These are the minutes for September 2006, as approved by the Bourbon County Commission.

September 1, 2006 September 4, 2006 Holiday
September 8, 2006 September 11, 2006
September 15, 2006 September 18, 2006
September 22, 2006 September 25, 2006
September 29, 2006

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September 1, 2006    Friday  9:00 am
 
The Bourbon County Commission met in open session with all commissioners present.  Cecelia Kramer, Deputy County Clerk, was also present.  Minutes of the previous meeting were read and approved.
 
Doylene Kennedy asked commissioners to sign a contract for putting utilities under the road at 95th and Yale Rd.   Commissioners approved the contract and signed it.
 
Clyde Killion gave a road report.
 
Sandy DePoe and Rosalie Allen, Othick Abstract Company, met with commissioners to discuss a special assessment to the City of Bronson on a property which sold at tax sale.  There is a question as to whether the City was notified of the sale and Othick’s says they did have it on the list of lien holders given to the attorney and therefore, they don’t think it’s their responsibility.  Commissioners will discuss the matter with the County Attorney.
 
Brett Dalton, reporter with the Fort Scott Tribune, was present.
 
Joe Brandl, Ag. Engineering, met with commissioners to discuss a watershed south of Uniontown.  Water currently backs up onto the county road and it is determined that construction of a dam will not stop this.  He suggests raising the elevation of the road.  Commissioners approved the raising of the road.
 
Susan Quick spoke with commissioners about the audit report.  She said that the computer program is not working as it should to balance figures and it is very difficult.
 
David Neville explained the problems with the air conditioners and condensers.  Because they are water-cooled, Carrier wants more screens to filter the water which goes into and out of the units.  They also said that this recommendation may not solve all our problems. 
 
Mr. Neville also presented quotes for turning the east sidewalk into a ramp.  They were:
 
Rogers & Sons Concrete
$5,974.00
Marbery Concrete, Inc.
$6,170.00
Duffy’s Concrete
$6,532.00
Works of Dirt & Concrete
$8,672.00
 
Terry Graham made a motion to accept the quote from Rogers & Sons for $5,974.00.  Bill Brittain seconded the motion and all voted in favor.
 
Laura Hyer met with commissioners to discuss NIMS.  There is a class scheduled in November at Fort Scott Community College which everyone involved in emergency preparedness should attend.  She also discussed having Shane Walker named as Public Information Officer (PIO).  Currently the positions of PIO and Finance Officer are held by Joanne Long but she can’t hold both.  Laura suggests Shane become the new PIO.  No action at this time.
 
Jeff Norris spoke with commissioners about unclaimed property.  He understands that an office in the courthouse is providing lists and he is concerned that those lists may be sold to businesses or individuals.  The Treasurer’s Office, in conjunction with the State Treasurer, has a list in their office for viewing.
 
Terry Graham made a motion to go into executive session, for a period of fifteen minutes, under the security exception to the Kansas Open Meetings Act, to discuss Homeland Security.  Gary Houston seconded the motion and all voted in favor.  Those present for the session were the commissioners, Laura Hyer and Cecelia Kramer.  The session began at 10:28 am and ended at 10:43 am with no action.
 
Jimmy Nichols, SEKRCC, met with commissioners to discuss the Low to Moderate Income (LMI) Survey results of Scott Township.  He said that the results show that we qualify for the grant which would have to be requested by November 1, 2006.  He will report back with more information next week.
 
Ron Gray and Harold Coleman met with commissioners to discuss the manner in which overtime is paid in the sheriff’s department.  We are currently on a 171 hour/28 day pay scale, meaning any hours worked over 171 in a 28 day period would be overtime hours.  Unfortunately, vacation and sick time used lessens the hours worked.  The deputies would like a different system for overtime.  The clerk’s office pays this way because that’s what the sheriff authorized and he would have to change it.  Joanne Long has a list of the different schedules she will provide when she is here.
 
Frank Shelton met with commissioners to discuss watersheds.  He said that Ag. Engineering will be evaluating 12-13 watersheds.
 
