May 13, 2013 Monday 9:00 am
The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.
Randy Handly with the Bourbon County Review was also present.
Allen said that Holli Powers with Shafer, Kline & Warren, Inc. will meet with Marty and the Commissioners at 1:00 pm Friday.
Marty said they have been working on Grand Road as well as 55th. He also said they are planning to Blast at the quarry this week. Marty said they have been working on 235th & Tomahawk on the culverts in that area. Barbara talked to a Cindy Vietti about the road condition at Birch & 69 Hwy. Marty and the Commissioners discussed the road condition at 233rd & Jayhawk Road & Jayhawk East of Rocher Addition.
Marty said he is getting items ready for a Purple Wave auction, but the auction has not been scheduled yet.
Allen made a motion to hire Walt Reynolds as a temporary employee at $10.20/hour (based on his experience) to fill in for an employee that is on leave. Harold seconded the motion.
Valorie Leblanc told the Commissioners that the bill from Heartland Electric for the sewer district is now being paid by the City of Fort Scott.
The Commissioners talked with Lee Davis regarding noxious weeds. Allen asked that Lee create a list of landowners (along with the type of noxious weeds, and total acreage that has the noxious weeds on them) that are not maintaining the noxious weeds on their property. Lee Davis presented the commissioners with chemical quotes they were as follows… Red River = $9132.28, Van Diest = $8279.98 & CPS = $8313.98. Harold made a motion to accept the quote from Van Diest for $8279.98, Allen seconded the motion. Lee presented to the Commissioners an annual weed management plan from the State of Kansas that the Commissioners signed.
Harold made a motion to go into a 5 minute executive session for attorney client privilege with possible litigation (the session included the Commissioners and Terri Johnson), Barbara seconded the motion. No action was taken.
Allen made a motion to go into a 20 minute executive session for non-elected personnel to protect their privacy (the session included the Commissioners and Terri Johnson), Harold seconded the motion. No action was taken.
The Commissioners approved the 5/15/2013 County payroll amount of $79,822.62
The meeting adjourned at 11:54 am.
THE BOARD OF COMMISSIONERS
OF BOURBON COUNTY, KANSAS
(ss) Allen Warren, Chairman
(ss) Harold Coleman, Commissioner
(ss) Barbara Albright, Commissioner
ATTEST:
(ss)Kendell Mason, Bourbon County Clerk
May 10, 2013 Friday, 9:00 am
The Bourbon County Commissioners met in open session with all three commissioners and the County Clerk present.
Laurie Sisk with the Fort Scott Tribune and Randy Handly with the Bourbon County Review were also present.
Allen moved to go into a 15 minute executive session regarding non-elected personnel to protect their privacy, the session included the commissioners and Marty, Barbara seconded the motion. No action was taken.
The commissioners discussed 215th Street South of Indian Road; a resident had called on the condition of the roads in this area and the potholes. Marty said this was fixed yesterday, he said he will call the resident and let them know this has been fixed. Ann Gilmore talked to the commissioners regarding the road conditions in the area of 240th, Ann said she would appreciate if more work could be done to the roads in this area, Marty said he would go look at the roads in that area. Beth Nuss called about the road condition of 205th Street, Marty said he would go look at the roads in this area as well.
The weather has delayed the blasting at the George Quarry; they are going to try and blast next week.
The Commissioners have rescheduled the review of the applications for the Elm Creek Caretakers position to 9:30 on 5/31/2013 & they will open the fish food bids at 10:00 on 5/31/2013.
Allen moved to go into a 15 minute executive session for non-elected personnel to protect their privacy, the session included Shane, Terri Johnson, Tom Mcneil & the commissioners, Barbara seconded the motion. After the session Allen thanked Tom McNeil for his work that he has done while working with the County, including his work on the sewer district. Barbara made a motion to create a combined position by extending duties and rename the position as Bourbon County G.I.S. Technician & Environmental Service Technician (the employee will report to the G.I.S. department this employee will also help in the G.I.S. department). Harold seconded the motion. Allen told Shane to get the job posted in the Tribune.
Allen made a motion to go into executive session for 20 minutes regarding non-elected personnel to protect their privacy (the session included the Commissioners & Terri Johnson), Harold seconded the motion. No action was taken.
Harold made a motion to go into a 10 minute executive session for Attorney client privilege with possible litigation, Allen seconded the motion. No action was taken.
Allen made a motion to go into a 15 minute executive session to discuss potential real estate purchase (the session included Terri, Valorie & the commissioners), Barbara seconded the motion. No action was taken.
Terri Johnson gave the Commissioners a copy of Shafer, Kline & Warren, Inc contract that she revised, this contract is for professional services regarding complex permits. Allen moved to proceed with the revised agreement contract dated 5/9/2013 for a cost of $20,000 funded out of Road & Bridge, Barbara seconded & all were in favor.
Terri Coop talked to the Commissioners regarding the volunteer group that will be working in Bourbon County; Terri asked the Commissioners if they would consider waiving or reduce the fees for the landfill for the volunteer group’s projects, the Commissioners will discuss this further on Monday.
The meeting adjourned at 12:10 pm.
THE BOARD OF COMMISSIONERS
OF BOURBON COUNTY, KANSAS
(ss) Allen Warren, Chairman
(ss) Harold Coleman,Commissioner
(ss) Barbara Albright, Commissioner
ATTEST:
Kendell Mason, Bourbon County Clerk
May 6, 2013 Monday 9:00 am
The Bourbon County Commissioners met in open session with all three commissioners and the County Clerk present.
Randy Handly with the Bourbon County Review and Laurie Sisk a reporter with the Fort Scott Tribune were also present.
Marty and the Commissioners discussed the George Quarry, they said the driller has dug too deep & needs to fill the hole some before the blast. Marty reported that they are planning to move the crusher this week.
The Commissioners discussed the road conditions of 95th Street, 85th, 75th and 55th. The commissioners discussed Fred Savage who came to the commission meeting on Friday, the commissioners asked Marty to drive past Mr. Savage’s property to look at his entrances and then report back to the Commissioners on Friday on his suggestion of fixing the entrances. The Commissioners discussed doing more maintenance on roads that are traveled the most vs. the one’s that aren’t.
The Commissioners will review the application for the Elm Creek caretaker’s position on 5/20/2013 @ 9:30 am. They will open the bids for fish food on 5/20/2013 @ 10:00 am.
Barbara moved to go into a 10 minute executive session for non-elected personnel, (the session included Kendell & the Commissioners) Harold seconded. No action was taken.
Kenneth Peterson met with the Commissioners regarding a road closing petition. Allen moved to approve the road closing petition for Kelly Drive with resolution 13-13, Barbara seconded the motion.
Allen made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, (the session involved the 3 commissioners) Harold seconded the motion. No action was taken.
Allen made a motion for a 30 minute executive session for non-elected personnel to protect their privacy, (the session involved the 3 commissioners, Terri Johnson & Shane) Barbara seconded the motion. No action was taken.
Allen made a motion for a 15 minute executive session for non elected personnel to protect their privacy, (the session involved the 3 commissioners, Terri Johnson & Shane) Barbara seconded. No action was taken.
JD Handly from the Bourbon County Review discussed the billing from the Fort Scott Tribune.
The meeting adjourned at 12:40 pm.
THE BOARD OF COMMISSIONERS
OF BOURBON COUNTY, KANSAS
(ss) Allen Warren,Chairman
(ss) Harold Colmena, Commissioner
(ss) Barbara Albright, Commissioner
ATTEST:
(ss) Kendell Mason, Bourbon County Clerk
May 3, 2013 Friday 9:00 am
The Bourbon County Commissioners met in open session with all three commissioners and the County Clerk present.
Tammy Helm a reporter with the Fort Scott Tribune and Randy Handly a reporter with the Bourbon County Review were also present.
Neil Ostlie the administrator from Prescott Country View Nursing Home, asked the commissioners for a letter of support regarding applying for tax credits for non-profit facilities for capital improvements. Harold made a motion to sign the letter of support, Barbara seconded, and the commissioners signed the letter for him.
Marty reported that the big loader wasn’t working; however, the parts have been ordered and should be here next week. Marty reported that they hauled gravel on Ivory road. He said they had worked on 230th & Deer and on 195th & Tomahawk going north. He also said they had been working on Arrowhead.
Marty said the bucket truck is now fixed. He said they would be blasting next week at the George Quarry. The commissioners are reviewing the ad for the Elm Creek caretaker’s position and the ad for the fish food bid.
The commissioners discussed the landfill, the City of Fort Scott has been hauling dirt to the landfill to the C&D area; this dirt will be used for cover at the landfill. Allen said that after the expansion at the landfill there should be enough storage area for 10 years worth of dumping.
Marty and the commissioners will be attending a K.A.C. meeting at Wichita next week; no county business will be conducted.
Pete Petrowsky called the commissioners regarding a culvert on Locust road west of 205th.
Allen discussed filling Doylene Chapman’s position after she retires, the commissioners would like to have someone hired and starting for this job by June 24th, Barbara is going to review the job description for this position and work on the ad for this job opening.
Buford Stewart talked to the commissioners about the culverts on Tomahawk & 3 Highway; he said they are plugged and causing ruts in the road.
Bill Martin talked to the commissioners about a Criminal Justice seminar in Columbia, Missouri on May 22, 2013. This seminar will address jail expansions and the expenses associated with it. Bill said he was planning on attending this seminar and encouraged the commissioners to attend as well.
Lora Holdridge, the Register of Deeds, talked to the commissioners regarding improving the Courthouse. She feels that the County needs to start replacing not just repairing items on the courthouse. She discussed the windows in the vault in her office; she said the air seeps through the windows. Lora feels that there needs to be money budgeted for maintaining the courthouse. Lora also presented a sample form for employee evaluations.
David Neville presented bids to the commissioners regarding the SEK Multi Health building (to repair the damages from the recent hail storm) located behind the Courthouse. He had a bid from Daylong Construction for $5460.94 and a bid from Great Expectations Restorations, LLC for $7438.78. Allen made a motion to proceed with the repairs to the Health office using Daylong Construction, Barbara seconded.
Joe Savage a resident at 2570 Soldier road; talked to the commissioners regarding the road conditions. He said that the grader operator is leaving the position of the blade where it is cutting out driveways. He said it has been an ongoing problem.
Allen made a motion to go into a 30 minute executive session for non-elected personnel to protect their privacy, including Shane, Terri Johnson and the Commissioners. Harold seconded the motion. No action was taken.
Allen made a motion to go into a 20 minute executive session for non-elected personnel to protect their privacy, including Shane, Terri Johnson and the commissioners. Barbara seconded the motion. No action was taken.
Harold made a motion to go into a 10 minute executive session regarding legal advice, for Attorney client privilege with possible litigation, the session included the Commissioners and Terri Johnson; Allen seconded the motion. No action was taken.
Harold made a motion to go into a 10 minute executive session regarding courthouse security; the session included the Commissioners and Terri Johnson. Barbara seconded the motion. No action was taken.
The meeting adjourned at 12:45.
THE BOARD OF COMMISSIONERS
OF BOURBON COUNTY, KANSAS
(ss) Allen Warren, Chairman
(ss) Harold Coleman, Commissioner
ATTEST: (ss) Barbara Albright, Commissioner
(ss) Kendell Mason, Bourbon County Clerk
April 29, 2013 Monday 9:00 am
The Bourbon County Commissioners met in open session with all three commissioners and the County Clerk present.
Laurie Sisk a reporter with the Fort Scott Tribune and Randy Handly a reporter with the Bourbon County Review were also present.
Harold told Marty that he had received a phone call from the State regarding where the deceased animals are placed at the Landfill, the caller said it was very muddy there and asked if Marty could get some rock placed there.
Marty reported that the driller would be working at the George Quarry 2 more days.
Marty said they are patching this week on Jayhawk going towards Garland. He also said they are working on a culvert at approximately 120th & Jayhawk, and working on a bridge west on Hackberry at approximately 120th. Marty said they are trying to get the culvert replaced this week at 85th & 54 Hwy.
Harold told Marty about a phone call regarding Hidden Valley, Hidden Valley said they need a whistle at the West entrance, Marty said he had talked to them about this already, he said there was a whistle there and Hidden Valley had widened the drive and covered the whistle that was there. Marty said he would call Hidden Valley and discuss this with them. Harold also talked to Marty about a complaint he had heard regarding debris being left around the auction place just off of 54 Hwy. Harold said he would talk to the owners of the auction place to ask if they would clean up the debris from the auctions.
Harold told Marty that the road at Unique west of 245th needs some work.
Allen talked to Marty about the road condition of 55th just off of Hwy 54.
Allen talked about the recent hail storm and the effect it has had on the intake of debris that the landfill has had.
Barbara moved to go into a 10 minute executive session regarding non-elected personnel to protect their privacy, Allen seconded. Marty and the commissioners were present for the session. No action was taken.
The Commissioners opened the bids for the Noble Road bridge repair project. Frank Young an engineer from Agricultural Engineering Associates opened the bids; the bids were as follows…
Bridges Inc. from Newton, Kansas $163,500
J&J Contractors from Iola, Kansas $124,700
Rogers & Sons from Fort Scott, Kansas $73,000
Bright & Company from Girard, Kansas $69,500
After some discussion Harold made a motion to accept the bid from Rogers & Sons for $73,000, they did not have the lowest bid, however, they were less than 5% above the lowest bid, and the commissioners felt it is best to support the local businesses. Allen seconded the motion and all were in favor.
Frank Young talked about 2 bridges that need repaired, one is located at 260th & Indian and the other is located at 267th & Indian.
Frank Young reported that the cover soil to be used at Wades Aluminum is excellent soil
Holly from Shafer, Kline & Warren met with the commissioners regarding developing a contract for Bourbon County to be used with the Enbridge Pipeline that is going to be doing work in Bourbon County. This contract would cover 100% of repairs that Enbridge may have with the pipeline. Terri Johnson is going to look over the contract and notify the commissioners of any changes she feels needs to be made to the contract.
