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Severe Weather Awareness Week
March 4-8, 2013

Tornadoes  |  Severe Thunderstorms  |  Lightning   |   Flood   |   Statistics   |   Products


Join the NWS and Missouri State Emergency Management Agency and Kansas Division of Emergency Management during Severe Weather Awareness Week March 4-8, 2013 to promote severe weather safety.

THE STATEWIDE MISSOURI TORNADO DRILL WILL BE HELD TUESDAY, MARCH 5 AT 1:30 PM.

State emergency management and the National Weather Service (NWS) will conduct a  Statewide Severe Weather Tornado Drill at 1:30 p.m., Tuesday, March 5, 2013.  Every school, citizen and business is encouraged to participate in the drill. 

NWS Springfield will issue a test tornado warning as part of the drill.  Local warning sirens, NOAA All-Hazards Weather Radio, and the Emergency Alert System (EAS) will be activated to signal the start of the drill. The "TOR" code for EAS and NOAA Weather Radio will be used again this year to simulate what would occur in the event of an actual tornado warning

Residents should treat the drill as if it were an actual tornado warning. The purpose of the drill is to test everyone's readiness for life-threatening severe weather events such as tornadoes, flash floods, and damaging winds. Local officials may sound warning sirens to initiate the drill. 


Be Weather Ready

The Weather Ready Nation is about building community resilence in the face of increasing vulnerability from extreme weather events. Recent tornadoes, floods, drought, etc. demontrate the need to be prepared.   Are you weather ready?  Here are resources to help you be prepared before disaster strikes.

Ready.gov   | SEMA  |  NWS Tornado Safety  |  Safe Rooms - FEMA

Tornado Information & Safety

The deadly tornado that devastated Joplin on May 22, 2011 demonstrated the awful power of a tornado. This tornado resulted in 158 fatalities which is the deadliest single tornado since 1953. 

Missouri recorded 29 tornadoes in 2012 resulting in 6 fatalities and 70 injuries.  

Kansas recorded 94 tornadoes in 2012 resulting in 1 fatalities and 50 injuries

Other notable tornado events over the past few years across the Missouri Ozarks and southeast Kansas:

May 4th, 2003 | March 12th, 2006 | Jan 7-8, 2008May 8th, 2009 |

Severe Thunderstorm Information & Safety

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Severe thunderstorms produce a variety of weather hazards including tornadoes, large hail, damaging straight line winds, flooding, and lightning.   Now is the time to review Severe Weather Safety Information.

Severe thunderstorms producing damaging winds in excess of 60 mph and large hail can be a threat to life and property.  Damaging straight line winds are much more common than tornadoes and can be just as deadly. 

Those caught outdoors during a severe thunderstorm are particularly vulnerable.  Boaters and campers that enjoy the recreational opportunities of the Ozarks should be especially alert to the potential of severe storms.  High winds associated with severe thunderstorms can strike suddenly.  Winds in excess of 60 mph can easily capsize boats and put campers at risk due to falling trees. 

 Flood Informatilon & Safety

Typically, flooding results in more weather related fatalities than any other thunderstorm related hazard. Why? Many of the deaths occur in automobiles as they are swept downstream. Of these drownings, many are preventable, but too many people continue to drive across a flooded road. 

For more information go to the Flood Safety Awareness page. 

One of the primary flood hazards and causes of flood related deaths across the Ozarks is driving into low water crossings. Every year a few adventurous drivers attempt to cross flooded roads and fail.  Learn more about  Low Water Crossings.

Take a look at Low Water Crossing Locations across the Ozarks.

 

 

 

 

 

 

Water weighs 62.4 lbs. per cubic foot and typically flows downstream at 6 to 12 mph.  When a vehicle stalls in the water, the water’s momentum is transferred to the car. For each foot the water rises, 500 lbs. of lateral force is applied to the automobile.

But the biggest factor is bouyancy. For each foot the water rises up the side of the car, the car displaces 1500 lbs. of water. In effect, the automobile weighs 1500 lbs. less for each foot the water rises.  Two feet of water will carry away most automobiles!!!

Lightning Information & Safety

At any given moment, there are 1,800 thunderstorms in progress somewhere on Earth. This amounts to 16 million storms a year! In the United States, there are an estimated 25 million cloud-to-ground lightning flashes each year. While lightning can be fascinating to watch, it is also extremely dangerous. 

Tragedies in school sponsored athletics are unfortunately a growing trend as well. When thunderstorms threaten, coaches and officials must not let the desire to start or finish an athletic activity or event cloud their judgment when the safety of participants and spectators is in jeopardy. 

