These are the minutes for April 2006, as approved by the Bourbon County Commission.

April 03, 2006 April 07, 2006
April 10, 2006 April 14, 2006
April 17, 2006 April 21, 2006
April 24, 2006 April 28, 2006

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April 3, 2006       Monday      9:00 am
 
The Bourbon County Commission met in open session with Terry Graham and Bill Brittain present.  Joanne Long was also present.  Minutes of the previous meeting were read and approved.
 
Curtis Shankel spoke with commissioners about the County cutting trees back on Indian Road and 185th Street.  Commissioners said that we do this periodically for driver safety and visibility.  Mr. Shenkel wants people to be sensitive to the lake area as it has a nice canopy. 
 
Duane Ledford met with commissioners at their request to discuss caretaker duties.  He said that during the summer he generally works 40 hours caretaking.  He said he generally works from 3:00 pm to dark Tuesday through Friday and several hours on Saturday and Sunday.  He said that Cedar Creek has not been much work; just transporting equipment back and forth is difficult.  Commissioners asked Mr. Ledford if he will be able to or has the desire to do the caretaking at both Elm Creek and Cedar Creek now that both are open for fishing and camping.  He said he can get to Cedar Creek twice a week if we have a way to wash out restrooms.  Commissioners considered attaching a power washer to the back of the truck.  However, he has to deliver fish feed which would fill the back of the truck.  Commissioners also discussed getting a small trailer to transport mowers and/or power washers.  The commissioners asked Clyde Killion to work up a price for those options.  They also asked Mr. Ledford for a written work schedule of his duties.
 
Mark Ward spoke with commissioners about a large pothole on the west side of Lake Road past beach area at the second hill.  The pavement has been eaten away and it drops off sharply.  Clyde will look at it today.
 
Clyde Killion gave a road report.  He will assist Duane in writing up lake caretaker job duties.
 
Mitzi Shead, reporter with the Fort Scott Tribune, was present.
 
Joe Johnson spoke to commissioners about Limestone Road east of Fort Scott.
 
Commissioners were asked if they would be continuing the Burn Ban.  After speaking with Delwin Mumbower and receiving several calls asking for it to be lifted, the commissioners did not renew it.  They do ask that anyone that burns use common sense, keep the fire chief aware of your intention to burn and to burn responsibly.
 
Don Russell presented a grant application for Ellis Park.  Joanne Long signed it.
 
Rebecca Crowder, Austin Peters Group, presented commissioners with the final report on the wage study.  As the commissioners requested, she has compiled information which would place Bourbon County wages in the 50th percentile of those entities surveyed.  It would require bringing 68 employees up to the minimum of a scale designed to the 50th percentile.  Commissioners thanked her.  The commissioners want to speak with employees and department heads about ways to save in our existing budgets in order to implement results.  Commissioners asked the clerk to share this information with department heads.
 
Sharon Elder met again with commissioners to discuss user fees for the web module.  She hasn’t been able to find any helpful information from other counties.  She is waiting to hear from Infinitec on whether we can track individual hits to the module.
 
After routine business, the meeting adjourned at 11:30 am.
 
                                                                          THE BOARD OF COUNTY COMMISSIONERS
                                                                          OF BOURBON COUNTY, KANSAS
 
                                                                          (ss) Terry Graham, Commissioner 
                                                                          (ss) Bill Brittain, Commissioner
ATTEST:
 
(ss) Joanne Long, County Clerk

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April 7, 2006       Friday        9:00 am
 
The Bourbon County Commission met in open session with Terry Graham and Bill Brittain present.  Joanne Long was also present.  Gary Houston arrived at 9:10 am after a meeting with a business.  Minutes of the previous meeting were read and approved.
 
Clyde Killion gave a road report.  Commissioners discussed possible rigs for Elm Creek Lake for a water tank and trailer.  He also mentioned that he looked at the road Mark Ward mentioned at the lake.  The culvert needs cleaned out and the road repaired.
 
Mr. Killion also presented a list of roads for the asphalt/chip and seal season that he feels need the most attention.  Commissioners will review the list and possibly make changes.
 
The mowing season is coming up quickly.  Commissioners authorized publication for 6 part-time personnel.
 
Laura Hyer spoke with commissioners about the storms last night.  No tornadoes developed in Bourbon County.
 
Ms. Hyer also updated commissioners on applying for tornado sirens in rural areas of Bourbon County.
 