Terri Johnson presented to the commissioners a use permit to be used when someone rents a shelter at Elm Creek Lake. Barbara moved to adopt the event rental agreement to be used when someone rents Bourbon County property (effective 5/1/2013), Harold seconded and all were in favor.
Terri Coop met with the commissioners regarding the recent hail storm and the damage. She said she has been contacted from a faith based volunteer group that is wanting to help people that are less fortunate or uninsured that need help with clean up or repairs after the storm. Terri is going oversee the volunteer group. Any questions regarding this or any other storm damage questions can be addressed to Terri at 224-8165.
The meeting adjourned at 12:15 pm.
THE BOARD OF COMMISSIONERS
OF BOURBON COUNTY, KANSAS
(ss) Allen Warren, Chairman
(ss) Harold Coleman, Commissioner
(ss) Barbaara Albright, Commissioner
ATTEST:
(ss) Kendell Mason, Bourbon County Clerk
April 26, 2013 Friday 9:00 am
The Bourbon County Commissioners met in open session with all three commissioners and the County Clerk present.
Laurie Sisk a reporter with the Fort Scott Tribune and Randy Handly a reporter with the Bourbon County Review were also present.
Marty and the commissioners had attended a highway meeting Thursday April 25, 2013. They discussed how they felt the meeting went.
Dave Defenbbaugh talked to the commissioners regarding an area at 195th & Overbrook road, he said the ditches in this area are not allowing water to run properly, he also said there is a low water crossing between 7 Hwy & 195th where the gravel is washing away, he suggested putting more concrete in this area to keep the gravel from washing away.
Johnnie Walker asked the commissioners about the amount of space that the landfill has for debris, he wondered if with all of the construction work going on around the County if the landfill had enough space for the debris. Marty and the commissioners told him that with the way the landfill is now set up; they can expand and go another 10 feet higher in the area.
Marty presented a spreadsheet to the commissioners regarding the Bourbon County Federal Fund Exchange Program; this is a program through T-Works that can reimburse bridge repair expenses. Marty said there is approximately $300,000 available for Bourbon County in 2013.
Marty told the commissioners that the screen monitor went out on the track hoe; he said it will be approximately $3,200 to replace. He also said the tire came apart on the bridge truck and the rubber from the tire damaged the headlight/hood assembly. Marty said it will range from $1,200-$1,500 to replace, Kendell suggested he talk to KCAMP to see if the insurance will help cover the cost of this repair to the bridge truck.
Marty said the driller is at the George Quarry this week. Marty reported that at 267th & Osage there is a creek there and the bank there is sliding off of the road towards the creek, he has put up barricades there. Allen asked Marty if the road & bridge crew is taking photos when they place culvert and signs, Marty said they were.
Bobby R. Wisdom said his property at 2200 E. Charles has been torn up by a phone company, he claims they tore up his driveway and yard; he also said they company left tires in his yard. Marty said he would drive past this property, he also said they company was supposed to come back to clean up after their work.
Lora Holdridge talked to the commissioners regarding broken windows in her office, she asked what the time frame is to get these repaired, and Allen told her they didn’t have a date yet to get the repairs done.
Cathy Cooper from the 6th Judicial District Community Corrections (which includes Allen, Bourbon & Miami County) met with the Commissioner’s; she asked that the commissioner chairman sign an application allowing the Judicial District Community Corrections to apply for D.O.C. grants. Harold made a motion to allow the chairman to sign the application for grants, Barbara seconded. Allen signed the application. Barbara moved that Harold Coleman, Angel Wilson & Clayton Tatro from Bourbon County represent the advisory board for the 6th Judicial District Community Corrections, Allen seconded.
Judy Wallis met with the commissioners regarding a piece of property in Marco Estates, she said there has been another split on a piece of property - this is the 3rd split for a piece of property, this piece of property would be landlocked.
Allen moved to go into a 30 minute executive session regarding non-elected personnel (including Shane and the Commissioners) to protect their privacy, Barbara seconded the motion. No action was taken.
Terri Johnson & David Neville met with the commissioners regarding the KCAMP insurance policy. The commissioners told David to proceed with getting the windows in the courthouse fixed.
Barbara made a motion to go into a 20 minute executive session regarding preliminary negotiation of potential real estate accusation (including the commissioners, David, Terri Johnson and Valorie Leblanc). Harold seconded the motion. After the meeting Allen made a motion authorize Terri Johnson and Valorie Leblanc to enter into negotiations regarding purchasing real estate. Barbara seconded the motion.
The meeting adjourned at 12:28 pm.
THE BOARD OF COMMISSIONERS
OF BOURBON COUNTY, KANSAS
(ss) Allen Warren, Chairman
(ss) Harold Coleman, Commissioner
(ss) Barbara Albright, Commissioner
ATTEST:
(ss) Kendell Mason, Bourbon County Clerk
April 22, 2013 Monday 9:00 am
The Bourbon County commissioners met in open session with all three commissioners and the county clerk present.
Laurie Sisk a reporter with the Fort Scott Tribune and Randy Handly a reporter with the Bourbon County Review were also present.
Marty reported there was a problem with the belt on the crusher. He also reported that the driller was scheduled to be at the George Quarry this week. He said there were a few washouts around the County that they are working on. He also said they have also been working on clearing debris from underneath a few bridges in the county. He is hoping to get a culvert in at 85th & 54 Hwy this week.
Marty is working on compiling a list of prices for asphalt. Allen is creating an asphalt price list for selling asphalt to the cities in Bourbon County.
Marty and the commissioners discussed Shafer, Kline & Warren, Inc. they decided to ask Holly (from SKW) to come back to a commission meeting to continue discussing signing a contract with them.
Marty and the commissioners looked at quotes for a trailer to haul the track loader. Allen moved to authorize Marty to purchase a trailer from Sutter Trailer Sales in Carthage for $4,000. Harold seconded.
Marty and the commissioners discussed a dust control program for Bourbon County, they discussed Anderson Counties contract as an example. The commissioners want to talk to Allen and Anderson County regarding their dust control program. Bourbon County is still discussing implementing a dust control program, no decision has been made.
The Bourbon County Landfill will be open until 4:00 on Saturdays until further notice.
Bill Martin came to the commission meeting to report another damaged vehicle in the sheriff’s department.
Darrell Howard a resident at 2023 Eagle Road said there are potholes by his house that need addressed. He claims that the road has only been drug 2X in the last 3 months. Marty said he would talk to the grader operator that works in that area.
Susan Quick talked to the commissioners regarding Dan Meara. She said that there was a piece of property that supposedly should be removed from the tax sale; however she hasn’t received anything from Dan Meara to remove this property. She also stated that the paperwork that Dan Meara is sending to the tax sale property owners doesn’t necessarily have the total amount of taxes due to those property owners. Susan said she has also received a request from the Garland Fire Department, Allen suggested she talk to Terri Johnson regarding this request.
The commissioners suspended the meeting at 10:45 am, and resumed the meeting once they arrived at Elm Creek; they also met at the Noble Bridge at 1:00.
THE BOARD OF COMMISSIONERS
OF BOURBON COUNTY, KANSAS
(ss) Allen Warren, Chairman
(ss) Harold Coleman, Commissioner
(ss) Barbara Albright, Commissioner
ATTEST:
(ss) Kendell Mason, Bourbon County Clerk
April 19, 2013 Friday 9:00 am
The Bourbon County commission met in open session with all three commissioners and the county clerk present.
Laurie Sisk with the Fort Scott Tribune and Jeania Embry a reporter with the Bourbon County Review were also present.
There were members of the Pawnee 4-H club that also attended the meeting. The 4H members are in the citizenship and leadership clubs for 4H.
Marty announced that they would be drilling next week at the George Quarry and plan to get approximately 40,000 ton of rock. He also said there was a gate and a post damaged at the George Quarry.
Marty said the belt on the crusher had broken, but he thought it would be fixed today. Marty gave the commissioners examples of dust control contracts that could be used for Bourbon County, the commissioners will look at these contracts and discuss this again on April 22nd, 2013.
Marty gave flag road markers to the commissioners, the commissioners asked for flags so that if the commissioners see a problem area in the county they can put a flag there. If they place a flag in an area they will notify Marty where it is and what the problem is so that he can address it.
The commissioners cancelled going to Elm Creek today; however they are going to go on Monday @ 10:30 am. They are also going to go to the Noble Road Bridge on April 22nd @ 1:00 for a pre bid meeting. No other county business will be discussed at those sites.
Allen presented to the other commissioners a sample of road permits from Holly Powers; all of the commissioners will review these permits and discuss them again on Monday, April 22nd, 2013.
Marty and the commissioners will be attending a meeting for commissioners and highway officials Thursday, April 25th, 2013 in Chanute. No other county business will be discussed.
Doylene Chapman told he commissioners she had received a check from the State of Kansas, this money is to be used for fish food at Elm Creek. She also announced to the commissioners that she would be retiring; she said her last day with the county will be July 23rd, 2013.
Rondi Anderson (phone number (620)249-7574), a member from the Kansas Native Plant Society met with the commissioners about Elm Creek. She talked about the wildflowers at Elm Creek. She wanted to know what the plans for Elm Creek are and discussed the possibilities that are there. She would like to eventually do wildflower tours there. Allen suggested that Mrs. Anderson create a citizens group for Elm Creek. She said she would check into grants that may be available as well as create a citizens group to get people involved at Elm Creek.
Jim Harris met with the commissioners, he said that Berry Tractor has 2 Bomag 364 Stabilizers they will be renting out, and they want to rent them for $12,000 (for gravel roads) and $14,000 (for hard surface roads) per month. Allen said he would like to see the county put together a plan to see if it is feasible for the county to rent these.
David Neville presented estimates to the commissioners regarding the recent storm damage. The damages so far are estimated at approximately $49,700 that does not include damages to the roof of the courthouse and the jail. Allen asked that Terri Johnson look at the insurance policy, she will look at the policy and get back to the commissioners on Friday April 26th. After that point the commissioners will decide what to start having repaired.
Terri Johnson talked briefly about Senate Bill 20-52 regarding conceal carry laws.
The commissioners discussed the Fort Scott Tribune and The Bourbon County review, and the possibility of using each paper for different periods of time. No decision was made regarding the newspapers.
Travis Needham talked to the commissioners about the damages in town from the recent hail storm.
The meeting adjourned at 11:58 am.
THE BOARD OF COMMISSIONERS
OF BOURBON COUNTY, KANSAS
(ss) Allen Warren, Chairman
(ss) Harold Coleman, Commissioner
(ss) Barbara Albright, Commissioner
ATTEST:
(ss) Kendell Mason, Bourbon County Clerk
April 15, 2013 Monday 9:00 am
The Bourbon County Commissioners met in open session with all three commissioners and the county clerk present.
Tammy Helm a reporter with the Fort Scott Tribune was present & Adam Holt from the Bourbon County arrived at 9:25.
Allen presented pictures of the Beth Quarry and of the Landfill. The landfill had extended hours on Saturday and was open on Sunday. The landfill will be open until 4:00 on Saturday April 20th.
Marty will be checking on Elm Creek Lake and the caretaker’s house there.
The commissioners discussed the condition of the county roads. There will be training Friday for the maintenance of the gravel roads. There will also be mining safety training on Thursday April 19th.
Marty reported that they are preparing for blasting to be done at the Beth quarry. He also said he checked on the culvert at 1065 & 230th he cleaned the culvert and the water can now flow through it.
A resident asked Marty about dust control around 255th & Unique, Marty will get prices to possibly have a dust control program that residents requesting dust control would pay for.
The commissioners opened the Elm Creek Hay bid; Dwayne Neil was the only one that turned a bid in, his bid was $1559. Harold made a motion to accept Dwayne Neil’s hay bid for $1559, the hay has to be removed by August 1, 2013. Allen seconded the motion.
The commissioners will tour Elm Creek Lake on Friday April 19th at 11:00 am; no county business decisions will be made.
Allen made a motion to advertise an opening for a job vacancy of the position of shop mechanic/welder mechanic. Barbara seconded the motion.
Lee Davis presented chemical quotes CPS bid $27,729.50, Red River bid $29,012.60 & Van Diest bid $28,549.90. Harold made a motion to accept the bid from CPS for $27,729.50, Barbara seconded the motion.
J.D. Handly and Katie Hueston from the Bourbon County Review met with the commissioners. Mr. Handly said he had heard that the Fort Scott Tribune had offered to publish the legals for Bourbon County for free for the remainder of 2013, and asked if the County had accepted this offer, Allen said they hadn’t made a decision yet. Mr. Handly said he was disappointed that it has come down to the all mighty dollar. Mr. Handly asked that the commissioners focus on the morals and principals of the matter. Mr. Handly said if the commissioners decide on the Fort Scott Tribune, the county would be supporting the Fort Scott Tribunes’ unethical practices & that the Tribune is not locally owned. Mr. Handly says if brings him great satisfaction to have saved the county so much money. He said because of statute 28-1-37D, rates can not be raised more than 15% and if the rate is $0, the rate would always be $0.
Harold made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy (with the 3 commissioners present), Allen seconded the motion, no action was taken.
Terri Johnson reported that she had spoken to Tom Job with KCAMP regarding liability issues at Elm Creek Lake.
Allen asked for a 10 minute executive session for attorney client privilege legal advice, he asked that Terri Johnson and the commissioners be present. Harold seconded the motion no action was taken.
The meeting adjourned at 11:49 AM.
THE BOARD OF COMMISSIONERS
OF BOURBON COUNTY, KANSAS
(ss) Allen Warren, Chairman
(ss) Harold Coleman, Commissioner
(ss) Barbara Albright, Commissioner
ATTEST:
(ss) Kendell Mason, Bourbon County Clerk
April 12, 2013 Friday 9:00 am
The Bourbon County Commissioners met in open session with all three commissioners and the county clerk present.