For more lightning facts and safety information go to the  NWS Lightning Awareness page.

 

Hazardous Weather Statistics

 For more information about the impact of severe weather, go to NWS Natural Hazards Statistics page.  Also take a look at the Natural Hazard Risk Assessment for your county.

 2012 Severe Report Summary

Missouri Summary  Kansas Summary  More Resources from the Storm Prediction Center
Total Reports  712  1014

Annual Severe Weather Summary

Annual U.S. Killer Tornado Statistics

Annual Tornado Summary

Annual Tornado Track Maps 

Severe Weather Data for GIS

Severe Weather Climatology 

Tornadoes 29 94
Hail Reports 246 426
Wind Reports 434 443

Missouri Severe Weather Statistics

 
 
2012
2011 2010 2009 2008 2007 2006
2005
2004
2003
2002
2001
2000
Tornadoes
 
 
Total
29 80 64 45 87 42 102 32 69 84 29 39 27
Deaths
6 158 5  3 19 3 13 1 7 19 4 1 0
Injuries
70 1182 19  19 232 3 273 9 27 171 56 0 0
Flash Floods or Flooding
 
Deaths
0 3  3 2 9 2 2 3 1 1 3 3 2
Injuries
0 0 0  0 0 4 2 0 1 0 7 6 0
Lightning
 
Deaths
0 3  1 2 0 2 0 2 2 1 0 0 0
Injuries
0 6 7  1 17 5 2 5 50 10 1 36 6
Thunderstorm Winds
 
Deaths
2 0  0 2 0 0 2 0 10 21 12 4 4
Injuries
101 9 7  8 22 2 47 5 78 181 65 51 27
Combined Totals
 
Deaths
8 164  9 9 28 7 18 6 10 21 12 4 4
Injuries
171 1195 33  21 271 14 324 19 78 181 65 51 27
More Kansas Severe Weather Statistics can be found here

 

Severe Weather Products and Services

Did you know that your NWS in Springfield, Mo. offers a wealth of information to alert you of potential or imminent severe weather and flooding?   Below is a list of severe weather products, as well the product descriptions and intended response.

Weather Briefing Pages 

 Radar 

Severe WeatherBriefing Page

Weather Ready Preparedness Page

Emergency Management & Spotter page

 Comprehensive product and services guide 

 
Severe Weather Warnings and Outlooks
Product
Description
Awareness & Action Level
Hazardous Weather Outlook Issued at least twice daily at 6 AM and 1 PM to alert you of potential weather hazards.   Stay tuned to later statements and be alert for the development of hazardous weather.
Severe Weather Watches Issued when conditions become favorable for the development of severe weather. Prepare and take necessary precautions in the event a warning is issued or severe weather is observed.
Severe Thunderstorm Warning Issued when severe weather (3/4" hail or larger and/or winds in excess of 58 mph) is imminent. Take immediate action to save lives and property.
Tornado Warning Issued when a tornado is imminent and has been spotted or indicated by doppler radar. Take immediate action to save lives and property.
Severe Weather Statement Issued to update the status of severe weather warnings and give specific details on the location and severity of storms.
Local Storm Reports Issued to inform you of actual severe weather occurrences.
Flooding
Product
Description Awareness & Action Level
Flood Potential Outlook

Issued 36 to 72 hours before potential flood events.

Stay tuned to later statements and be alert for the development of flooding.
Flood Watch Issued when conditions become favorable for flooding.  Prepare and take necessary precautions in the event a warning is issued or flooding is observed
Flash Flood Warning Issued when rapid and life threatening water rises are imminent. Take immediate action to save lives and property.
Flood Warning  Issued for main stem river flooding or over land flooding for an extended period of time.  Take immediate action to save lives and property.
Flash Flood & Flood Statements

Issued to update the status of warnings and watches, and give specific details on the locations and severity of flooding.  


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Bourbon County Treasurer

Rhonda Dunn

210 S National Ave

Fort Scott, KS 66701

620-223-3800

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Bourbon County Public Works Department

Jim Harris

Public Works Director

1427 215th St

Fort Scott, KS 66701

620-223-3248

620-768-9690

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Forms and General Information

Right of Way Use Agreement

Access Entrance Permit

Culvert Fee Schedule

Permit Fee Schedule

Permit for Dust Control

Oversize Overweight Vehicle Permit

Road Closure Consent Form

Road Closure Permit

Right of Way Use and Repair Policy

Access Entrance and Cluvert Details

County Road Details

Surface Restoration Details 1

Surface Restoration Details 2

Permit for Transmission Pipeline

Permit for Utility Line

Utility Installation Policy

Utility Resolutions

 

 

 

 

 

Projects for 2013

 


 

 Chip and Seal jobs.