Charles Cress met with commissioners to discuss a road on his property on 225th Street south of Quail Road on the north side.  It is a closed road but has been reopened.  The commissioners said the County didn’t do it and will put up Road Closed signs.
 
Jim Adams thanked commissioners for the improvements to the Hell’s Bend Bridge.
 
Terry Graham made a motion to go into executive session, for a period of 15 minutes, under the non-elected personnel exception to the Kansas Open Meetings Act to discuss Frank Shelton’s employment.  Bill Brittain seconded the motion and all voted in favor.  Those present for the session were the commissioners, Frank Shelton and Cecelia Kramer.  The session began at 11:28 am and ended at 11:43 am with no action.
 
After routine business, the meeting adjourned at 11:55 am.
 
                                                                           THE BOARD OF COUNTY COMMISSIONERS
                                                                           OF BOURBON COUNTY, KANSAS
 
                                                                           (ss) Gary Houston, Chairman 
                                                                           (ss) Bill Brittain, Commissioner         
ATTEST:
(ss) Joanne Long, County Clerk

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September 8, 2006    Friday  9:00 am
 
The Bourbon County Commission met in open session with Bill Brittain and Gary Houston present.  Cecelia Kramer was also present.   Minutes of the previous meeting were read and approved.
 
Ron Chaney, Phoenix Coal Company, met with commissioners to ask if a road closing on 260th Street can be extended another 9 months.  Commissioners approved the request.
 
Roger Lee met with commissioners at their request and was asked if he would resume doing septic tank inspections in the wake of the resignation of Frank Shelton.  Mr. Lee agreed to do the inspections again on an interim basis.  The exact fee for those inspections was not decided at this time.  Commissioners will discuss that on Monday when all commissioners are present.  Cecelia Kramer asked commissioners about the digital camera that was purchased by the County for use by Mr. Shelton.  It is not in the office and must be returned.  No action at this time.
 
Clyde Killion gave a road report.  He also spoke with commissioners about Charles Cress’s road which was closed and has been re-opened.  He said that he will put up Road Closed signs and barricades.  Mr. Killion also asked commissioners about purchasing tarps to cover trucks while hauling rock.  Commissioners asked Mr. Killion to get prices.
 
David Neville asked commissioners about adding new outlets for the GIS program.  He requested that four pairs of outlets be hooked up to the generator.
 
Commissioners discussed the landfill property.  Commissioners need to sign an extension of the lease as it expires on September 12th. 
 
Doug Miller spoke with commissioners about smoothing out edges of road on old 54 Hwy (Locust Road).
 
Doylene Kennedy spoke with commissioners about doing the LEPP Secretary duties again, now that Frank Shelton has resigned.  Ms. Kennedy agreed to take the position back.
 
Gene Parker, SEKRCC, asked commissioners for approval to purchase file cabinets.  Commissioners approved the request.  They will cost approximately $1,000.
 
Charles Cress spoke with commissioners about his road barricades which were moved without his approval on 225th Street, south of Quail Road.  Apparantly Kevin Thorpe asked the grader operator to work on the road but Mr. Cress wants it to remain blocked off.  Mr. Cress is concerned about anyone dumping on his property.  Mr. Houston assured Mr. Cress that anything that is dumped, the County will have picked up.
 
Rhonda Fernandez, Professional Insurance Consultants, presented the 2007 Preferred Health Insurance renewal for Bourbon County.  The renewal is with an increase of 4.8%.  She recommends that the County renew with the same benefits as 2006.  Commissioners would like to have input from the departments before making a decision on Monday.
 
Laura Hyer spoke with commissioners about communications issues she is working on with other departments.  She also gave commissioners a list of NIMS requirements and said the county needs to develop a plan to communicate within the agencies of Bourbon County.
 
Lee Davis spoke with commissioners about the alternator to the Noxious Weed truck.  He asked if expenses for the truck repair need to come out of Noxious Weed Equipment Fund and commissioners agreed they do.
 
After routine business, the meeting adjourned at 11:30 am.
 
