of vehicles. They should have the results of that on February 9^th. The vehicles in the department are between five and eleven years old. Repairs to the vehicles were over $21,000 for the last three years, not including oil changes and tires.

Charlie Blevins met with commissioners. With the upcoming winter storm forecast, he wants to be sure that his neighbor won’t be clearing the county road with his Bobcat again. Terry Graham said that the crew has instructions to clear that part of 225^th when they clear Jayhawk.

After brief discussion, Terry Graham made a motion to appoint trustees and alternates of Fire District 3 as follows:

Station	Trustee	1^st Alternate	2^nd Alternate
One Year Term Appointment
Bronson	David Harper	Jason Harper	Gary White
Mapleton	Marty Crystal	Mike Hueston	Justin Hueston
Hiattville	Louella Howard	Kevin Wagner	Leanna Howard
Two Year Term Appointment
Uniontown	Alvin Beerbower	Jared Lord	Mike Vanzant
Fulton	Teddy Wilson	Roger Jones	John Wilson
Devon	Steve Herring	Mark Crystal	Dale Cathey


Jingles Endicott seconded the motion and all voted in favor.

Keith Jeffers met with commissioners to give a weather update. From the forecast maps, we should get more snow than ice. It is currently forecast that we may get about 3 inches of snow with about a quarter inch of ice underneath.

After routine business, the meeting adjourned at noon.

THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS

(ss) Terry Graham, Chairman
(ss) Jingles Endicott, Commissioner
(ss) Harold Coleman, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

January 30, 2009 Friday 9:00 am

The Bourbon County Commission met in open session with all commissioners and the county clerk present. Minutes of the previous meeting were read and approved.

Charles Williams was present for the meeting.

Clyde Killion gave a road report.

Bills and Payroll for the period were reviewed and approved.

John Tersinar and Travis Allen, from Kansas Works, met with commissioners to discuss the program so far. The commissioners have been very pleased with the results. The current program ends June 30^th, but there are youth programs available. There is one which will run through the summer from the end of the school year to the start of the next and one that runs throughout the year. The students can help with office work, assist the custodian and help in some aspects with the road department. The commissioners want to discuss the plan with department heads to see if we have any need.

Megan Welch, TAC, gave commissioners the presentation again, since there are two new commissioners. No action at this time.

Louella Howard and Kevin Wagner of the Hiattville Fire Department met with commissioners to thank them for appointing them to the Fire District 3 board. Louella also introduced Kevin to the commissioners. Jingles asked them about how he’s heard that Hiattville firefighters all work in Fort Scott so response time is slow. Kevin produced a spreadsheet of members and their call response ratio since 2003. Louella also said that the different stations of FD 3 also respond to calls.

Keith Jeffers and Alice Maffett met with commissioners. Alice must complete a flow chart of contacts for various aspects of Emergency Preparedness Divisions. She needs to have it complete by next Thursday and would appreciate some input by the commissioners.

Susan Quick informed commissioners that the tax sale brought in $15,985 on Wednesday. Four properties with special assessments didn’t sell, but we have since heard from the City of Fort Scott that they will forgive all assessments on tax sale properties. It won’t help these properties at this time, but will be beneficial in future sales.

Terry Graham made a motion to adopt Resolution 06-09, the equipment lease for a Caterpillar Motor Grader. Harold Coleman seconded the motion and all voted in favor. Mr. Graham signed the rest of the paperwork on the lease.

Lee Davis met with commissioners about a truck. After discussion, Terry Graham made a motion to purchase a Ford truck from Shepherd’s for $22,272, pending availability. Jingles Endicott seconded the motion and all voted in favor.

After routine business, the meeting adjourned at noon.

THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS

(ss) Terry Graham, Chairman
(ss) Jingles Endicott, Commissioner
(ss) Harold Coleman, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

January 02, 2009	January 05, 2009
January 06, 2009 Special	January 09, 2009
January 12, 2009	January 16, 2009
January 19, 2009--Holiday	January 23, 2009
January 26, 2009	January 30, 2009