 

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Bourbon County Appraiser

Judy Wallis

210 S National Ave

Fort Scott, KS 66701

620-223-3800

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Bourbon County GIS

Shane Walker

GIS Director

210 S National Ave

Office 12

Fort Scott, KS 66701

620-223-3800 x127


bbgisOnline Map of Bourbon County Kansas

What is GIS?

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 Geographic Information Systems (GIS) is a set of tools for the collection and maintenance of databases and their spatial position. These tools are capable of creating maps and figures to display a multitude of data and the geographic position of that data within a particular area. Point, line, and polygon features are represented with associated attributes as layers within GIS. These layers can then be visually manipulated to draw illustrative and statistical conclusions. GIS can create maps for landowners, geographically represent sales data, illustrate and manage parcel boundaries, and calculate statistics as it relates to the geographic scope of a project. But the true scope of GIS is only limited by the needs and purposes of the user or requestor.

 

 

 

 

                                              

GIS Department Responsibilities


The GIS Department is responsible for the daily operations of the County Geographic Information System (GIS) and providing technical assistance to the County, Cities, and Towns utilizing the system.

 

Bourbon County GIS geospatial data is considered a strategic asset for directly benefiting county office decision-making abilities, helping county and city government operate more efficiently, promoting economic development, and for delivering spatial data and services with greater speed and accuracy.

                                    

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Bourbon County Information Technology Department

Shane Walker

Director of Information Technology

210 S National Ave

Office 12

Fort Scott, KS 66701

620-223-3800 X127

 

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The Bourbon County Information Technology Department provides services to County Departments to aid in the effective delivery of IT services that support the business needs of the county. County Information Technology is a vital part of the organization, providing faster and better ways for our employees to do their jobs and for our residents to access our services. We continue to keep our technology current and to work with members and management of all departments to provide the computing capabilities that are needed.

Vision 
Our vision is to enable each County department to better serve the public through the best and highest use of appropriate technology, using creative, progressive, and economical IT solutions with uncompromising quality, reliability and efficiency.

 

Mission
To provide organizational and individual leadership in IT by researching, evaluating, planning, implementing, and supporting appropriate technologies, designed to assist our County departments in accomplishing their visions and missions, and to apply technology and best practices that make the delivery of government services affordable, efficient, accessible, and responsive to the citizens of Bourbon County.

 

Objectives

  • Continue to develop and implement IT practices in the areas of information handling, requesting and processing standards.
  • Complete and implement approved IT components of The Bourbon County Continuity of Operations Plan.
  • Perpetually refine the data and telecommunications infrastructure and its related security, and assure appropriate network performance and capacity.
  • Continually evaluate and, as appropriate, upgrade technical resources to protect against hardware and software obsolescence and assure all systems are properly supported.

 

 

 

 

 

 

 

 

 

 

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Bourbon County

Sheriff's Office                                                                                                  Bill Martin - Sheriff

204 S National Ave                                                                                   Ben Cole - Undersheriff

Fort Scott, KS 66701

620-223-1440

 

The Bourbon County Sheriff’s Department has a full-time Deputy position.
Applicant must reside within Bourbon County or willing to relocate within 6 months of being hired. Applicant must be 21yoa with a valid driver’s license and clean driving record. Preferred applicant needs to be certified Law Enforcement Officer but willing to train the right applicant. Employment /Criminal History background check will be completed on applicants.
Benefits include: vacation and sick leave, KEPERS retirement, health, dental, and vision insurance, paid holidays.

The Sheriff's Office is not staffed 24hrs a day.

If you have an EMERGENCY CALL 911.

Vehicle Inspections

Monday and Friday

12:30-1:30

South parking lot of the Courthouse

Out of State Titles only

No Salvage Titles

No Previous Salvage Titles

Cost $20 per vehicle

Please bring Driver License, Title and Vehicle

 

 

 

 

 

 

 

 December 31, 2013                                         1:00 Tuesday Special Meeting

 The Bourbon County Commissioner met in open session for a budget work session. Present for the meeting were the 3 Commissioners, the County Clerk, Terry Sercer, Jim Harris, Rhonda Dunn, Terri Johnson and Valorie Leblanc.

 There was a discussion over reimbursements that come in 2014 for 2013 expenses; Terry Sercer said that this could be a budget extender for 2014.

 There was discussion over the expected balances on funds for 2013.