                                                THE BOARD OF COUNTY COMMISSIONERS
                                                OF BOURBON COUNTY, KANSAS
 
                                                (ss) Gary Houston, Chairman 
                                                (ss) Terry Graham, Commissioner 
                                                (ss) Bill Brittain, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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September 11, 2006  Monday         9:00 am
 
The Bourbon County Commission met in open session with all commissioners and the county clerk present.
 
Commissioners discussed the proposed renewal of the County’s health insurance.  They had the clerk ask the departments if they have any issues before we renew.  After hearing of no problems, Bill Brittain made a motion to accept the health insurance renewal as presented.  Terry Graham seconded the motion and all voted in favor.  Joanne Long will fill out the appropriate paperwork.  Rates for 2007 will be as follows:
 
Single
$   434.52
Emp. Spouse
$   974.88
Emp. Child(ren)
$   871.83
Family
$1,392.69
 
Commissioners were informed the digital camera has been returned by Frank Shelton.
 
Doylene Kennedy presented a Supplemental Cost Plus Net Fee Agreement for KDOT Project 6C-3674-01 to be signed.  It is with Schwab-Eaton and the commissioners signed the document.
 
Darrell Spencer and Jimmy Nichols met with commissioners to touch base on the LMI survey for the CDBG Grant.  Susan Galemore needs information from us by 10/01/06 in order to apply for grant funds up to $400,000.  She needs documentation from a certified architect with a report showing what needs corrected in the jail facility and what the County’s matching funds would be made with.  The commissioners are waiting on a second estimate from an architect so we have comparable numbers and will know what needs to be done. 
 
Charles Cress spoke with commissioners about his road being opened.  It turns out a County grader man did it at the request of Wayne Thorpe.  Mr. Cress is not happy that the County would do this without speaking to him.
 
Pat Corrao met with commissioners to discuss concerns he has with Emergency Preparedness since his time ended as data entry personnel.  He wants to make sure it’s being kept up.  Commissioners thought his duties were for a specific project and would end after a period of time.  Mr. Corrao said that there is constant updating needed and the programs are very complicated and require intense training.  Commissioners need to speak with Laura. 
 
Harold Coleman, Terri Johnson and Ron Gray met with commissioners to discuss the manner in which Sheriff Deputies are paid overtime.  The County currently pays on the FLSA schedule of 171 hours/28 days, meaning that any hours worked over 171 in a 28 day period are paid as overtime.  The employees feel that they are losing pay because of the hours between 40 per week, or estimated 160/28 and the 171/28 we’re paying.  Changing the schedule won’t necessarily fix the problem, because a weekly schedule from FLSA for law enforcement is 43 hours/7 days.  It’s the perception of the employees that they are on a 40 hour week that needs cleared up.  The commissioners asked the clerk to call around to the surrounding counties to see how they pay to compare.  Allen County pays on 171/28, Linn County pays 160/28 and Neosho County pays on 86/14.  Harold will speak with his employees and let the commissioners know if he will be changing the schedule. 
 
Marty Pearson gave road report.
 
Laura Hyer met with commissioners at their request to discuss Pat Corrao’s concerns about the department.  She informed commissioners that his job was to enter the Tier II data and that was complete, which is why his position is ended.  She said Mr. Corrao hoped to turn his position into something more permanent, but that wasn’t possible.  She also said that Shane Walker will be assisting with data entry once he starts with GIS and will be able to handle the more technical programs.
 
Gary Houston made a motion to pay Roger Lee $60 per inspection for septic tank inspections in the interim from Frank Shelton’s resignation until a replacement is hired.  Bill Brittain seconded and all voted in favor.
 
After routine business, the meeting adjourned at noon.
 
                                                                              THE BOARD OF COUNTY COMMISSIONERS
                                                                              OF BOURBON COUNTY, KANSAS
 
                                                                              (ss) Gary Houston, Chairman 
                                                                              (ss) Terry Graham, Commissioner 
                                                                              (ss) Bill Brittain, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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September 15, 2006  Friday  9:00 am
 
The Bourbon County Commission met in open session with all commissioners present.  Shirley Goltra was also present.  Minutes of the previous meeting were read and approved.
 