Laurie Sisk a reporter with the Fort Scott Tribune was also present.
Allen talked about the recent storm damage around town, the commissioners decided to keep the landfill open extended hours this weekend. The landfill will be open until 4:00 pm Saturday April 13th and will be open from 12:00 pm- 4:00 pm on Sunday April 14th.
Marty presented a bid from The Railroad Yard, Inc. (one bid was for $16,450 and one was for $19,990.) for the railroad tank cars to be used as culverts on Yellowstone. The commissioners will continue to discuss this later on.
Marty presented bids for the bridge inspections for 2013, he had two bids. Allen made a motion to sign a contract with Schwab Eaton for a bid not to exceed $6,375 for 2013. Harold seconded the motion.
Marty reported to the commissioners that George Kruse a Road & Bridge employee has retired.
Marty talked about the fish food needed for 2013 for Elm Creek and Cedar Creek, they will be taking bids for this.
Allen read a letter from Running Foxes regarding the George Quarry, they are finishing up drilling there and are moving their equipment, therefore the County can return to blasting there. Marty said they are currently blasting at the Beth Quarry.
Tom Peery talked to the commissioners regarding Gunn Park Addition, he said there are potholes that need filled there. He also said there is a hole on 18th Street where a survey marker is located.
Marty and the commissioners went over a list of projects around the county that residents have turned in.
The commissioners and Marty will be attending a District 4 meeting April 25th in Chanute, no county business will be discussed, this meeting is for the road foremen, commissioners & directors.
Holly Powers from Shafer, Kline & Warren, Inc. (SKW) met with the commissioners regarding the Enbridge Pipeline Company which wants to come through Bourbon County. A few examples of the contracts they can create are as follows… SKW will create a set of standards to be used for the roads and utilities, the public right of way for the pipeline company, they develop permits, and permit fee schedules, they have regulations for dust control and equipment on the roads, develop insurance requirements. SKW provides industry standards; they have contracts specifying that if traffic increases due to the pipeline installation and there are damages to the road, the pipeline would be responsible for repairs to the road. The contract that SKW creates can be used for other companies as well as the pipeline company. SKW charges for Bourbon County would be a flat fee of $20,000. If Bourbon County would sign an agreement with SKW, once the contract is signed it would take SKW approximately 4 weeks to get a policy created for Bourbon County. The commissioners will discuss.
Robert Davis a resident at 1065th & 230th, asked if the county could open the culverts there, he said the culverts are plugged and the water can not run properly there. He also talked about a few of his inventions he is working on.
David Neville met with the commissioners, he presented a list of damages to windows, HVAC units, Roofs, siding and cooling towers.
Floyd Jernigan, Jr. a representative from The Fort Scott Tribune met with the commissioners. He mentioned that the Tribune has been in business for 129 years, that it is locally managed, he said the Tribune tries to buy supplies locally when they are available. He said he knew the county was facing some tough financial challenges. He proposed if the County were to stay with the Fort Scott Tribune the Tribune would publish all of the legal publications for Bourbon County for free for the rest of 2013. He said that in 2014 the rate for legal publications for the county would be $3.00 a column inch (with a font size of 8). He said the paper sells an average of 2,200 copies a day. The commissioners thanked him for his offer & told him they would make a decision on Monday.
The meeting adjourned at 11:58 am.
THE BOARD OF COMMISSIONERS
OF BOURBON COUNTY, KANSAS
(ss) Allen Warren, Chairman
(ss) Harold Coleman, Commissioner
(ss) Barbara Albright, Commissioner
ATTEST:
(ss) Kendell Mason, Bourbon County Clerk
April 8, 2013 Monday 9:00 am
The Bourbon County commissioners met in open session with all three commissioners and the county clerk present.
Laurie Sisk a reporter with the Fort Scott Tribune was present.
Marty reported that there were some washouts in the county due to the storm that hit Bourbon County Sunday. The county had rain, hail
Marty said he would be having a meeting this week regarding the bridge North of Fulton on Yellowstone Rd, where there has been discussion of using railroad cars as culverts.
Marty said they would be blasting this week at the Beth Quarry which is located near Hammond, they plan to get approximately 25,000 ton of rock from the blast.
Allen talked to Marty about writing a job description for the Elm Creek caretakers and for the assistant quarry supervisor. Allen discussed the Enbridge pipeline and the cost that could be associated with that for Bourbon County.
Bill Martin reported damage to sheriff’s vehicles from the Sunday storm.
Allen thanked Wal-Mart for helping the County with supplies last night after the storm.
The commissioners did the canvass to finalize the election results of the 2013 City/School election. The write in winners were as follows… Misty Adams won by write in for Fulton Mayor, Mike Hueston won by write in for Mapleton Mayor, Samuel Shadden, Amanda Snyder, & Misty Adams (Misty will have to chose between Mayor and Council) won by write ins for Fulton City Council, there were two positions open for Mapleton City Council & Sharon Robinson won one of those positions by write ins.
Judy Wallis presented the preliminary values; she reported that ag use values had gone up state wide.
Tom Mcneil reported damage to the emergency management vehicle from the storm Sunday. Tom Mcneil also turned in his resignation to the County effective 5/31/2013.
David Neville talked to the commissioners about the storm damage to the courthouse, health office & storage building, he reported window, air conditioners, cooling towers & siding damage (he said there may be roof damage as well). The commissioners thanked David and Emmett for the work that they have done due to the storm damage.
Terri Coop, Paul Ballou & Shane Walker discussed the storm damage around the County from the hail storm Sunday. Terri asked that any residents in Bourbon County that had any storm damage write a brief damage report and turn into her (by email or turned into her office), she also reminded residents to take before and after photos of damage. She said the damage reports will have to be turned into the State before she knows if there will be any assistance from FEMA.
Harold made a motion to accept Resolution 12-13 for a disaster declaration for state and local disaster emergency proclamation effective for 14 days, Allen seconded and all were in favor.
Allen asked for a 5 minute executive session for non-elected personnel, Barbara seconded, and all were in favor. After the executive session Allen made a motion to name Shane Walker as deputy emergency manager effective 4/9/2013-12/31/2013 for a pay of $3,000 prorated annually, Harold seconded.
Susan presented the commissioners the total number of mailings the treasurer had in 2010, 2011 & 2012.
The meeting adjourned at 12:24 pm.
THE BOARD OF COMMISSIONERS
OF BOURBON COUNTY, KANSAS
(ss) Allen Warren, Chairman
(ss) Harold Coleman, Commissioner
(ss) Barbara Albright, Commissioner
ATTEST:
(ss) Kendell Mason, County Clerk
April 5, 2013 Friday 9:00 am
The Bourbon County commissioners met in open session with all three commissioners and the county clerk present.
Randy Handly with the Bourbon County Review and Laurie Sisk with the Fort Scott Tribune were also present.
Marty reported that he had spoken to Dave Creek with Buckley Powder; he said that they are scheduled to finish drilling today, and the blasting crew will be there next Tuesday or Wednesday. Marty said Mark Wade will help build a fence at the Blake Quarry; however, it is currently too wet. Marty said he will use 6” gas line pipe with a cap to use as the corner posts.
Marty said he had spoken with Phoenix Coal Co.; the coal company wants to get some rock on Deer Road. Barbara presented pictures of Deer Road and of culverts there. The commissioners also discussed an intersection there with a steep hill. Barbara also discussed an area at approximately 240th & Arrowhead where the water has washed out the road; Marty said he would look at that area.
Allen moved to have Marty have the backhoe trailer axle replaced for $2334.33, Harold seconded and all were in favor.
Marty has talked to Kenny Clark about drainage problems between Deer & Cavalry on 210th.
Kendell thanked Marty for allowing his employees to help deliver and pick up election equipment this week.
Barbara is planning on talking with Shaver, Kline & Warren regarding them possibly developing the permits for road cuts regarding the Enbridge Pipeline Company.
Allen reported that he had attended the CERT team meeting; he said that he appreciated the work the CERT team is doing.
Allen asked Marty to work on a job description for the assistant quarry supervisor and for the Elm Creek Caretakers position.
Marty said he is going to have a meeting next week regarding using railroad cars on Yellowstone.
Darrel Zimmerman with Running Foxes presented a road permit and the fee to bore the road just south of 135th and Zinc road. Allen made a motion to sign this permit, Harold seconded and all were in favor. Darrel reported that they had an equipment failure at the Blake Quarry, so they are unsure of how much longer they will be at the Blake Quarry.
Annette Bohlken met with the commissioners regarding their property on the East end of Birch Road, it is a dead end road, the Bohlkens are wanting to put a gate up on the road by their property, the Bohlkens own both sides of the road, however, the railroad tracks run through this property. Marty talked with the railroad and the railroad was in agreement to close the road as long as they can put a lock on the gate that the railroad has access too. Barbara moved to close the dead end portion of the road by the Bohlken’s driveway at 260th and Birch road, Harold seconded the motion, and all were in favor.
Terri Johnson reported that she talked with a representative from the Garland Fire District Board; Terri confirmed that there is fire protection coverage in Garland if It is needed.
Allen moved to go into a 10 minute executive session for attorney client privilege with possible litigation, he asked that Marty, Terri and the commissioners be present, Harold seconded. No action was taken.
J. D. Handly and Katie Hueston from the Bourbon County Review met with the commissioners, he said he had offered to be a mediator for the Garland Fire Department, he reported that he had sent 14 letters and only received 1 reply to be a mediator. Mr. Handly met with the commissioners regarding the legal newspaper for Bourbon County. He read KSA 64-101, regarding the legal requirements for being a legal newspaper. Mr. Handly said he was not at the meeting to defame or discredit the Fort Scott Tribune. Mr. Handly said the last time the Fort Scott Tribune had competition was in 1942, he feels that the Fort Scott Tribune has completely taken advantage of Bourbon County, he discussed the placement and price of the legal publications in the Tribune, he said the county had spent over $34,000 in 2012 with the Fort Scott Tribune. Mr. Handly said the rates for legal publication is $6.25 a column inch. He asked that Bourbon County choose the Bourbon County Review as their legal newspaper. He said if the county selected the Review as their legal paper, the Review would publish legal’s on the website for free, and they would not charge the county for publication of job openings and advertisements printed in the paper as well as provide a free subscription for the county. He said the Bourbon County Review is locally owned and operated, and it is printed in Kansas and published in Bourbon County, he said there is no font size minimum for the Review. Mr. Handly doesn’t feel the Tribune has provided good service to the County, he says the Tribune has cost the County money. Lois Mcmillian with the Fort Scott Tribune said they use a font size of 8; there was discussion over past publications and the font size that was used for publications. She said the Tribune has been in business since 1884 and that they provide service, investment, convenience & flexibility, they publish 5 days a week and charge the county $6.25 a column inch. Both the Bourbon County Review and the Fort Scott Tribune thanked the commissioners for their time.
Allen moved to go into a 5 minute executive session regarding non-elected personnel to protect their privacy; he asked that Kendell, Lora Holdridge, Terri Johnson and the commissioners be present. Harold seconded the motion. No action was taken.
Allen moved to pass resolution 10-13 for 2 Freightliner dump trucks with financing through UMB the dump trucks are $140,931 each, Harold seconded the motion and all approved.
Barbara asked if there were any updates regarding the Clerk’s office; Terri Johnson said the KBI is still investigating this case.
Barbara talked with Kendell regarding an email she had from someone regarding the election that took place this week.
Barbara reported she had looked at the property in Garland that could be donated to the County; Barbara didn’t feel there would be any reason for the county to take this property.
The meeting adjourned at 12:35 pm.
THE BOARD OF COMMISISONERS
OF BOURBON COUNTY, KANSAS
(ss) Allen Warren, Chairman
(ss) Harold Coleman, Commissioner
(ss) Barbara Albright, Commissioner
ATTEST:
(ss) Kendell Mason, Bourbon County Clerk
April 1, 2013 Monday 9:00 am
The Bourbon County commissioners met in open session with all three commissioners present. The deputy county clerk was also present.
Colette Davis a reporter with the Bourbon County Review and Tammy with the Fort Scott Tribune were also present.
Marty reported that the county had received anywhere from 2”-5” of rain over the weekend. He reported that there was water over the road from the Osage river. Marty said he had driven Cavalry road, he said that at 210th there were a lot of washouts due to the rain, he said they will be bringing gravel in to fix those areas. Marty also reported on some culverts 1 mile south of Bronson, they are not letting the water run correctly, Marty said they may need to put some gates up to prevent someone from pulling into high water.
Earl Brown came to the commissioners meeting and wanted to know the name and phone number of the Emergency Management person. There was concern over a pump not working correctly at 95th and Grand, Marty talked with Running Foxes about this and they were to send someone there.
Barbara said Terri Coop (the Emergency Management person) needs to be added to the website. The commissioners talked about Indian and 209th regarding potholes. Lavetta Simmons thanked the Road & Bridge department for fixing the potholes.
Marty spoke with Lane Cutler about a ditch west of 200th, he said the ditch is full and needs dirt removed out of the ditch. The ditching schedule is by month per Barbara and Barbara wanted to know where they were on that schedule. East of John Findley’s shop a concrete culvert needs repairs to let the water run. The rubber tire excavator is set for small projects and can do a better job with small areas, for larger jobs the grader would be best. It was reported that the drill should be in at the Beth quarry this week to blast 25,000 ton. Allen said the county needs to contact Shaver, Klein and Warren for advice as an engineering firm for where the pipeline is going across N.E. Bourbon County. Marty said he is getting prices to repair the back axle and brakes on the trailer that hauls the backhoe.
Allen reported he had attended a Riverfront Authority meeting, he said they have a grant & are looking to us to supply gravel for their walking trail & possibly a grader, they also want the county to supply the asphalt for about 1 mile, the Riverfront Authority will need to pay for the materials & the county will work with the city sharing responsibilities.