There was discussion of the policy to sound sirens in Fort Scott when storms are in western part of county.  The current policy is that when the National Weather Service sounds a tornado warning for anywhere in Bourbon County, the entire county sounds alarms.  She said we may want to speak with the City and decide whether to change the policy.  Commissioners are concerned that sounding the alarm so frequently without storms in town will cause people to not heed warnings when they need to.
 
Doylene Kennedy spoke with commissioners about CFAP reports.  The grant now allows us to start charging administrative fees.  Commissioners authorized charging an administration fee for the time it takes her to complete the work. 
 
Mrs. Kennedy also presented Sales tax quarterly reports which were signed by Gary Houston. 
 
Doylene asked commissioners for an executive session to discuss communications.  Gary Houston made a motion to go into executive session for a period of five minutes under the security exception of the Kansas Open Meetings Act.  Terry Graham seconded the motion and all voted in favor.  Those present for the session were the commissioners, Clyde Killion, Doylene Kennedy and Joanne Long.  The session began at 9:47 am and ended at 9:52 am with no action.
 
Harold Coleman informed commissioners that Mercy Health Center donated an old ambulance to the Sheriff.  It will be used as a mobile command center for the County.
 
Charlie Cress met with commissioners.  He cleaned out old furniture from a creek and took it to the landfill.  The landfill was going to charge him to dispose of it.  He said that he informed the County of the dump site and this was not cleaned up by the County.  He feels he should not be charged for picking up litter.  He asked if dumpsters could be placed strategically throughout the County.  Mr. Killion added that Mr. Cress probably went on private property to retrieve the furniture.  The County does not go onto private property but we did pick up whatever was in the ditch.
 
Susan Quick informed commissioners that the LEPP Grant fund is the red approximately $3,000.  We pay wages out of it every month.  Grant moneys and inspection permit fees go into the fund.  The permit fees are only $10 and need to be raised.  No action.
 
Gene Parker met with commissioners about purchasing a restraint chair for inmates when they are combative or suicidal.  We’ve borrowed one from Linn County but have to return it.  He showed commissioners pictures and prices for two different chairs.  The one identical to the Linn County chair is $1,775 and is used in many correctional facilities.  The other chair is $1,300 and appears less stable and effective.  Both chairs are on wheels for easy transport away from other prisoners.  Having a chair like this will also cut down on medical bills from inmates banging their head into walls.  He recommends we get the one like Linn County has even though it is more expensive because it has better restraints.  Commissioners approved the request.
 
Harold Coleman spoke with commissioners about an incident that happened this week.  The janitor’s mower threw a rock through a sheriff vehicle window.  Commissioners authorized the repair to be paid out of the courthouse general fund.
 
Commissioners received a request from Don Russell at the City to waive landfill fees for a “Clean Sweep” program.  For four Saturdays, volunteers will pick up trash, not associated to a specific individual, around neighborhoods in Fort Scott.  They will take the trash to dumpster at City Public Works where that dumpster will go to the landfill.  Discussion but no action at this time.
 
Commissioners discussed Landfill fees.  Gary Houston relayed information from talking with Allen County.  They will probably not  come down on their gate fees.  That leaves the Arcadia landfill which has roads that need maintenance and the possibility of getting stuck in the mud.  Commissioners discussed the possibility of building a structure at our Transfer Station and installing a baler to limit trips.  No action.
 
David Neville presented quotes for two air conditioners and the cooling tower.  The cooling tower and one air conditioner are from the insurance claim on the roof and the other air conditioner was damaged from a belt break.  They were:
 
40-Ton Cooling Tower
DC Refrigeration
Delta Pioneer
$ 7,710.00
Gold Service
Marley
$ 9,875.00
B&L Sheet Metal
Marley
$10,595.00
Norris Heat & Air
Marley
$11,062.10
SEK Heat & Air
Marley
$11,936.00
Vinardi
Marley
$12,953.00
Air Service
Marley
$14,838.00
Cotter Heating & Air, Kapple Heating & Air, Van Patten Heating & Air, Stoughton’s, Williams, Pittsburg Refrigeration, Doc’s Heating & Air, Spencer’s Heating & Air, Pettibon Heating & Air and Fagan
No estimate
 
 
5-Ton Condensing Unit
B&L Sheet Metal
$1,681.00
Cotter
$1,850.00
Doc’s
$1,948.00
DC Refrigeration
$1,968.00
Pettibon
$2,100.00
Air Service
$2,172.00
Norris
$2,217.00
Vinardi
$2,291.00
Williams
$2,322.00
Spencer’s
$2,337.50
SEK Heat & Air
$2,375.00
Gold Service
$2,470.00
Kapple
$3,300.00
Stoughton’s, Van Patten Heating & Air, Fagan
No estimate
 