Clyde Killion gave a road report.
 
Ron Chaney, Phoenix Coal Company, met with commissioners to obtain a letter of extension to keep a portion of 260th Street closed for an additional 9 months.  Commissioners provided the letter as requested.
 
Dave Arteberry, George K. Baum & Company, Adam Kuehy and Michael Christianer, Shaughnessey, Fickel and Scott Architects, Gene Parker, Darrell Spencer and Jimmy Nichols, SEKRCC, met with commissioners about funding for possible jail improvements.  Mr. Arteberry explained to commissioners how bond issues or a special sales tax to finance a jail project would work.  No action at this time.
 
Commissioners discussed the Sanitarian position which is being advertised.  The clerk’s office needs to know more information about pay, hours, etc. for when people ask.  Commissioners said it will all depend on the qualifications of the particular applicant.
 
Sharon Elder spoke with commissioners about the possibility of raising the fees to the DMS Web module for users.  Bill Brittain reminded Mrs. Elder that we can’t make any changes until the first of the year, but he would also like to see what we’ve received in fees this year to get an idea of what we may increase.  No action at this time.
 
Phil Hanson inquired about blacktop on Locust Road.
 
Earl Brown asked commissioners about the strip of land in Hiattville that is owned by the County and what is being done with that.  It was kept as County property and is used by the Hiattville Fire Department.
 
Charles Cress met with commissioners again about his road that should be kept closed and to see where the County was at re-closing the entryway.
 
After routine business, the meeting adjourned at 12:06 pm.
 
                                                              THE BOARD OF COUNTY COMMISSIONERS
                                                              OF BOURBON COUNTY, KANSAS
 
                                                              (ss) Gary Houston, Chairman 
                                                              (ss) Terry Graham, Commissioner 
                                                              (ss) Bill Brittain, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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September 18, 2006            Monday         9:00 am
 
The Bourbon County Commission met in open session with Terry Graham and Bill Brittain present.  Joanne Long was also present.  Gary Houston called to say he had cattle out and wouldn’t be in until they were rounded up.
 
Curtis Shankel spoke to Bill Brittain about the progress at Lake Fort Scott.  He also asked if there are any grants available to help with the cost.  Bill said that he will check with Schwab Eaton to see where we are but he believed that there were no grants available and that was checked on at the beginning of the project.
 
George Erny spoke with Terry Graham about the need for signs and maybe a guardrail at a dangerous curve on 125th Street.  Terry will inform Clyde Killion about it.
 
Roger Lee met with commissioners to touch base on County requirements to tell the Amish community when he meets with them soon.  He said there will be 12 houses in the community by November.   He has to inform them what is required for septic tanks for the new bakery that is being built and he wanted to confirm with commissioners that nothing is changed yet, so the old requirements are still in effect.
 
Joanne Long asked commissioners about an employee on FMLA and Workman’s Compensation.  His FMLA mandated 12 weeks will be up on October 3rd.  We are no longer required to pay the employee’s health insurance after that time.  Commissioners want us to send a letter to the employee to that effect.
 
Clyde Killion gave a road report.  Terry Graham informed him of the concern on 125th Street for a dangerous curve.
 
Commissioners reviewed a draft of a letter to KDOT about the proposed 69 Hwy corridor.
 
Terry Graham left the meeting with Clyde Killion at 10:05 am to check Dry Ridge Road.  Due to a lack of a quorum, the meeting adjourned at 10:05 am.
 
                                                                 THE BOARD OF COUNTY COMMISSIONERS
                                                                 OF BOURBON COUNTY, KANSAS
 
                                                                 (ss) Gary Houston, Chairman 
                                                                 (ss) Terry Graham, Commissioner 
                                                                 (ss) Bill Brittain, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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September 22, 2006    Friday        9:00 am
 
The Bourbon County Commission met in open session with all commissioners present.  Cecelia Kramer was also present.  Minutes of the previous meetings were read and approved.
 