Allen reported that Dennis Quick said the grader is turning around in his driveway. Allen asked Marty for a list of scheduled payment dates on equipment. Allen also said there needs to be a fence at the Blake quarry to stop people from driving around. Allen said that some grading needs to be done Elm Creek Lake, also there was discussion of the job description for the Elm Creek Lake caretakers position. There was talk about the grader operators driving the county roads to see any standing water.
Sam Mason talked with the commissioners about the SEKRCC, he said there are now more women being held there, and the original study that was done years ago is not feasible now, he suggested talking with the City about land (possibly in the industrial park), he said now is the time & the bond money is cheap, he thought the tax payers would be better off, he thought a new jail should have at least 100 cells.
Harold made a motion for a 30 minute executive session for attorney client privileges with possible litigation, Barbara seconded, and no action was taken.
Once again, Harold made a motion for a 30 minute executive session for attorney client privileges with possible litigation, Barbara seconded, and no action was taken.
Delwin called Chief Ballou and said the township board at Garland locked the fire station, the locks have been changed and at this point they are not sure what can be done, Allen said the counties hands are tied. Drywood Township said they are establishing a grievance board consisting of Kent Shoemaker, Kevin Howard & Connie May. It was questioned whether or not Scott Township had the power to give up their power to Drywood Township. Delwin Mumbower asked since the bank account is closed how can they pay their bills & how can they protect their people with the fire station locked. Can Garland petition to go into fire district #3, Delwin recommend that the county approves a budget for the Garland fire department. It was suggested to Laura Krom that she go to Kansas Department of Emergency Management for further help. It was also suggested that they contact Linn County for suggestions on solving some of the problems they are experiencing. Allen asked that Terri Coop notify the Sheriff about the situation there. Delwin was advised to call Darryl Bloomfield regarding that facility being locked down, Darryl said the Garland Station is locked at this time, he said the board did this and he had nothing to do with it. Darryl said Scott Township will be notified to take the calls for the Garland fire department. Delwin called Kevin Howard and Kevin said that termination letters have been sent to the Krom’s and that the station should reopen later in the week. At this time Garland residents do not have any fire protection coverage. Delwin contacted Scott Township to advise them to be on standby in case there is a fire. Kevin Howard was then called on a speaker phone; he said a governing board was taking control over personnel, banking, and equipment. Kevin said all services are covered.
The commissioners meeting was suspended at 12:40 and resumed at 1:45. There was then a conference call with Melissa at KAC asking if the county commissioners have any legal liability, the answer was no. There is a moral issue, but legally there is nothing the county can do.
The meeting adjourned at 2:18 pm.
THE BOARD OF COMMISSIONERS OF
BOURBON COUNTY, KANSAS
(ss) Allen Warren, Chairman
(ss) Harold Coleman, Commissioner
(ss) Barbara Albright, Commissioner
ATTEST:
(ss) Kendell Mason, Bourbon County Clerk
March 29, 2013 Friday 9:00 am
The Bourbon County Commissioners met in open session with all three commissioners and the county clerk present.
Laurie Sisk with the Fort Scott Tribune and Colette Davis a reporter with the Bourbon County Review were also present.
Virginia Durbin met with the commissioners regarding the Fulton Community Center. She said there is only $407.66 in the account for Fulton Community Center, and the average monthly expenses for the Fulton Community Center are approximately $500. She asked if the County could help them with any money. Barbara told Virginia about Seekan RC&D and gave her their phone number. Barbara said that Seekan RC&D may be able to help with repairs to the roof. The commissioners told Virginia they would get back to her if there was anything they could help with.
Kendell asked Marty if he had any employees and a county vehicle that could help deliver and pick up voting equipment for the April 2013 election. Marty said he would get someone to help.
Rudy Simpson talked with Marty and the commissioners about the roads around 210th and Calvary road. He said the roads need some repairs.
Marty reported that the plows had arrived for the trucks. Marty reported they had repaired mailboxes this week as well as patching on 240th and Jayhawk, they had also been working on 240th and Limestone.
There was discussion about the George quarry regarding Running Foxes having a lease on the same land as the county. Allen suggested that the Road & Bridge department go back to blasting at the Beth Quarry. Marty estimated that there is approximately 26,000-27,000 ton to be blasted at the Beth Quarry. The blasting company is planning on coming to the Beth quarry next week. Allen said the county has lost at least 2-3 weeks of work at the George quarry.
Allen talked about the 4 wire fence that was placed at the George quarry, in the March 25thcommission meeting Allen talked with Marty about the quality of work and the 4 wire fence that was placed there. He apologized to Marty and the fencing crew that placed the fence there. Rocky Brown a Road & Bridge employee reported that the reason they used 4 wires instead of 5, was because the County had previously placed only 4 wires there, therefore they only placed 4 wires there.
Marty said that The Yakel’s were to be out of the caretaker’s house at Elm Creek by April 1st, 2013. Due to the inclement weather the Yakel’s have asked for an extension to vacate the premises. Allen moved to give the Yakel’s until April 15th, 2013 to vacate the premises at Elm Creek, Harold seconded and all were in favor.
Harold took a phone call from Amy Irwin regarding an alley in Devon needing some rock. The commissioners asked that Marty put some rock on this alley. Allen read a thank you note from Tom Byler, Mr. Byler thanked the county for repairing a mailbox that the road grader had knocked over.
Barbara read a letter from Brianna Snook with Wells Fargo regarding donating a lot in Garland at 506 264th, to the County. Wells Fargo wants to donate this lot to a non-profit organization & said they will pay all of the expenses and back taxes when they donate this lot. Barbara said she would look at the lot and report her feelings on the County accepting this lot.
Tom Mcneil and Raymond Kopaska met with the commissioners, Mr. Kopaska has a zoning certification from the KDHE, he wants to build a house and bury tires around the foundation for insulation. Barbara moved to sign the certificate from KDHE saying the county doesn’t have any zoning and that this project is compatible with surrounding land use, Harold seconded and all approved.
Susan Quick met with the commissioners and presented a letter saying “Please provide me with a copy of the minutes from the Commission Meeting in which Dan Meara asked you, the Commission, for permission to hold off providing me, the Treasurer and Tax Collector, a copy of the properties being filed in the District Court for the upcoming tax foreclosure sale.” Allen said he would look for those minutes. Susan also talked about a recent newspaper article in the Fort Scott Tribune; she said she didn’t threaten to take commissioners out of here. She also asked the commissioners if they had thought about her proposition to quit and get her salary and insurance paid until October, Allen told her they couldn’t do that. Susan said that Shawnee County had done that previously with their Treasurer. Susan talked with the commissioners regarding future tax sales; she suggested that they advertise the tax sales, in order to possibly bring in more people interested in purchasing property from the tax sale.
Terri Coop met with the commissioners, she discussed the 3 storms the county had recently had, Terri felt everyone did a good job in responding to the storms. Terri asked for a 15 minute executive session. Allen moved to go into a 15 minute executive session regarding non-elected personnel to protect their privacy, he asked that Terri Coop, Kendell and the commissioners be present, Harold seconded. No action was taken.
Allen moved to appoint Barbara Albright as a trustee and the representative for Bourbon County Economic Development Council allowing Barbara to vote on the Counties behalf at the annual meeting, and as the representative for Seekan RC&D, Harold seconded and all were in favor.
The Commissioners toured the SEKRCC facility at 11:00 am. No action was taken. They will tour the facility again on April 5th at 11:00 am.
The meeting adjourned at 12:31 pm.
THE BOARD OF COMMISSIONERS
OF BOURBON COUNTY, KANSAS
(ss) Allen Warren, Chairman
(ss) Harold Coleman, Commissioner
(ss) Barbara Albright, Commissioner
ATTEST:
(ss) Kendell Mason, Bourbon County Clerk
March 25, 2013 Monday 9:00 am
The Bourbon County commissioners met in open session with all three commissioners and the county clerk present.
Laurie Sisk a reporter with the Fort Scott Tribune was also present.
Marty gave a road report regarding the inclement weather that had occurred this past weekend. Marty said the main problems were on the East / West roads with the blowing snow. He also talked about problems with brake lines, cylinders, and wheel bearings on county vehicles. The commissioners told Marty of complaints regarding different roads, Allen took a phone call about both 75th and 85th and Yale road, and he asked Marty to get this road clean. They also discussed 230th and Fern road, 95th and Hackberry, 2389 Ironwood.
The commissioners talked with Marty regarding employees working over 32 hours in a holiday week, Marty had a copy of the minutes where in 1991 it was approved to pay anything worked over 32 hours in a holiday week at an overtime rate. Initially the commissioners said this is how the time should have been figured. Terri Johnson later visited with the commissioners regarding this subject. The employee handbook from 2002 states that any paid time away from work isn’t counted as hours worked for the purpose of computing eligibility for overtime pay. Terri suggested following the handbook, Allen said they want to review the handbook, but we need to follow the handbook. Allen said he would talk to Marty about this decision.
Allen presented pictures of a fence at the George Quarry, the fence that was built by the Road & Bridge crew is only a 4 wire fence and it needs to be 5 wires, Allen also talked to Marty about the way the fence posts were placed in the ground. Allen was not satisfied with the quality of work on the fence. The commissioners talked with Terri Johnson regarding the lease at the George Quarry, she said the County signed the lease at the George Quarry on 10/05/2011 and the George’s also entered into a lease with Running Foxes on 10/27/2011. Allen asked Terri to present a Hold Harmless Agreement to Running Foxes and the owners of the George Quarry. Allen asked that she write about their concern about the location of the drilling rig of Running Foxes, as the County has the land leased to mine rock in this area and intends to blast within the next few weeks, the county would like Running Foxes to hold up its operation until this issue is resolved. Allen later received an email from Running Foxes, Terri Johnson is going to look into the matter further, and the commissioners will be asking Marty to hold off on any rock quarry operations at the George Quarry until this issue is resolved.
Lee Davis from the Noxious Weed Department discussed chemical quotes, after looking at the quotes Harold made a motion to purchase chemicals from Red River Specialties, Inc. for $3748.73. Barbara seconded and all approved. After looking at the bids a second time, it was discovered that CPS was the lowest bid, Barbara then made a motion to accept the bid from CPS for $4,078.68 (instead of the bid from Red River Specialties, Inc.) which had presented a bid for more product, therefore making the bid overall cheaper. Harold seconded, and all approved.
Bill Martin from the Sheriff’s department presented to the commissioners a feasibility study from 2008 to build a new correctional center. Bill said the bond interest rates are lower, he also said from August 2012 – December 2012 the county spent $42,800 to house inmates at Allen County. Bill discussed options for the use of the current jail facility if the county was to build a new jail. Barbara talked to Bill about the condition of the current jail, the population of the current jail, and the revenue that could possibly be generated from building a new facility. Bill said that the feasibility study that was done was to build a 23,500 square foot building and would be a 110 bed facility. Allen told Bill that the budget is not flexible. Bill thanked the commissioners for their time & told them that if they had any questions to let him know. The commissioners are scheduled to tour the current jail facility on 03/29/2013.
Larry a representative from KCAMP talked to the commissioners about KCAMP, he said it is an insurance pool that involves 60 counties. He said that Bourbon Counties 2012 loss ratio was 50%. Larry said there is a $2,000 risk avoidance grant that was not used in 2012 or 2011 by Bourbon County. This grant could have been used for tangible or intangible items; he recommended brush guards, training, lights, cameras, etc. Larry also discussed liability issues for events on county property. He also talked about tuition reimbursements for KCAMP.
The commissioners asked Susan Quick to attend the meeting to talk to her. Laurie Sisk reported in a previous meeting that Susan Quick had made a statement to her in the hallway. Laurie said Susan said someday I’m going to clear those 3 out of there, Laurie said how are you going to do that, Laurie said Susan said… I don’t know, but when I do you will read about it in the newspaper. Susan initially said she didn’t say that, but later said that she had been very upset with the commissioners and if she did say that she apologized. She said she had tried to work with the commissioners and is very upset about how she has been treated by the commissioners. Susan asked Allen when Dan Meara was told not to give Susan a list of tax sale properties, Allen said when Dan said he felt you were calling and giving information to the owners of the properties that were set to be on the tax sale, she said she wasn’t calling the property owners. Susan said everything she has tried to do she has friction. Susan said she feels that the commissioners have put her on the spot regarding the payment plan on taxes & she feels that the way she had been treated eventually cost her the election. Allen said “our intention was to not cost her the election”. Susan left the meeting and then came back and asked the commissioners if they would pay her salary and insurance until 10/08/2013 if she were to walk away today. Susan said if she were to quit then the newly elected treasurer could take over. Susan said she can’t do her job being undermined & she can’t fight everything she tries to do. Terri said the Democratic Party would have to recommend a person to fill a vacancy if Susan were to quit. The commissioners said they need her to do her job as Treasurer.
Allen moved to go into a 10 minute executive session regarding non-elected personnel; he asked that Terri & Kendell along with the commissioners be present. Harold seconded. No action was taken.
The meeting adjourned at 1:18 pm.
THE BOARD OF COMMISSIONERS
OF BOURBON COUNTY, KANSAS
(ss) Allen Warren, Chairman
(ss) Harold Coleman, Commissioner
(ss) Barbara Albright, Commissioner
ATTEST:
(ss) Kendell Mason, Bourbon County Clerk
March 22, 2013 Friday 9:00 am
The Bourbon County commission met in open session with all three commissioners and the county clerk present.
Laurie Sisk and Tammy Helm reporters with the Fort Scott Tribune and Colette Davis a reporter from the Bourbon County Review were also present.
Marty reported that 2 dump trucks were delivered late on Wednesday. He said the snow plows had not been delivered yet. Marty talked about needing a longer trailer to haul the skid steer, he is checking into prices for a new trailer.
Marty reported that his crew has been working on Maple to 205th; Allen commended Marty and his crew for this. He also reported that the culvert had been replaced at the Diamond Church. Marty said he plans to move equipment to the George Quarry starting next week.