 Barbara made a motion to approve a resolution renaming the Equipment Reserve fund to the Computer Equipment Reserve fund, Allen seconded and all approved.

 Allen made a motion to approve a resolution approving year end transfers subject to budget authority and cash carryover to 2014; the first transfer from the Road & Bridge fund to a Special Road Machinery fund, the second would be from the General fund 12.5% to the Equipment Reserve fund and 87.5% to Capital Improvement fund, Barbara seconded and all approved.

 Both of these resolutions will be signed on January 3rd, 2014.

 Barbara made a motion to approve paying $1,000 (out of the 2013 budget) to the Kansas State House Map Project in the Capital visitor center, to be paid out of the General/General fund, Allen seconded.

 The meeting adjourned at 2:35 pm.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk


 

 December 30, 2013                                         Monday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Tammy Helm with the Fort Scott Tribune was also present.

 Jim Harris presented 3 separate applications for crossing Bourbon County roads to install phone lines. Barbara made a motion to approve the 3 applications to cross County roads; the applications were for 524 and 250th, 1336 and 240th and 123 and Indian road; Harold seconded and all approved. Jim and Allen signed the applications.

 Jim reported that they had received 2 checks from FEMA, one for $7,542.82 and one for $1,479.00. Jim said he is expecting to receive a check from T-Works for $55,690.34 this week.

 Harold told Jim that there is a culvert inside the Barnesville Cemetery that is blocked and causing drainage issues, Jim said he would look at it.

 Barbara said that JR Stewart complimented the condition of the roads by his house.

 The Commissioners talked about the road permits and Rural Water, Allen is going to talk to Shafer, Kline and Warren to see what other Counties do when it comes to rural water and the permits.

 Rhonda Dunn talked to the Commissioners about the transfers that were to be made between Road & Bridge, Special Bridge, Bridge & Culvert and Sales Tax; she said Road & Bridge expenses will be reduced $517,303.97, Special Bridge revenue will be reduced $133,992.16, Bridge & Culvert expenses will be reduced $20,872.60 and Road & Bridge Sales Tax revenue will be reduced by $404,184.41. Rhonda said she updated the officers on the account at Union State Bank. Rhonda talked about the Neighborhood Revitalization Program, she said Bourbon County has the software to administer this program; CIC the software company will give Rhonda an estimate for training to use this program. Rhonda talked about using as much of the CIC program as she can when it comes to the work in her offices. Rhonda talked about the amount of returned tax statements from the mail she has in her office.

 The Commissioners opened up the meeting for the 2013 budget amendment. Allen made a motion to close the budget hearing for amending the 2013 budget and adopted the 2013 amended budget. (The Landfill originally adopted a budget of $174,300 and it was amended to $274,572, the Sewer District originally budgeted $0 and it was amended to $22,000). Barbara seconded the motion and all approved. The Commissioners and Kendell signed the amended budget.

 Valorie Leblanc talked to the Commissioners regarding the lease with City State Bank regarding the 6 Sheriff vehicles. The Commissioners decided that there should be 6 separate leases.

 Barbara made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Allen seconded (the session included the 3 Commissioners and Valorie Leblanc). No action was taken.

 Barbara moved to go into a 10 minute executive session regarding civil litigation, Allen seconded (the session included the 3 Commissioners and Valorie Leblanc). No action was taken.

 The Commissioners will meet with Terry Sercer on December 31, 2013 at 1:00 for a budget work session.

 The meeting adjourned at 11:51 am.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 December 27th, 2013                                                 Friday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Tammy Helm from the Fort Scott Tribune was also present.

 Jim Harris reported that they have been hauling rock this week. He said the well in Garland has been fixed, and said they will go back when the weather warms up and put something other than sand on the top. He said they are breaking rock at the George quarry. Jim said they treated the roads again this week due to the weather.

 Jim said that Sondra Clark with T-Works will be here January 3rd at 9:00 am to discuss the program with the Commissioners.

 Rhonda Dunn talked about transferring $129,079 from Road & Bridge, transferring $20,872.60 from Bridge & Culvert, transferring $759.37 from Special Bridge, and depositing $144,761.76 in Special Bridge and depositing $759.37 in Road & Bridge.

 The Commissioners talked about Yale road, Jim said they had plans to work there, but haven’t yet due to the weather.

 The Commissioners recapped the 2013 goals. There was discussion over the 17 County meeting that Bourbon County hosted, the County calendar, the Commissioners are still reviewing the employee handbook, performance reviews are in place, the chip & seal plan, recognizing 5 year anniversaries, furthering training for employees and vacation scheduling.

 Tom Hill asked the Commissioners to put some patch on North National as well North on 215th.