Clyde Killion gave a road report.  He also presented quotes for culverts and bands.  They were:
 
Judy’s Iron & Metal
50-15” x 24’ Arch Culvert @ $213.21
$10,660.50
25-17” x 13” re-rolled bands @ $22.88
$     572.00
Total:
$11,232.50
Welborn Sales, Inc.
50-17” x 24’ Arch Culvert
$10,500.00
25-17” x 13” Hugger bands @ $25.00
$     460.00
Total:
$11,018.00
 
Commissioners approved the purchase from Judy’s Iron & Metal, with the explanation that Judy’s is local and the difference in cost was under $200.00.
 
Lynn Smith informed commissioners that it is time to purchase a new AS400 computer for the County.  It costs $56,445.  She set aside money in the budget for this because we knew it was coming.  No action on this item.  She also informed commissioners that two personal computers need replaced this year.  Commissioners asked her to check the budget and report back next week.
 
She also presented a service agreement for the Real Vision Imaging (RVI) software for $3,995.00.  Terry Graham made a motion to sign the RVI service agreement.  Bill Brittain seconded the motion and all voted in favor.
 
Darrell Spencer and Jimmy Nichols spoke with commissioners about the pay scale in the correctional center.  They explained the workload of the correctional officer and how it increases with the number of inmates being housed.  Currently, officers who have been here over six months make the same as officers who have been here 20 years, except for longevity.  This is wearing on those officers who have many years seniority over other officers and they are worried that they may lose them.  They would like to institute a 5-tier pay/title scale.  As they are thinking it through, new employees would make the current correctional officer wage, after some time, they would be evaluated and could move up to corporal and receive a raise in pay.  After another period of time, they could be raised to sergeant, with a pay raise, then lieutenant, with an increase in pay, and finally captain, which would be paid the highest amount.  They don’t have the figures as to how many employees would be in each tier at this time, but they will compile that information and report back next week.
 
They also reported that the County needs to have an architect under contract before the grant application can be filed.  They did say that any contract we enter could later be voided if the grand does not come through.  Commissioners are waiting on a price from the architect before they will consider entering into a contract with one.  No action at this time.
 
Bill Brittain made a motion to go into executive session, for a period of ten minutes, under the land acquisition exception to the Kansas Open Meetings Act.  Gary Houston seconded the motion and all voted in favor.  Those present for the session were the commissioners and Cecelia Kramer.  The session began at 10:18 am and ended at 10:28 am with no action.
 
After routine business, the meeting adjourned at 11:40 am.
 
                                                                   THE BOARD OF COUNTY COMMISSIONERS
                                                                   OF BOURBON COUNTY, KANSAS
 
                                                                   (ss) Gary Houston, Chairman 
                                                                   (ss) Terry Graham, Commissioner       
                                                                   (ss) Bill Brittain, Commissioner
 
ATTEST:
(ss) Joanne Long, County Clerk

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September 25, 2006    Monday      9:00 am
 
The Bourbon County Commission met in open session with all commissioners and the county clerk present.
 
Earl Brown has recently asked the commissioners about the land across from the Hiattville Fire Station.  The grass is very high and hasn’t been kept up.  Commissioners remember that the community asked that the land be kept by the County because of community and fire station events but also said they would maintain it.  Commissioners will send a letter reminding them of what they agreed to do.
 
David Shadden asked commissioners about the Sanitarian position.  Commissioners said there are State codes to maintain through KDHE, County codes, working with realtors on new properties and the position may grow to include other duties.
 
Lynn Smith met with commissioners to ask for approval to order a new AS400.  We’re running at 90%+ capacity.  Commissioners approved the request.  Mrs. Smith also gave commissioners a copy of the fully executed RVI agreement from Monday.
 
Laura Hyer spoke with commissioners about her budget and upcoming emergency preparedness training and drills.  She also asked to replace Joanne Long as Public Information Officer (PIO) as she is also currently Finance Officer and the plan doesn’t allow for one person to hold multiple positions.  She said that Shane Walker would be a good PIO for emergency preparedness.  She clarified that whoever the PIO is isn’t necessarily the person in front of the camera, he’s just the person to coordinate with other PIO’s and prepares the statement to be released.  Commissioners approved the request.
 