Barbara presented a list of road reports. The commissioners will continue to monitor the progress and solutions for the road complaints.
Harold reported to Marty that 225th and Wagon road going south needs some gravel.
Marty presented Darel Zimmerman with Running Foxes a list of places where culverts are needed, Running Foxes previously said they would pay for these new culverts, Darel said he would review the list.
Barbara made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Harold seconded, and no action was taken.
Harold received a phone call from Mary Michaels; she is the landowner where the Heartland Tower is located. She said she had received a notice from Heartland Electric regarding the county not paying the utility bill there in a timely manner; the Heartland Electric sends the bill and has a due date that isn’t compatible with when the County pays the bills, therefore resulting in a late bill. The commissioners addressed Terri Coop about this (Terri Coop is responsible for the Heartland Tower) and the commissioners asked her to pay this utility bill with a credit card in order to avoid any late fees or penalties. Terri talked to Heartland & they will not accept a credit card payment for commercial accounts, so Bourbon County will check into other options for payment.
Dean Bailey thanked the commissioners for taking care of Jayhawk road, Dean and his wife Gail also sent an email thanking the road crew for taking care of Jayhawk during the last snow storm.
The commissioners discussed the Enbridge pipeline company.
David Woods from Harold Woods Cattle Company talked to the commissioners regarding a road closing. The road is located in Section 2, Township 27, Range 22 in Walnut Township, it is approximately ½ mile long, between the southwest and northwest corner, the only property owner surrounding this road is Harold Woods Cattle Company. Barbara made a motion approve resolution 09-13 for the closing of approximately ½ mile of a road, between the southwest and northwest corner, located in Section 2, Township 27, Range 22, in Walnut Township. Harold seconded and all approved.
Allen talked about Running Foxes, in a contract from 06/30/2012 regarding 155th from Hwy 31 to Yale road, where Running Foxes wanted to use the counties right-of-way, in the original agreement Bourbon County asked for a $20,000 performance bond, but Running Foxes instead offered a one time payment of $10,000 if they didn’t clean up from their work. In the agreement they were also to provide 25 dump loads of gravel or pay the county for gravel at $11 a ton. Running Foxes feels that the $10,000 payment should cover the rock replacement, but Bourbon County says it was to cover clean-up expenses, not rock replacement, therefore they still owe for the rock replacement. Allen is going to send a letter to Running Foxes stating they still owe for the rock replacement.
Jim Harris from Berry Tractor came to the commission meeting to pick up the bill for the meal from the 17 County Southeast Kansas District Meeting, Berry tractor will pay F.S.C.C. for the meal.
Barbara announced that she is planning on attending a Summit on Homelessness in Pittsburg on 04/15/2013 @ 1:30.
The meeting adjourned at 11:53 am.
THE BOARD OF COMMISSIONERS
OF BOURBON COUNTY, KANSAS
(ss) Allen Warren, Chairman
(ss) Harold Coleman, Commissioner
(ss) Barbara Albright, Commissioner
ATTEST:
(ss) Kendell Mason, Bourbon County Clerk
March 18, 2013 Monday 9:00 am
The Bourbon County commissioners met in open session with all three commissioners and the county clerk present.
Laurie Sisk a reporter from the Fort Scott Tribune and Colette Davis a reporter with the Bourbon County Review were also present.
Marty reported that the hose on the big loader has a hole in it, a new hose has been ordered and should be here today to be replaced. He also said that two of the new employees started today. Marty talked about renting a rock bucket to use at the Blake Quarry, but said it was too wet right now to do this.
The commissioners talked about taking hay bids for Elm Creek Lake, the County will be taking hay bids on Elm Creek Lake.
Barbara presented photos of 2225 & Unique Road, which is by Mike Goucher’s property, Mike talked to the commissioners recently about the condition of the road, Marty said he had visited with Mike Goucher last week & Marty feels that they can work with Mike concerning the road.
Allen talked with Marty about the loader at the George Quarry, Marty said he still needs to do some more repairs on the loader.
Barbara talked about different road complaints the commissioners had received.
Barbara moved to go into a 10 minute executive session regarding non-elected personnel to protect their privacy, Harold seconded. No action was taken.
Allen suggested that Marty drive Maple Road the next time it is raining, so that he can see any standing water on the road. Harold suggested that the commissioners themselves place flags where they see any standing water in the road, so when the road and bridge employees see the flags they can dig out the ditches that are marked with the flags.
Lora Holdridge asked for a 5 minute executive session regarding non-elected personnel, Harold made a motion to go into a 5 minute executive session regarding non-elected personnel, Harold seconded, the session included the commissioners, Lora & Kendell, no action was taken.
Laurie Sisk shared a concern with the commissioners regarding a statement expressed by the Bourbon County Treasurer Susan Quick.
Kenny Blake talked to Allen about the Blake Quarry, Kenny is wanting the county to sign a release on the contract at the Blake Quarry. The commissioners talked to Terri Johnson about writing a release of first right of refusal for the Blake Quarry. Barbara made a motion to authorize Allen to sign the release of first right of refusal for the Blake Quarry, Harold seconded.
Allen made a motion to advertise to take bids on the mowable prairie and fescue hay at Elm Creek Lake, this hay bid publication will be published in Fort Scott Tribune. The commissioners will take sealed bids until 4:30 April 12, 2013, the winning bidder will have until August 1st, 2013 to remove the hay. The commissioners will open the sealed bids on April 15th, 2013 at 10:00. Barbara seconded the motion and all approved.
Barbara made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Harold seconded the motion, no action was taken.
Harold made a motion to go into a 5 minute executive session for non-elected personnel to protect their privacy, Barbara seconded the motion, the commissioners, Terri Johnson and Kendell Mason were present for this session. No action was taken.
Allen made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Harold seconded, the commissioners and Terri Johnson were present for this session. No action was taken.
The meeting adjourned at 12:36 pm.
THE BOARD OF COMMISSIONERS
OF BOURBON COUNTY, KANSAS
(ss) Allen Warren, Chairman
(ss) Harold Coleman, Commissioner
(ss) Barbara Albright, Commissioner
ATTEST:
(ss) Kendell Mason,
Bourbon County Clerk
March 15, 2013 Friday 9:00 am
The Bourbon County commissioners met in open session with all three commissioners and the county clerk present.
Laurie Sisk a reporter with the Fort Scott Tribune and Adam Holt with the Bourbon County Review were also present.
Allen made a motion to go into a 20 minute executive session for non-elected personnel to protect their privacy, Barbara seconded. There was no action taken.
Marty said he would like to hire Nathan Taylor on the bridge crew as a backhoe operator at a maintenance 3 pay level. Harold made a motion to hire Nathan Taylor on the bridge crew as a backhoe operator at a maintenance 3 pay level. Barbara seconded & all were in favor.
Marty said he would like to hire Robert Love III as a skid steer operator at a maintenance 2 pay level. Barbara made a motion to hire Robert Love III as a skid steer operator at a maintenance 2 pay level. Harold seconded & all were in favor.
Marty reported that the new trucks will be delivered next week.
Marty talked about possibly renting a rock rake to use at the Blake Quarry to use on approximately 10 acres.
Marty reported that Thomas Construction is getting ready to set the dock at Elm Creek Lake.
Marty talked about Yellowstone Road and the possibility of using railroad cars as whistles there, Marty said T-works will pay for this.
Barbara asked Marty about the whistle that needs replaced at the Diamond Church, Marty said it has been too wet to get this in. Barbara asked about the bags of trash that was on Jayhawk road, Marty said they have picked those up.
The department heads met for the planning of the SEK district meeting. Barbara reported that the programs are finished and there was discussion of the donated items. The courthouse will close from 11:30-1:15 on March 21st, 2013 so that the employees may attend the lunch at the SEK district meeting.
The commissioners will meet in open session on March 20, 2013 at 1:30 to finish preparing for the SEK district meeting, no other county business will be discussed.
Allen left the commission meeting at 10:00.
Drywood Township clerk Kevin Howard and the treasurer Dwayne Allen met with the commissioners regarding issues at the Garland fire department. Dwayne said that the Drywood Township terminated a fire chief because they had asked the chief to pick up equipment from terminated employees and he refused, the township didn’t feel the chief was doing what they felt the chief should do. They said the terminated chief has since refused to leave and has had the locks changed on the Garland fire department. Dwayne said he doesn’t like having control over the Garland fire departments account. Dwayne asked if the township has governing authority over the Garland fire department or not? The commissioners said they couldn’t answer that. Dwayne said that both sides had had attorneys in this matter, but that has eaten up public funds that they do not have. Dwayne asked where do we go from here for legal advice, he said they are just trying to do what is best for the fire department. Barbara talked to them about a statute that says the township board for the fire department needs to live in the fire district. Barbara also said she felt it was time to get along & come resolve the issues; she said they need good protection from the fire department. The commissioners suggested they find a mediator that will be neutral in the decisions. Harold told them he may be able to come up with a mediator that would be able to listen to them.
The commissioners adjourned at 12:08 pm.
THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS
(ss) Allen Warren, Chairman
(ss)Harold Coleman, Commissioner
(ss) Barbara Albright, Commissioner
ATTEST:
(ss) Kendell Mason
Kendell Mason, County Clerk
March 11, 2013 Monday 9:00 am
The Bourbon County commissioners met in open session with all three commissioners and the county clerk present.
Erin Cooley a reporter with the Bourbon County Review and Laurie Sisk a reporter from the Fort Scott Tribune were also present.
Larry Goucher met with the commissioners. He presented pictures of the road by his house. He said the county had put new gravel on this road, but recently the grader man came by and pushed all of the gravel to the ditch. Marty said he would check into this.
Marty talked with the commissioners about permits from AT&T that need to be signed. Allen told Marty to check on the regulations for what AT&T want to do before the commissioners sign.
Darel Zimmerman of Running Foxes talked with the commissioners about a road cut on 135th and Zinc. They would be doing this for a gas line for gas wells & salt water lines. Allen & Marty talked to Darel about issues between Running Foxes and Bourbon County that need to be taken care. Darel asked for a list of issues and he said he would try to take care of them. Allen said once the issues are taken care of the county would be willing to work with them.
Marty said he was going to meet with David Creek from Buckley Powder regarding the George Quarry.
Marty and the commissioners talked about the welder that isn’t working, Marty and the commissioners agreed to trade Kirkland Welding for a different welder.
Marty reported that the crew is working on Jayhawk.
Barbara talked to Marty about the condition of the road on Jayhawk just East of the railroad tracks, she also talked about some bags of trash that were dumped on Jayhawk, Marty said he would take care of this.
Marty gave the commissioners a list of asphalt projects for 2013.
Marty talked about the State Highway Planning Commission meeting on 4/23/2013 at Chanute.
Allen made a motion to go into a 30 minute executive session for non-elected personnel to protect their privacy, he asked that the commissioners and Marty be present. Harold seconded, no action was taken.
Adam Holt from the Bourbon County Review came to the meeting and Erin Cooley left.
Ann Ludlum met with the commissioner’s, the commissioners chose the Walk Kansas team name they liked the best. They chose Red Hot Chili Steppers.
Cindy Moyers reported that she had dropped off a list at the Treasurers office of the tax sale properties that the petitions had been filed on.
At 11:06 the commissioners suspended the meeting to go to F.S.C.C. to finalize the arrangements for the March 21st meeting.
The commissioners returned at 12:10 pm.
Barbara made a motion to donate $25 to the FSHS after prom party, to be paid out of the Special Parks & Recreation budget. Harold seconded and all were in favor.
The meeting adjourned at 12:40 pm.
THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS
(ss) Allen Warren, Chairman
(ss)Harold Coleman, Commissioner
(ss) Barbara Albright, Commissioner
ATTEST:
(ss) Kendell Mason
Kendell Mason, County Clerk
March 8, 2013 Friday 9:00 am
The Bourbon County commissioners met in open session with all three commissioners and the county clerk present.
Laurie Sisk a reporter from the Fort Scott Tribune and Adam Holt a reporter from the Bourbon County Review were also present.
Bill Metcalf from the Road & Bridge department talked to the commissioners about the welder they use at the shop. Bill said the welder will work for a while and then quit. He talked to Kirkland welding about the welder, they said it will cost anywhere from $100-$150 to send off to see what is wrong with the welder. Kirkland has a welder they will trade the county for the counties welder plus $500, Allen said they would need to talk to Marty about this.
The commissioners discussed the upcoming Southeast District Meeting.
Allen made a motion to go into a 30 minute executive session regarding non-elected personnel with possible litigation to protect their privacy. Harold seconded the motion. No action was taken.
Kendell presented an amended resolution 32-12 that includes the salary for the assistant quarry supervisor. Barbara moved to approve this resolution, Harold seconded and all approved.
Lora Holdridge talked to the commissioners about possibly purchasing shirts out of the Register of Deeds budget for her employees, Allen told her it was her budget to use.
Susan Quick & Dan Meara talked to the commissioners. Susan said she isn’t getting the communication needed with Dan Meara regarding the tax sale properties. And according to KSA 60-203 once a petition is left in District Court it is considered filed. If a petition has been filed on a property in order for the property owner to redeem their property they would have to pay all of the years of delinquent taxes as well as any fees to keep from loosing their property. Susan said she didn’t get a list of properties that had been filed in District Court, and collected taxes for one year of delinquent taxes on a few properties before she found out that they had already been filed in court. Susan said she was very upset about not being involved in the meeting with Dan Meara and the commissioners, where the commissioners told Dan Meara not to give a list to Susan before the petitions have been filed. Dan stated that he had approximately 150 properties that he is working on for 2008. Allen said there are approximately $1,019,631 in delinquent taxes in Bourbon County from 2006-2011. Dan said he would write a letter to the property owners that paid a year of delinquent taxes and explain to them where the confusion came from. Susan said she wants a list of the properties the same day that the petition is filed in district court.