 
6-Ton RTU
Replace Evaporating Coil Only
DC Refrigeration
$1,865.00
B&L Sheet Metal
$2,235.00
Norris
$2,375.55
Pettibon
$2,400.00
Gold Service
$2,415.00
Vinardi
$2,471.00
Kapple
$2,500.00
Doc’s
$2,620.00
Cotter
$2,882.91
Air Service
$2,905.00
Williams
$2,940.00
Spencer’s
$3,050.00
Stoughton’s, Van Patten, Fagan
No estimate
Replace Entire Unit
DC Refrigeration
$3,780.00
Cotter
$4,130.00
B&L Sheet Metal
$4,385.00
SEK Heat & Air
$4,578.00
Norris
$4,637.44
Spencer’s
$5,200.00
Vinardi
$5,866.00
Doc’s
$5,937.00
Pettibon
$6,100.00
Kapple
$6,500.00
Air Service
$6,869.00
Williams
$6,984.00
Gold Service
$7,360.00
Stoughton’s, Van Patten, Fagan
No estimate
 
Bill Brittain made a motion to purchase the Cooling Tower from D.C. Refrigeration for $7,710, the 5-ton unit replacement from B&L Sheet Metal for $1,681 and to replace the evaporator coil on the 6-ton unit from DC Refrigeration for $1,865.  Gary Houston seconded and all voted in favor.
 
Joanne Long spoke with commissioners about Credit card receipts.  A few charges this month didn’t have corresponding receipts.  We need them for auditing purposes and to prove what is being purchased.  Commissioners asked the clerk to send letter around stating that from this day forward, if you don’t turn in the receipts, you will have to pay for the charge.
 
Joanne Long asked if we would be having a City/County luncheon in April.  Bill Brittain will ask the City if April 24, 2006, is convenient for them.
 
Sharon Elder spoke again with commissioners about web module fees.  Infinitec cannot track by users by transaction at this time.  Commissioners received a letter from Othick Abstract Company about the fees.  Commissioners want to know if they can charge a separate price for abstractors from everyone else since an abstract company will use it more frequently.  This is a question for Terri Johnson.  The commissioners agree there should be uniformity in the charges.
 
Mrs. Elder also presented the annual RVI agreement for $2,000, paid out of the Deeds Technology fund.  Gary signed the agreement with the approval of the Board.
 
After routine business, the meeting adjourned at 11:45 am.
 
                                                                                 THE BOARD OF COUNTY COMMISSIONERS
                                                                                 OF BOURBON COUNTY, KANSAS
 
                                                             (ss) Gary Houston, Chairman
                                                                                 (ss) Terry Graham, Commissioner 
                                                                                 (ss) Bill Brittain, Commissioner
 
ATTEST:
(ss) Joanne Long, County Clerk 

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April 10, 2006           Monday         9:00 am
 
The Bourbon County Commission met in open session with all commissioners present.  Joanne Long was also present.  Minutes of the previous meeting were read and corrected.
 
Susan Quick met with commissioners to discuss the roof spill clean-up.  Part of the claim was for equipment in her office.  The table and printers which were involved are okay to use now.  She wants the commissioners to make a gentleman’s agreement with her that when the check printer does need to be replaced, not all of the cost will come out of the Treasurer’s fund.  The commissioners agreed to the request.
 
Joanne Long informed commissioners of a meeting which has been scheduled for April 17, 2006, at 6:00 pm, at the Mapleton Community Building concerning wild hogs in the area.  Those who plan to attend are Representative Lynne Oharah, members of Kansas Department of Wildlife and Parks and the USDA.  Mike Wilson would like the commissioners to attend.
 
Clyde Killion gave a road report.  Commissioners discussed locking the fuel tanks around the county and setting up specific times for them to be filled.  This will prohibit any theft of fuel and verify that we’re receiving what we’re paying for.  No action at this time.
 
Duane Ledford called to advise commissioners to contact the duck blind owners before we burn off Elm Creek Lake so that they can remove any structures on their spot.
 
Terri Johnson spoke with commissioners about the web module fees.  Infinitec is trying to see if there can be two tiers on DMS like there is on the CAMA search.  Most people are only interested in limited information about deeds, but abstract companies want everything.  If we can separate the levels we can charge two different amounts.  She feels that if we can’t separate the tiers, we shouldn’t charge two different amounts for the same information.
 