Gene Parker, Garland, asked when brush would be cut in Garland.  Commissioners will contact Clyde Killion.  The commissioners are hesitant to cutting trees in a fence.
 
Marty Pearson gave a road report.
 
Sharon Elder spoke to commissioners about a “no refund” policy for  anything under $5.00 that offices collect in overpayment for services.  She said it is troublesome to have to send back change or a few dollars when a person or company has mis-figured what it owes.  Sometimes, it costs more to send the money back than the amount of money that’s being sent back as an overpayment.  She presented a sample resolution from what Anderson County, KS, currently uses.  After discussion, Terry Graham made a motion to adopt Resolution 21-06, setting the refund policy for County Offices to no refunds for overpayments less than $3.00.  Bill Brittain seconded the motion and all voted in favor.
 
Terry Graham briefly left the meeting to finish a witness statement in the Sheriff’s office.
 
Dan Ramsey spoke with commissioners about a low water bridge on 45th Street, between Juniper and Jayhawk.  He said that unless it’s built up with dirt, it is a waste to put any more gravel on it because it just washes away.  Commissioners will talk to Clyde Killion about it.
 
Commissioners received a letter from the Fort Scott Area Chamber of Commerce requesting approval to make the Fort Scott downtown area an historic district.  Commissioners would like more information before deciding on the matter.
 
Commissioners signed a letter of recommendation for Terri Johnson for the 6th Judicial Judge position to be vacated by Gerald Hart’s retirement.
 
Gary Houston and Bill Brittain left a t 11:07 am to view Limestone Road.  Meeting adjourned at 11:07 am.
 
                                                                         THE BOARD OF COUNTY COMMISSIONERS
                                                                         OF BOURBON COUNTY, KANSAS
 
                                                                          (ss) Gary Houston, Chairman 
                                                                          (ss) Terry Graham, Commissioner 
                                                                          (ss) Bill Brittain, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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September 29, 2006  Friday  9:00 am
 
The Bourbon County Commission met in open session with Terry Graham and Bill Brittain present.  Joanne Long was also present.  Minutes of a previous meeting were read and approved.
 
Bills and payroll for the period were reviewed and approved.
 
Marty Pearson spoke to commissioners about part-time employees in Public Works.  The summer mower positions are now over, but there’s an employee that could do other things for us.  Commissioners want to be sure we don’t go over budget, but since we’re down a man with injuries, they don’t mind keeping him on part-time as long as we have work for him.
 
The commissioners also discussed upcoming projects with Marty.
 
Ron Chaney, Phoenix Coal Company, informed commissioners that the State will be taking care of the public notice about their company moving equipment, so we don’t need to worry about that.
 
Jimmy Nichols met with commissioners to discuss wages for correctional officers and office staff.  What he presented, compared to current and budget wages, is as follows:
 
Employee
Current Hourly Wage
Proposed Hourly Wage
Budgeted for 2007
Jimmy Nichols
$10.47
$11.97
$11.02
Gene Parker
$10.28
$11.78
$10.89
Paul Bollinger
$ 9.97
$11.47
$10.78
Eula Crowder
$ 9.97
$11.47
$10.78
Cindy Post
$ 9.97
$10.72
$10.78
Amanda Lickteig
$ 9.21
$ 9.86
$ 9.90
Brad Rich
$ 9.21
$ 9.86
$ 9.90
Deb Parker
$ 9.21
$ 9.71
$ 9.90
Under one yr
$ 9.21
$ 9.21
$ 9.90
 
 
This proposal does not include Darrell Spencer, Director of Security or the Nurse.  Commissioners asked if they could wait until the first of the year to make any changes and Mr. Nichols said yes.  The commissioners will consider the request.  No action at this time.
 
Joanne Long distributed the KCAMP renewal questionnaire and a set of letters from the Linn County Commissioners regarding the SEK Multi-County Health Department.
 