Karen Paddock talked to the commissioners about Freedom Township. She said that over the last 3 years Freedom Township was overlooked on their budget because they didn’t have anyone representing them for their budgets. Karen asked since she was now the Treasurer for Freedom Township could the commissioners do anything about what was budgeted for the 2013 budget for Freedom Township. The commissioners said the budget has already been set for 2013.
Terri Johnson, Ron Gray & Dylan Marlow talked to the commissioners about the condition of the current jail. Terri told the commissioners about 2 incidents they had this week in the jail. They are concerned about the jail and the condition of the facility, the safety of the staff and inmates, and stated that the jail is overcrowded. They asked the commissioners to consider the cost benefits of remodeling the current facility or building a new jail. Terri talked about the cost of housing inmate’s out-of-county. Allen talked about the expense of building or remodeling. Allen told Dylan to put together a report of expenses for housing inmate’s out-of-county. The commissioners will be taking a tour of the correctional center on March 29th at 11:00am. Harold commended the correctional center for the job they are doing.
Barbara said she and Allen will be attending a legislative meeting on March 9th from 9-11 am at the Common Ground coffee shop on Main Street; no county business will be discussed.
The meeting adjourned at 12:20 pm.
THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS
(ss) Allen Warren, Chairman
(ss)Harold Coleman, Commissioner
(ss) Barbara Albright, Commissioner
ATTEST:
(ss) Kendell Mason
Kendell Mason, County Clerk
March 4, 2013 Monday 9:00 am
The Bourbon County commissioners met in open session with all three commissioners and the county clerk present.
Laurie Sisk a reporter with the Fort Scott Tribune and Erin Cooley a reporter with the Bourbon County Review were also present.
Marty reported that he had visited with Frank Madison and he thanked the county for their work on the snow removal. Barbara also complimented Marty for the work during the storm.
Marty talked about the truck accident that John Weikel, one of the Road & Bridge employees had last week. He reported that there were no injuries and that the vehicle has been repaired.
Harold made a motion to go into a 5 minute executive session for personnel matters, Barbara seconded. The commissioners and Marty were present for the session. No action was taken.
Harold made a motion to go into a 10 minute executive session for non-elected personnel matters. Barbara seconded the motion. The commissioners and Marty were present for the session. After the meeting Harold made a motion to hire Harry D. Sayers for the Assistant Supervisor position at the Rock Quarry. His start date will be on or before 3/20/2013.
Adam Holt a reporter with the Bourbon County review came to the meeting.
Dennis Krom, Laura Krom, Jimmie Linn and Josh Boysen from the Garland Fire Department came to talk to the commissioners. They reported that the Garland Fire department has 10 volunteers. Dennis said he was the fire chief there, and at the 2/28/2013 meeting of the Drywood township board, the Drywood township board fired Dennis Krom; he said he wasn’t given a reason for his termination. He said Drywood Township said they felt the fire department wasn’t moving forward. After Dennis Krom left the meeting from his termination, the Krom’s said they were told that Richard Cullison was intimidated and turned in his keys to the fire department. Drywood then turned the keys from Cullison over to Karl Cotton, a previous fired department member. Karl has since been reported as being in the fire department. The Krom’s have since gone in and changed the keys on the building and said that the active members of the fire department (minus Richard Cullison) can get into the building with the new keys. The Krom’s also reported that 2 of the 3 people on the Drywood township board do not live in fire district 2, that those 2 live in district 3; therefore they shouldn’t have any authority over the firing of Mr. Krom. Laura Krom has talked to the Secretary of States office regarding the Fire District and their actions. Laura Krom said that Drywood said their decisions are not personal.
Jimmie Linn said there has been no reason for terminating people; he said it is hard to get volunteers. He also said that the township board has never told the fire district what to do before now. He said they have very good equipment and need people to run the equipment.
Laura Krom said volunteers do not get any money for calls or for volunteering. She said that Scott Township didn’t want anything to do with the Garland Fire department, so they had gave authority to Drywood Township. Mrs. Krom didn’t feel they could do that. Laura Krom said that Drywood now has access to Garland fire district funds. Laura stated that the money to run Garland fire department comes from the county, not from Drywood Township; therefore Drywood can not dictate funding. Dennis Krom stated that Mr. Bloomfield had said in a previous meeting that there is no place in the fire department for women and old people.
Laura Krom said that Scott Township signed a resolution giving the authority to Drywood Township; she wanted to know if they can do that. She also asked who has the governing authority over the fire district.
The Garland Fire Department (District 2) said they elect their own officers in December. They said they have a meeting for Fire Department #2 on Tuesday, March 6th, 2013 @ 6:30.
Brian Snyder talked to the commissioners about a bridge on Yellowstone between 205-215th. The commissioners said they are planning to look at the bridge. Mr. Snyder said he just needs a bridge he can cross.
Barbara read a letter from Maybelle Miller, she wrote a letter to the commissioners thanking them for looking at the shelters at Elm Creek. In her letter she wrote about memories of Elm Creek.
Barbara moved to go into a 10 minute executive session for non-elected personnel to protect their privacy; she asked that Terri Johnson, Kendell and the commissioners be present. Harold seconded. After the session, Barbara made a motion that pursuant to severe weather, there were 2 employees (David & Emmett the custodians) of the courthouse who were required to work at the courthouse during the courthouse closing & according to the handbook they should have been paid for their work at the courthouse at time and a half. Harold seconded and all were in favor.
Kendell talked with the commissioners about the health insurance bill. She stated that Deb Schoenberger (personnel director for the county)
had been working with the insurance company to get the billing correct. After corrections and changes were made to the bill, the county had a credit for over $51,000 on the March bill.
Barbara moved to go into a 10 minute executive session for non-elected personnel with possible litigation, Allen seconded. No action was taken.
The meeting adjourned at 12:28.
THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS
(ss) Allen Warren, Chairman
(ss)Harold Coleman, Commissioner
(ss) Barbara Albright, Commissioner
ATTEST:
(ss) Kendell Mason
Kendell Mason, County Clerk
March 1, 2013 Friday 9:00 am
The Bourbon County commissioners met in open session with all three commissioners and the county clerk present.
Adam Holt a reporter from the Bourbon County Review and Tammy Helm a reporter from the Fort Scott Tribune were also present.
The Bourbon County courthouse department heads met in open session to discuss the upcoming Southeast Kansas County Officials Regional Meeting that will be hosted in Bourbon County on March 21st, 2013. Kendell reported that so far she had received a rsvp from 11 other counties with 99 guests total. There was discussion over the items that had been donated. Barbara said she had been working on table decorations. The next department meeting for this will be on Friday March 15th @ 9:30.
Denny Quick talked to the commissioners about the road by his house at 200th and Native. He said the grader pulls into his black top drive way to turn around.
Barbara moved to go into a 10 minute executive session for non-elected personnel to protect their privacy with possible litigation, Harold seconded. The commissioners and Kendell were present for this executive session. No action was taken.
The commissioners suspended the meeting at 11:00 to go to the F.S.C.C. to view where the meeting will be held on March 21st. No action was taken while there. They returned at 12:00.
The meeting adjourned at 12:25 pm.
THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS
(ss) Allen Warren, Chairman
(ss)Harold Coleman, Commissioner
(ss) Barbara Albright, Commissioner
ATTEST:
(ss) Kendell Mason
Kendell Mason, County Clerk
February 2013
February 25, 2013 Monday 9:00 am
The Bourbon County commissioners met in open session with all three commissioners and the county clerk present.
Laurie Sisk a reporter with the Fort Scott Tribune and Ashley Heckman a reporter with the Bourbon County Review were also present.
Allen made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, he asked that Marty, Kendell and the county commissioners be present, Barbara seconded the motion. No action was taken.
Harold made a motion to go into a 30 minute executive session for non-elected personnel to protect their privacy, he asked that Marty and the commissioners be present, Barbara seconded the motion. No action was taken.
Marty talked with Don George about Elm Creek, Don told Marty to keep track of all time worked at Elm Creek & then turn that time into Kansas Wildlife & Parks Department, the time worked at Elm Creek can be turned into credits to be used for more docks.
Marty also discussed expanding the parking on the East side of Cedar Creek. The commissioners will discuss this again in the future.
Harold discussed a complaint he had on 225th between Tomahawk & Wagon Road, the complaint was that the snow was not removed from the road, Harold says that is a true statement that the snow was not removed.
Allen asked for a 15 minute executive session for non-elected personnel to protect their privacy, he asked that Kendell, Terri Johnson and the commissioners be present, Barbara seconded the motion. Following the executive session, Allen made a motion stating that since the courthouse was closed for 2 days the previous week for inclement weather, the courthouse employees will be paid their regular pay, and all other employees that worked will be paid their regular pay. Barbara seconded the motion and all others were in favor.
Terri Coop complimented the City road department and the County road & bridge workers for their work during the storm. She also gave a weather forecast for the upcoming storm that is expected to bring rain, slush and snow. Terri discussed changes for future notification of weather forecasts and shelter locations.
Barbara asked for a 20 minute executive session for attorney client privilege with possible litigation, she asked that Terri Johnson, Tom Mcneil and the commissioners be present. Harold seconded. No action was taken.
Barbara asked for a 20 minute executive session for attorney client privilege with possible litigation, she asked that Terri Johnson, Tom Mcneil and the commissioners be present. Harold seconded the motion. No action was taken.
Ron Gray discussed his opinion of the way the pay for the courthouse closing was handled.
The meeting adjourned at 12:10 pm.
THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS
(ss) Allen Warren, Chairman
(ss)Harold Coleman, Commissioner
(ss) Barbara Albright, Commissioner
ATTEST:
(ss) Kendell Mason
Kendell Mason, County Clerk
February 20, 2013 Wednesday 9:00 am
The Bourbon County commissioners met in open session with all three commissioners and the county clerk present.
Laurie Sisk a reporter with the Fort Scott Tribune and Angela Handly a reporter with the Bourbon County Review were also present.
Allen talked about a thank you card the commissioners received from Linda & Lawrence Wunderly, they thanked the commissioners for the maintenance and complimented the road and bridge department for the condition of their road. They live at 14406 E. 100th Road, north of Mapleton.
Allen talked about a piece of property that is 2.19 acres that the county owns, the property is located north of Wade Aluminum. The north end of this property is on Osage road. The commissioners are considering taking bids on this property.
The commissioners discussed a complaint they had from a Bourbon county resident, the resident talked about explosions east on Limestone road, apparently the explosions were fireworks. Barbara talked to the Sheriff’s department about this & will follow up with the resident that filed the complaint.
Terri Johnson talked to the commissioners about the storm that is predicted to hit Bourbon county, she said the chairman is the one that will decide if the weather is bad enough to close the courthouse. If the chairman closes the courthouse it will be on KOMB 103.9 and KOAM tv.
Terri Johnson told the commissioners she would look over a road use agreement for Enbridge Energy Company.
Terri Johnson asked for an executive session for attorney client privilege with possible litigation, Harold moved to go into a 20 minute executive session for attorney client privilege with possible litigation, he asked that Tom McNeil, Ron Gray, Terri Johnson and the commissioners be present. Allen seconded the motion. No action was taken.
At 10:40 the commissioners suspended the meeting so they could go view Elm Creek Lake. No action was taken at Elm Creek Lake.
The chairman adjourned the meeting at 1:30.
THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS
(ss) Allen Warren, Chairman
(ss)Harold Coleman, Commissioner
(ss) Barbara Albright, Commissioner
ATTEST:
(ss) Kendell Mason
Kendell Mason, County Clerk
February 15, 2013 Friday 9:00 am
The Bourbon County commissioners met in open session with all three commissioners and the county clerk present.
Laurie Sisk a reporter with the Fort Scott Tribune was also present.
Marty reported that he had visited with another county on their new gas monitoring system, the commissioners asked Marty for the name of the system that they are using.
Marty reported that all of the rock has been removed from the Beth quarry. He also said that Victor L Phillips is working on the track excavator, he said there was a cylinder leaking on a boom.
Allen moved to go into a 10 minute executive session for personnel matters, Harold seconded and all were in favor. No action was taken.
Allen moved to move the Friday February 22nd commission meeting to Wednesday February 20th at 9:00 am, and then cancel the Friday February 22nd meeting. They want to suspend the Wednesday meeting at some point to go to Elm Creek to view the lake and the shelters there. Harold seconded the motion and all were in favor.
Marty asked the commissioners permission to host an employee workshop meeting for training on gravel road and street maintenance. The commissioners approved hosting a meeting.
The commissioners and department heads met to discuss the upcoming Southeast Kansas County Officials Association Regional Meeting, discussion was made about the meal, the program Lowell Milken will do, registration, department meetings and prizes for drawings. The next meeting for planning will be March 1st at 9:00 am.
The commissioners and department heads also discussed goals for 2013. Performance reviews will be implemented, recognizing employees for 5, 10, 15, 20, 25… years of service, vacation scheduling for individual departments, 4 day work weeks for R&B department & placement of personnel files.
Dave Martin and Eric Bailey met with the commissioners, they presented a map that shows the changes that may be made to make an access road between 18th & 19th street on Judson. These changes are still in the design phase, the City of Fort Scott has initially approved these changes, however, KDOT has not approved these changes yet, after KDOT has approved, the City of Fort Scott will bring back that approval for a formal approval from the Commissioners.
Dylan discussed the time clock, Shane reported that the time clock isn’t working, but will be replaced. Dylan also invited the commissioners to take a tour of the SEKRCC, they said they would like to take a tour later on. Dylan complimented Deb in the clerk’s office for her work with payroll.
The commissioners adjourned at 11:40 am.
THE BOARD OF COMMISSIONERS
OF BOURBON COUNTY, KANSAS
________________________, Chairman
________________________, Commissioner
________________________, Commissioner
ATTEST:
Kendell Mason, County Clerk
February 11, 2013 Monday 9:00 am
The Bourbon County commissioners met in open session with all three commissioners and the county clerk present.