Rhonda Fernandez and Jennifer Elliott, Preferred Health Systems of Kansas, met with commissioners to give a quarterly report on the County’s health insurance plan.  Based on 1st quarter information, things are looking good so far.  We have no claims over $10,000 to date.  The ladies reminded the commissioners that if anyone needs anything, don’t hesitate to call.  They are happy to work with employees on any problems.
 
Doylene Kennedy presented the CFAP quarterly report for Gary Houston to sign.  Mr. Houston signed the report.
 
Bill VanKirk, 6th Judicial District, Community Corrections, met with commissioners for a program update and to present a 3-year comprehensive plan for approval.  Mr. VanKirk gave a brief summary of new programs that have been implemented and reviewed the 3-year plan.  Gary Houston signed the plan with the approval of the Board.
 
Darrell Spencer, SEKRCC Director of Security, met with commissioners with further information on the prisoner pods.  Commissioners would like to maybe try one at first, since they are for a minimum of a three year lease.  Mr. Spencer will talk with the company to see if they can design one to our specifications for a price we can afford.
 
Ben Mitchell spoke briefly with commissioners about the Millcreek Watershed.
 
Gary Houston said that the County has agreed to assist with the “Clean Sweep” program to waive the dump charges for everything except what the County has to pay to dispose of trash.  The City will notify us of who will be driving the truck on those days.  We will weigh all loads when they come in and present a total bill of County charges to the City for reimbursement.
 
Bill Brittain left the meeting at 11:55 am.
 
Terry Graham made a motion to transfer $21,000 from the General Fund to the LEPP fund to cover wages.  Gary Houston seconded the motion and all voted in favor.
 
After routine business, the meeting adjourned at noon.
 
                                                                     THE BOARD OF COUNTY COMMISSIONERS
                                                                     OF BOURBON COUNTY, KANSAS
 
                                                                      (ss) Gary Houston, Chairman 
                                                                      (ss) Terry Graham, Commissioner 
                                                                      (ss) Bill Brittain, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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April 14, 2006           Friday  9:00 am
 
The Bourbon County Commission met in open session with all commissioners present.  Cecelia Kramer was also present.  Minutes of the previous meeting were read and approved.
 
Frank Shelton gave a sanitary update.
 
Clyde Killion gave a road report and presented quotes for culverts from Welborn Sales, Inc. and Judy’s Iron and Metal, Inc. as follows:
 
Welborn Sales, Inc.
25
15” Arched x 24’
$3,846.00
13
15” Bands Dimple
$   221.00
6
36” Arched x 24’
$2,937.60
3
36” Bands Dimple
$    89.70
FSC
$    52.00
Total:
$7,146.30
Judy’s Iron & Metal, Inc.
25
15” Arched x 24’
$4,901.00
13
15” Dimple Bands
$   176.80
6
36” Arched x 24’
$2,789.28
3
36” Dimple Bands
$   109.50
Total:
$7,976.58
 
Gary Houston made a motion to accept the quote from Welborn Sales, Inc.  Terry Graham seconded and both voted in favor.
 
Clyde Killion requested doubling the order since the price was so low.  Commissioners approved the request.
 
The Clerks office asked for clarification on some earlier minutes about camping at Cedar Creek Lake.  Commissioners said there are no electrical hook ups but people can stay and camp if they are self-sufficient.
 
Kendell Mason asked commissioners what to pay for a part-time correctional officer.  Commissioners want to get feed back from Darrell Spencer before making a decision.
 
Bills and payroll for the period were approved.
 
Lynn Smith met with commissioners to request to purchase block time for the computer and to purchase paper.  She is asking for 40 hours of block time, which is technical support on the computer, at $4,000.00.  The commissioners also approved the purchase of 40 cases of paper at $35.01 per case, at a total price of $1,400.40.
 
Bob Hartley and Ron Chaney of Phoenix Coal Company asked commissioners if they can raise the elevation of 260th Street and Deer Road south, for the length of the mine.  Commissioners approved the request.
 
Bill Brittain left the meeting at 9:50 am to attend a funeral.
 
Laura Hyer and Delwin Mumbower spoke with commissioners about repeaters for Homeland Security.  No action.
 
Kate Sweetser met with commissioners about a project to name a stretch of US 69 Hwy in Bourbon County for Gordon Parks.  She is working with Senator Jim Barone on it.  Commissioners will discuss this on Monday when all commissioners will be present.
 
Lee Davis presented quotes for chemicals as follows:
 
Vegetation Management Supply, Inc.
PastureGard
400 Gal x 2 ˝ @ $45.70
$18,280.00
Tordon 22K
  32 Gal x 1 @ $88.99
$  2,847.68