Ms. Long also said there has been a request to amend Resolution 21-06, which sets the refund policy for County Offices.  The request is to set it at $5.00, which was the original request.  The commissioners approved it at $3.00 initially.  Bill Brittain made a motion to amend Resolution 21-06 to set the refund amount to any overpayments exceeding $5.00.  Terry Graham seconded and all voted in favor.  The resolution will be published once in the official County newspaper, the Fort Scott Tribune.
 
Susan Quick asked commissioners to pass a resolution to void two vehicle refund checks which are over two years old and haven’t been cashed.  We do this every year with payables checks that haven’t been cashed in over two years also.  Bill Brittain made a motion to adopt Resolution 22-06, canceling the two checks.  Gary Houston seconded the motion and all voted in favor.
 
Mrs. Quick also asked commissioners if there are any large expenditures coming up, as she needs to make some investments.  Commissioners advised Mrs. Quick of some road and bridge expenses.
 
She also asked about the status of the Bronson special assessment.  Othick’s had the lien on their report, so the commissioners asked Mrs. Quick to check with Dan Meara to see if he can prove that the City of Bronson was notified of the sale.  There should be return receipts from the certified mail.
 
Mrs. Quick also discussed the upcoming tax sale preparations.  Per the commissioners request, she sent letters to all Bourbon County attorneys and she has who are interested.  The County wants to have a contract this time so that all parties must hold to dates and prices.  The commissioners advised Mrs. Quick to consult with the County Attorney’s office on writing up a contract.
 
Joanne Long said she received an email from Pat Corrao indicating he wants his memorandum he gave to commissioners recorded in the minutes.  He also still has questions about procedures in the Emergency Preparedness Department.  Commissioners stated that presentations are not put in the minutes verbatim.  They said the memorandum is on file in the Clerk’s Office and is a public record if anyone wishes to see it.
 
Lynn Smith met with commissioners to say the new AS400 is on its way.  She also said that she receives a lot of calls from all over the country from companies wanting her to purchase their ribbons, paper, etc.  She asked if she is required to purchase from all these companies.  Commissioners said she is not and to use her judgment on purchases.
 
Sharon Elder met with commissioners about refund resolution.  Commissioners advised her that they increased it to $5.00.  Mrs. Elder thanked commissioners.
 
Lora Holdridge met with commissioners to ask when the Redfield Road will be fixed, as commissioners promised it would be done this year.  It is still going to be done this year and commissioners think it will be done next week.
 
Joanne Long asked commissioners to select a delegate and one alternate for the KWORCC annual meeting at the KAC Conference.  Gary Houston made a motion to appoint Terry Graham as delegate and Bill Brittain as alternate.  Bill Brittain seconded the motion and all voted in favor.
 
Charles Cress asked Gary Houston if he has spoken to the party regarding his road.  Gary hasn’t had the opportunity to speak with him yet.  Mr. Cress is disturbed that one person could entice the County to open his entrance like that.
 
Doylene Kennedy presented a permit for boring under a road which commissioners signed.
 
Bill Brittain made a motion to go into executive session, for a period of five minutes, under the land acquisition exception to the Kansas Open Meetings Act, to discuss the landfill contract.  Terry Graham seconded the motion and all voted in favor.  Those present for the session were the commissioners and Joanne Long.  The session began at 11:12 am and ended at 11:17 am with no action.  Bill Brittain will take the contract back to Don Stewart to have a change in the addendum.
 
Bill Brittain made a motion to go into executive session, for a period of three minutes, under the Confidential Data exception to the Kansas Open Meetings Act, to discuss economic development.  Gary Houston seconded the motion and all voted in favor.  Those present for the session were the commissioners and Joanne Long.  The session began at 11:27 am and ended at 11:30 am with no action.
 
Joanne Long read a letter from SBA requesting to purchase the land the communication tower is on.  Commissioners are interested in what they will offer us and asked the clerk to contact them about it.
 
After routine business, the meeting adjourned at 11:36 am.
 
                                                                            THE BOARD OF COUNTY COMMISSIONERS
                                                                             OF BOURBON COUNTY, KANSAS
 
                                                                             (ss) Gary Houston, Chairman 
                                                                             (ss) Terry Graham, Commissioner 
                                                                             (ss) Bill Brittain, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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