Laurie Sisk a reporter with the Fort Scott Tribune and Ashley Heckman a reporter with the Bourbon County Review were also present.
Allen and Barbara complemented Marty about a report he presented for the work completed last week and the report for what he hopes to work on this week.
Marty reported that Cat had put an alternator on the crusher.
Richard Perry came to the commissioners meeting he thanked Marty for his excellent work on a bridge south of Kansas on 160th.
Marty had a permit from a company to bore under 230th and Kansas road, the commissioners approved the permit pending Marty’s approval of the permit. Marty said he would talk to the contractor before he approved the permit.
Allen presented pictures of brush at the corner of Cavalry and 160th. Allen also presented pictures of Elm Creek Lake and the shelters there. The commissioners discussed the maintenance that needs to be done there.
The commissioners and Marty discussed possibly doing a 4 day work week again this summer, Allen asked if there were any problems when they did 4 day work week last year, Marty said the only problems he knew of was when it was 102 degrees. Allen said he felt that the production was better during a 4 day work week. Allen made a motion to start doing 4 day work weeks between 5/13/13 – 9/12/13, from 6 am-4:30 for the road & bridge department (not the office personnel), Harold seconded, and all were in favor.
Allen asked Marty to put a load of gravel at the Fairgrounds.
The commissioners discussed seeding at the Blake quarry.
Terri Johnson and Rhonda Cole met with the commissioners, Terri asked for an executive session, Harold made a motion to go into a 10 minute executive session for non-elected personnel to protect the privacy of the individual, he asked that the commissioners, Terri Johnson and Rhonda Cole were present, Barbara seconded the motion. No action was taken.
Terri Johnson let the commissioners know that she had received a call from Melissa an attorney from Kansas Association of Counties, Melissa wanted to let the commissioner know she was available by phone if the commissioners needed anything.
Terri Johnson met with the commissioners, she asked for an executive session for attorney client privilege with possible litigation, Harold made a motion for a 5 minute executive session with the commissioners and Terri present, Barbara seconded the motion. No action was taken.
Allen asked for a 20 minute executive session for non-elected personnel, with the commissioners and Terri Johnson present. Harold seconded the motion. No action was taken.
Terri Johnson talked to the commissioners about the rock that was removed by Chain Electric on 155th between Poplar and Range Road, the commissioners asked her to wait before taking action on this. They discussed this again and agreed that Chain Electrics offer of $8250 was a fair offer to replace the gravel. Allen made a motion to accept Chain Electrics offer of $8250, Barbara seconded the motion, and all were in favor.
The meeting adjourned at 12:22 pm.
THE BOARD OF COMMISSIONERS
OF BOURBON COUNTY, KANSAS
___________________________, Chairman
___________________________, Commissioner
___________________________, Commissioner
ATTEST:
Kendell Mason, County Clerk
February 8, 2013 Friday 9:00 am
The Bourbon County Commissioners met in open session with all three commissioners and the county clerk present.
Laurie Sisk a reporter from the Fort Scott Tribune and Ashley Heckman a reporter with the Bourbon County Review were also present.
Marty reported that the Ford New Holland Backhoe is not working, but is being repaired. He also said they have found a problem with the Crusher, the alternator is not putting out enough volts, Marty said the alternator is being replaced.
Mark Wade had reported some overgrown brush on Goodlander Road, Marty talked to the landowners about cleaning the brush up.
Darrell Howard asked Marty if the Phoenix coal company is still paying for gravel on Eagle Road because the road needs some gravel, Marty said he would check on that, Mr. Howard also reported that the bridge on 230th between Deer and Eagle Road is washing out.
Ken and Betty Peterson talked to the commissioners about a road called Kelly Drive in Marco Estates, they said the drainage is poor there, and wanted to know the procedure to close the road, the commissioners told them about the procedure, the commissioners wanted to check into the road and told the Petersons they would call them.
Allen told Marty he had received a phone call from Ken Keeney about a stop sign at 160th & Calvary. He feels the stop sign should be removed from Calvary and a yield sign should be placed on 160th. Marty said he would look at the intersection.
Allen talked to Marty about monitoring procedures for fuel usage in the Road & Bridge department.
Allen reported that he had talked with Berry Tractor, they have a road re-furbisher that they will rent for $13,000-$14,000 a month. The commissioners discussed different projects that they could use this machine for.
Marty talked to the commissioners about Elm Creek, he is going to take some employees there to do some initial clean up in and around the shelter houses. He wants to take some inmates there in the spring to do some painting and clean up work as well.
Allen had pictures of an intersection at 185th and Maple, he reported that the water doesn’t run off the road as it needs to, he discussed rerouting the water so that it runs off of the road properly.
Bryan Barnett from Chain Electric & Paul Norris from Heartland Rec. talked to Marty and the commissioners about a bill for $16,500 they had received for the replacement of windrow rock and the labor it will take to replace. Marty said that Chain Electric took 2 miles of windrow rock from 155th between Poplar and Range Road & placed the rock around poles that they had repaired. Mr. Barnett and Mr. Norris both said that yes that they had put some rock around the poles, but didn’t feel that they removed as much rock as the county is saying. Mr. Norris asked if the county would allow his company to have the rock hauled and spread on the road, the commissioners said because of the liability issue, they couldn’t allow that. The commissioners asked Mr. Barnett what he felt was a fair dollar amount to replace the windrow rock, Mr. Barnett said maybe ½ of what was billed, the commissioners said they would discuss that dollar amount and get back to Mr. Norris on that offer.
The commissioners received an invitation to The Fort Scott Public Library, so they suspended the meeting at 11:25 to go to the Library to take part in the new system the library has for library cards & accounts. The commissioners came back into session at 11:55.
The meeting adjourned at 12:15 pm.
THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS
_________________________, Chairman
_________________________, Commissioner
_________________________, Commissioner
ATTEST:
Kendell Mason, County Clerk
February 4, 2013 Monday 9:00 am
The county commissioners met in open session with all three commissioners and the county clerk present.
Laurie Sisk a reporter with the Fort Scott Tribune & Ashley Heckman a reporter with the Bourbon County Review was also present.
Barbara talked to Marty about the whistle at the Diamond Church, she wants Marty to look at the whistle to see how much needs replaced & told Marty that once it is replaced to bill Clara Schofield for Diamond Church’s portion of the whistle.
The commissioners discussed how to handle the road complaints that are filed on the counties website.
Marty reported that Gene Bailey’s grader isn’t working properly, but that it should be fixed soon. He also reported that they are patching on Eagle road. The sign crews are working on Maple road.
Marty reported that he had a meeting with the Road & Bridge employees about the employees working together and helping each other when they need help. He told them that they are all county employees & that they need to work together.
Allen talked about the weather forecast for the next 30 days he reported that it appears there should be some good “working” weather coming up.
Marty reported that the Rubber Tired Excavator arrived and he has plans to use it at various places around the county.
The commissioners and Marty discussed Ergon Oil doing some training to make sure that they are getting the asphalt mixture correct.
The commissioners discussed Heartland Rec. apparently they put up some new poles at 255th between Osage & Range rd & Heartland took the counties windrow to put around the poles. Marty reported that he had sent Heartland a bill for the payment of the windrow rock, but has not received payment for this yet. Terri Johnson told Marty to give her copies of the bill and she would pursue this for the county.
Marty had examples of the new road signs that will be used around the county.
Terri Johnson asked for a 5 minute executive session regarding attorney client privilege, Barbara moved to go into executive session for 5 minutes with Terri & the commissioners present, Harold seconded and all were in favor. No action was taken.
Terri Johnson asked for a 20 minute executive session regarding attorney client exemption regulation with possible litigation, Barbara moved to go into executive session for 20 minutes with all 3 commissioners, Terri Johnson & Tom Mcneil present. Harold seconded. No action was taken.
Dan Meara asked for a 20 minute executive session involving the commissioners, Dan Meara and the commissioners. Barbara moved to go into executive session for 20 minutes, Harold seconded. No action was taken.
Barbara moved to go into a 5 minute executive session involving Shane, Terri Johnson, the commissioners and Kendell, Allen seconded. No action was taken.
The commissioners received a letter from Bourbon County Fire District 3 appointing the elected officers to be appointed to the Board of Trustees for 2013-2014. Harold moved to accept the recommendations for the Bourbon County Fire District 3, Barbara seconded and all were in favor.
The meeting adjourned at 12:40 pm.
THE BOARD OF COMMISSIONERS
OF BOURBON COUNTY, KANSAS
________________________, Chairman
________________________, Commissioner
________________________, Commissioner
ATTEST:
Kendell Mason, County Clerk
February 1, 2013 Friday 9:00 am
The county commissioners met in open session with all three commissioners and the county clerk present.
Laurie Sisk a reporter with the Fort Scott Tribune, Adam Holt & Ashley Heckman reporters with the Bourbon County Review were also present.
Marty and Commissioner Albright announced they had driven several roads in the county to look at the condition of the roads. Marty reported that the Road & Bridge department has been replacing stop, yield, bridge markers & linear signs around the county.
Barbara commented on how nice the new guardrail is in the Gunn Park Addition.
Allen presented pictures of the ramp that is being made for the lowboy trailer, once it is completed it will be able to haul the asphalt machine. He also had pictures of Grand Road where a watershed lake will be built. There was discussion about different watershed lakes around the county.
The commissioners talked with Marty about keeping a log of received complaints & reports and the action that was taken on these complaints & reports.
Marty reported that the rubber tire excavator will be arriving February 1, 2013.
Terri Johnson announced that she wanted to thank Marty & Tom Metcalf for their help last week on an investigation.
Harold moved to go into executive session for 20 minutes for non-elected personnel to protect the employees privacy. Barbara seconded the motion. The meeting involved the commissioners, Marty and Terri Johnson. No action was taken.
Barbara moved to go into an executive session for 5 minutes for attorney client matters, Harold seconded. The meeting involved the commissioners and Terri Johnson. No action was taken.
Barbara moved to terminate the lease at Elm Creek Lake with the tenants vacating the premises by April 1st, 2013. Harold seconded & all were in favor.
Shane Walker did a demonstration for the commissioners and the department heads on using the new Bourbon County website.
Allen moved to approve & sign resolution 07-13 which is a schedule of copy and fees for Bourbon County. Barbara seconded and all were in favor.
The meeting adjourned at 12:25 pm.
THE COUNTY COMMISISONERS
OF BOURBON COUNTY, KANSAS
________________________, Chairman
________________________, Commissioner
________________________, Commissioner
ATTEST:
________________________
Kendell Mason, County Clerk
January
January 28, 2013 Monday 9:00 am
The county commissioners met in open session with all three commissioners and the county clerk present.
Laurie Sisk a reporter with the Fort Scott Tribune & Adam Holt a reporter with the Bourbon County Review was also present.
Marty talked with the commissioners about the Landfill. The State inspected there and the only item that the State found was that the sign at the entrance with the hours posted on it was not updated. The hours on the sign need to be adjusted to… gate open hours are 8-4 Monday-Friday and the gate open hours for Saturday 8-2. All commissioners were in agreement with the sign updating.
Marty reported that he was having a problem with a belt at the Quarry, but feels it is now fixed. Marty said they have been patching on Charles Street & are finishing up patching on Limestone between 250th - 255th.
Barbara said she had heard some complaints on Deer Road, Marty said he would look at it.
Marty reported there are culverts ready to be delivered to a project on Grand Road.
Marty said that KDHE wanted a map showing the storm water drainage for the Landfill and Road and Bridge, he presented the map to Allen for his signature before he sent it on to KDHE.
The department heads met to discuss the upcoming 17 County meeting. Allen presented a handout with the ideas, times and cost associated with this meeting. Several ideas were presented as well as people volunteered to help with different tasks associated with the meeting. There will be another planning meeting on February 15th at 9:30 am.
Allen also presented a handout regarding commissioner’s goals for 2013. Some goals were to… look at the employee handbook & possibly revising it, the need for doing employee performance reviews, Road & Bridge chip and seal plan for 2013, recognizing long term county employees that are employed with the county, educational job relating training for county employees, vacation scheduling. Allen discussed the county-wide revitalization program, the possibility of a 4 day work week for 2013 for the Road & Bridge department & the placement for personnel records.
Allen asked for an executive session for 10 minutes regarding non-elected personnel including Lee Davis & the commissioners, Barbara seconded. No action was taken.
Harold asked for a 5 minute executive session regarding non-elected personnel, Allen seconded. No action was taken.
Terri Coop talked with the commissioners about a USD seminar she had attended, the meeting discussed foreign animal diseases. She also suggested to the commissioners that they do an online training course for emergency disaster situations.
Shane Walker talked with the commissioners about the new T1 phone system that the courthouse will be getting. They will be starting the phone system soon.
Judy Wallis talked to the commissioners about land values that come from K-State that she uses for the assessing process. She also discussed the different soil types & how they are valued.
The meeting adjourned at 11:55 am.
THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS
__________________________, Chairman
__________________________, Commissioner
__________________________, Commissioner
ATTEST:
Kendell Mason, County Clerk
January 25, 2013 Friday 9:00 am
The Bourbon County commissioners met in open session with all three commissioners and the county clerk present.
Laurie Sisk a reporter with the Fort Scott Tribune and Adam Holt a reporter with the Bourbon County Review was also present.
Terri Johnson asked for a 20 minute executive session for attorney client privilege with possible litigation, she asked that the session included Terri Johnson, Tom Mcneil, and the commissioners. Barbara Albright moved to go into executive session for 20 minutes and Harold Coleman seconded. No action was taken.
Terri Johnson asked for another 20 minute executive session for attorney client privilege with possible litigation, she asked that the session included Terri Johnson, Tom Mcneil, and the commissioners. Barbara Albright moved to go into executive session for 20 minutes and Harold Coleman seconded. No action was taken.
Dylan Marlow from SEKRCC talked to the commissioners about the Time Centre program that is used for the time clock. He talked about some problems that he has had with the time clock. He asked if the commissioners would consider going back to paper time sheets. The commissioners asked that he wait for 30 days to see if they could figure out what the problem is with the time clock.
Valorie Leblanc asked for an executive session for 15 minutes for attorney client privilege with possible litigation. Barbara moved to go into executive session for 15 minutes, Harold seconded. No action was taken.
The commissioners took a lunch break and then came back into session.
Caryn Tyson, State Senator, attended the meeting and talked about some different proposed bills that will be discussed in the Senate.
She talked about the Real vs. Trade bill, this bill clears up the language for real and trade property. She gave the example if a business has a tax abatement on their property, they would know what the tax valuation going into the abatement as well as the valuation once the abatement was over. This bill would protect the businesses and the Counties that the businesses are in.
She also talked about a proposed bill that will make Kansas Bankers Association no longer exempt from State fees.
Caryn talked about a bill that deals with workout locations, a small group of workout locations want to be exempt from property or sales tax.
She talked about a bill that they have been working on called the R.O.Z. bill, or the rural opportunity bill. If a county participated in the R.O.Z. bill, and someone moved into a participating Kansas County from out-of-state, they would be exempt from paying state income tax for 5 years.
Caryn said there will be a bill that will be worked on that may lower taxes for watercraft in Kansas.
Caryn said the website kslegislature shows the different bills.
The meeting adjourned at 3:07 pm.
THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS
________________________, Chairman
________________________, Commissioner
________________________, Commissioner
ATTEST:
Kendell Mason, County Clerk
January 18th, 2013 Friday 9:00 am
The Bourbon County Commissioners met in open session will all commissioners and the county clerk present.
Adam Holt a reporter with the Bourbon County Review was also present.
Marty reported that Mid America was coming to repair the generator today. Harold told Marty of a complaint on 225th & Soldier road going north. Marty said he would look into it.
Barbara asked Marty to look at the whistle at the Diamond Church on Jayhawk road; she also talked about the condition of Limestone road between 240th & 250th.
Marty reported that an employee at the Rock Quarry will be quitting. He also reported that he had updated the OSHA posters.
Terri Johnson asked to go into executive session for 10 minutes regarding non-elected personnel to protect the employee’s privacy; Terri asked that the meeting involve the commissioners and her. Barbara moved to go into executive session for 10 minutes, Harold seconded. No action was taken.
Barbara moved to go into executive session for 10 minutes regarding non-elected personnel to protect the employee’s privacy, she asked that Marty, the commissioners and Terri Johnson be present, Allen seconded. No action was taken.
Harold moved to go into a 15 minute executive session regarding possible litigation, he asked that the meeting involved the commissioners and Terri Johnson, Barbara seconded. No action was taken.
Barbara moved to go into a 10 minute executive session regarding non-elected personnel with possible litigation, she asked that the clerk, commissioners and the attorney be present for this session, Allen seconded. No action was taken.
The commissioners announced they would be attending a meeting in Topeka on 1/24/2013; no county business will be conducted.
The meeting adjourned at 11:45 am.
THE BOARD OF COMMISSIONERS
OF BOURBON COUNTY, KANSAS
________________________, Chairman
________________________, Commissioner
________________________, Commissioner
ATTEST:
Kendell Mason, County Clerk
January 14, 2013 Monday 9:00 am
The commissioners met in open session with all three commissioners and the county clerk present.
Laurie Sisk a reporter with the Fort Scott Tribune and Adam Holt a reporter with the Bourbon County Review were also present.
Marty gave a report on the conditions of the roads with the icy weather. Allen asked Marty how the sign and culvert inventory was going, Marty said he was still working on it, but reported that it was going well.
Allen talked with Marty about the importance of doing back-ups on his computers.
Terri Johnson asked for a 10 minute executive session regarding attorney client matters with possible litigation. Allen moved to go into a 10 minute executive session, Jingles seconded. No action was taken.
Lora Holdridge talked with the commissioners about a bill that the Kansas Bankers Association was trying to pass, the bill, if passed, would eliminate the registration tax that is collected. In 2012 the Register of Deeds office collected $72,329.51 from this registration tax.
After the new commissioner Barbara Albright was sworn in, both Allen and Harold congratulated Barbara on her appointment
Harold nominated Allen as the new commissioner chairman, Barbara seconded.
Barbara nominated Harold as vice chairman, Allen seconded.
Harold made a motion to adopt resolution 01-13 which adopts the 2013 holidays. Barbara seconded and all were in favor.
Allen made a motion to adopt resolution 02-13 G.A.A.P. waiver, Harold seconded and all were in favor.
Barbara made a motion to adopt resolution 03-13 to change the mileage reimbursement to .55 a mile, Allen seconded and all were in favor.
Harold made a motion to adopt resolution 04-13 designating the banks and newspapers for 2013, Barbara seconded and all were in favor.
Allen made a motion to adopt resolution 05-13 to cancel checks over 2 years old, Harold seconded and all were in favor.
Allen made a motion to appoint Harold as a representative on the board of directors, for the SEK Regional Juvenile Detention Center. Barbara seconded and all were in favor.
Barbara made a motion to have Allen Warren, Barbara Woodward and Elouise Young on the SEK Multi County Health Board. Harold seconded this motion.
Allen and Barbara will be attending the KAC commissioner training session on 1/15, 1/16, and 1/17 no county business will be conducted.
Allen made a motion to approve resolution 06-13 for the lease purchase of a track loader, financing will be through UMB along with funds from landfill, road & bridge and road & bridge sales tax. Harold seconded and all were in favor.
The meeting adjourned at 12:49.
THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS
________________________, Chairman
________________________, Commissioner
_________________________, Commissioner
ATTEST:
Kendell Mason, County Clerk
January 11, 2013 Friday 9:00
The county commissioners met in open session with all commissioners and the county clerk present.
Adam Holt a reporter with the Bourbon County Review was also present.
Fort Scott City Manager Dave Martin introduced John Garrison the new finance director for the City. Dave also told the commissioners about a complaint that he had heard. He had visited with Kendell about this complaint & wanted to reported that Kendell had visited with this person and they were satisfied that Kendell had followed through with a phone call to them.
At 9:10 Jason Silvers a reporter with the Fort Scott Tribune arrived.
Marty presented a list of inventory to the commissioners that he is responsible for. The commissioners complimented Marty on this list.
Marty reported that the culvert is in at 180th. He also said the crusher is down again, but that Berry Tractor is looking into it. Allen asked Marty when the dump trucks will arrive, he said he would check and let them know.
At 9:25 Marty asked for a 5 minute executive session regarding non-elected personnel, to protect their privacy. Allen moved to go into executive session for 5 minutes, Jingles seconded and all were in favor. No action was taken.
Allen asked for a 10 minute executive session regarding non-elected personnel to protect their privacy, with Terri Johnson and Marty present, Jingles seconded and all were in favor. No action was taken.
Allen asked for a 15 minute executive session regarding non-elected personnel to protect their privacy, with the commissioners and Terri Johnson present. Harold seconded and all were in favor. No action was taken.
Debbie Hall asked the commissioners what valuation was used to figure the 2013 budget, Allen told her the estimated valuation used.
Terri Coop said she was notified that the Governor had made a disaster declaration for flooding, which would make Fema funding more available for agriculture.
Terri Coop talked with the commissioners about purchasing a 2011 Ford Escape with 66,000 miles for $14,750 from Sigg Motors. Harold Coleman made a motion to authorize Terri Coop to purchase this vehicle, Allen Warren seconded and all approved.
Shane Walker visited with the commissioners about the new phone system that had been budgeted for 2013, Allen moved to approve replace the phone system that has already been budgeted for, Harold seconded and all were in favor.
Doug Miller talked with the commissioners about the disposal of property, the commissioners told him that the property will be placed on purple wave and if he is interested he can bid there.
Debbie with Security First, Dan Meara and Susan Quick talked with the commissioners about tax sales, Debbie said they are almost done working on 2008 properties & are ready to start 2009. Debbie said her 2-2-2013 was near & she wasn't sure she would be finished by then, Jingles said to continue working on the tax sale properties. They want to have as many tax sales as possible in 2013.
Joe Bisogno, Joe Bisogno Jr., Lindsay Madison, Jason Marberry & Bill Brittain met with the commissioners. Joe thanked the commissioners for allowing him to talk with them. He feels that there is growth coming to Bourbon County, but that his idea could speed up the growth process. He feels that the growth will come with tourism, however, he feels that building improvements need to be made to help increase tourism. He said that he has visited with others in Bourbon County and they feel that when improvements are made they are taxed out of Bourbon County. He talked about a Beautification Project, a 10 year program for the county. His plan outlines community development. He says the 10 year program would have zero negative effect on the County, his idea is that if people make cosmetic improvements to their property for 3-4 years there is no tax increase for those improvements. By allowing the 3-4 year tax break, this hopefully will increase the improvements made to homes and businesses. This he feels in turn, will increase tourism, which will help businesses grow. He wants Bourbon County to be a place where people want to visit, live, work and raise their family. He feels that Bourbon County could be an example to other counties. Joe wants to start at the State level.
The meeting adjourned at 12:06 pm.
THE COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS
_______________________, Chairman
_______________________, Commissioner
_______________________, Commissioner
ATTEST:
Kendell Mason, County Clerk
January 7, 2013 Monday 9:00 am
The commissioners met in open session with all three commissioners and the county clerk present.
Jason Silvers a reporter with the Fort Scott Tribune was also present.
Marty talked with the commissioners about complaints from residents at approximately 245th & Valley road. The residents are concerned about the amount of traffic from logging trucks, Harold Coleman made a motion to put up signs for truck routes and signs for axle limits, Allen Warren seconded, and all were in favor.
Allen talked about a crack he noticed in a road way, he suggested that Marty check with the City of Fort Scott on what machine they use and what materials they use to fill cracks.
Terri Johnson asked to go into a 15 minute execute session with Terri, Kendell and the commissioners present, regarding non-elected personnel. Jingles moved to go into executive session for 15 minutes, Allen seconded and all were in favor. No action was taken.
Earl Brown talked to the commissioners about a road in Hiatville that he had talked to the commissioners about previously, nothing has been done to solve this problem & he asked that something be done.
Mark Mccoy talked with the commissioners about a meeting that will be taking place on January 15th at 9:00 am regarding public transportation.
Loretta George a reporter with the Bourbon County Review arrived.
Terri Johnson addressed the department heads. She told them they would be getting reports from Kendell for their department. She asked that each department head look at the reports to verify charges on their accounts.
Allen talked briefly about the upcoming 17 county meeting.
Harold Coleman and Allen Warren are planning to attend a dig safe meeting January 7, 2013 at 6:30
The meeting adjourned at 12:02 pm.
THE BOURBON COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS
__________________________, Chairman
__________________________, Commissioner
__________________________, Commissioner
ATTEST:
Kendell Mason, County Clerk
January 4, 2013 Friday 9:00 am
The Bourbon County commissioners met in open session with all 3 commissioners and the county clerk present.
Laurie Sisk, a reporter with the Fort Scott Tribune and Loretta George a reporter with the Bourbon County review was also present.
Allen talked with Marty about a corner that is located north of the airport office, Allen feels they need more reflectors at that corner.
Allen thanked Marty for repairing a pothole in the county that they had previously talked about.
Allen asked that Marty double check the meter readings on some of the graders.
Jingles talked about Justice Lane and Marco Estates, he said he felt there would need to be some work done there this spring.
Marty said that on the chip and seal, they are going to have to sift the ½" out as they crush, and will then return the overage back to the pile.
The grader that Tom Johnson uses is having transmission problems, and Berry Tractor is coming to try and repair it.
Doug Miller talked to the commissioners about how the county would dispose of unneeded equipment that the county owns. Allen said he feels that everything should be listed on Purple Wave, however, no decision was made on how the property will be sold.
Allen asked that Marty provide a list of culverts that had been installed as well as the location of the culverts.
Susan Quick asked for a 15 minute executive session regarding non-elected personnel with the commissioners and Kendell present. Jingles moved to go into executive session for 15 minutes, Allen seconded, and all were in favor. No action was taken.
Allen asked for a 20 minute executive session with only the commissioners present regarding non-elected personnel, Jingles seconded the motion and all were in favor. No action was taken.
The meeting adjourned at 11:30 am.
THE BOURBON COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS
________________________, Chairman
________________________, Commissioner
________________________, Commissioner
ATTEST:
Kendell Mason, County Clerk
January 3, 2013 Thursday 8:30 am
The Commissioners held a special meeting. Those present were all commissioners, the county clerk, the sheriff, the county attorney and the assistant county attorney.
Laurie Sisk, a reporter with the Fort Scott Tribune was also present.
Terri Johnson asked to go into executive session for 30 minutes and asked that the meeting involved all three commissioners, the county clerk, the sheriff, the county attorney and the assistant county attorney. Jingles Endicott made a motion to go into an executive session for 30 minutes, Allen Warren seconded and all were in favor.
After the 30 minute executive session, Harold Coleman made a motion to go into another executive session for 10 minutes with all of the same people present, Allen Warren seconded and all were in favor.
At the end of the 10 minute executive session Harold Coleman announced that an employee from the clerk's office had been terminated for misconduct, and because of this, he made a motion to authorize a criminal investigation for alleged employee theft, Allen Warren seconded the motion and all were in favor.
Harold Coleman made a motion to hire Terry Sercer to hold a special audit of the funds that the county clerk's office has access to, Jingles Endicott seconded the motion and all were in favor.
Terri Johnson suggested having a department head meeting Monday, January 7th at 11:00 am.
The meeting adjourned at 10:06 am.
THE BOARD OF COMMISSIONERS
OF BOURBON COUNTY, KANSAS
________________________, Chairman
________________________, Commissioner
________________________, Commissioner
ATTEST:
Kendell Mason, County Clerk