 Terri Johnson told the Commissioners that the bond payment for the Attorney’s building is due February 2014. The Commissioners authorized the payment to be paid out of the General/General fund. Terri said she is waiting on a response from John Hill regarding separating the loan payments on the new vehicles in the Sheriff’s office.

 Terri said she talked with Justin at KCAMP regarding sharing equipment with other counties; Terri is changing the wording on the original contract.

 Allen made a motion to go into a 20 minute executive session regarding Courthouse security (the session included the 3 Commissioners, Bobby Reed, Ben Cole & Terri Johnson), Harold seconded. No action was taken.

 Harold made a motion to authorize exemption for Bourbon County under KSA 75-7c20(i) to exempt the Bourbon County Courthouse from the provisions of the Personal and Family Protection Act effective January 1, 2014 for a period of four years and to authorize Allen to sign the letter to the Attorney General, Barbara seconded and all approved. Allen signed the letter.

 Earl Brown asked the Commissioners if there were laws or rules regarding residents stacking trash in their yards, Allen said there are rules for the City, but not the County. The Commissioners told Mr. Brown to contact KDHE.

 The meeting adjourned at 11:01 am.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

December 23, 2013                                                             Monday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Tammy Helm with the Fort Scott Tribune was also present.

 Jim Harris reported that the Road & Bridge crew had worked on Saturday treating the roads due to the ice that Bourbon County received. Jim said they used the emergency road plan & that the crews did an excellent job.

 Jim said he is working with the Insurance Company regarding the Landfill truck that caught fire last week. Jim said KDHE inspected the Landfill, which the Landfill passed the inspection at 100%.

 Rhonda Dunn talked to the Commissioners regarding Highway sales and use tax, she said the County receives money based on the miles of roads in the County & that it is paid to the County quarterly. Rhonda also talked about the Neighborhood Revitalization Program, she said the City currently overseas this, but in most Counties the County overseas it. She is going to check on the cost to purchase the software program to implement the Neighborhood Revitalization Program.

 Terri Johnson said that John Hill from City State Bank sent her a draft for the contract to finance the vehicles in the Sheriff’s department. Terri felt that it would be better to have separate loans for each vehicle instead of one loan for all of the vehicles. Bill Martin said he would ask John Hill to visit with the Commissioners to answer any question’s they may have.

 Allen made a motion to go into a 30 minute executive session regarding Courthouse security (the session included the 3 Commissioners, Terri Johnson, Bill Martin, Ben Cole and Julie Miller), Harold seconded. No action was taken.

 There will be another Courthouse security meeting on December 27th at 10:00 am.

 Harold made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, (the session included the 3 Commissioners and Kendell) Allen seconded the motion. No action was taken.

 Harold made a motion to approve resolution 29-13 changing all non-exempt employees to being paid hourly instead of salaried & changing paying bills and payroll to being paid bi-weekly instead of semi-monthly, Barbara seconded & all approved.

 Harold made a motion to approve resolution 30-13 the salary resolution for elected officials effective December 24th, 2013, Allen seconded and all approved.

 Harold made a motion to approve resolution 31-13 the resolution for wages of non-elected personnel effective December 24th, 2013, Allen seconded and all approved.

 Harold made a motion to hire Will Wallis as the Emergency Preparedness Director, (to start in January 2014) at an annual salary of $29,451.39, Barbara seconded and all approved.

 Rhonda Dunn talked to the Commissioners regarding the $3 overpayment & underpayment of interest on taxes. Barbara made a motion to continue the policy regarding waiving the $3 overpayment & underpayment of interest on taxes (until the Treasurer requests a change), Harold seconded and all approved.

 The Commissioners asked Terri Johnson to prepare a letter to the Attorney General regarding Courthouse Security.

 The meeting adjourned at 11:59 am.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 December 20, 2013                                                   Friday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Tammy Helm with the Fort Scott Tribune was also present.

Jim Harris said this week they had placed culverts on 55th & Sycamore, 145th, as well as placed culverts under a bridge on Range Road between 175th & 195th. He said they had broken out the concrete on a well in Garland. He said they hauled rock on 267th & Quail, 195th, and Limestone. Jim said they had been side trimming around the County.

Jim reported the Landfill semi had caught fire (which is used to haul trash to Allen County) and done damage to the engine. He said they are going to use the low-boy to haul.

Jim said they are prepared for the bad weather that is scheduled to hit Bourbon County this weekend.

Harold told Jim about a culvert that is washing out between 225th-235th & Valley Road.

Charlie Blevins thanked the Commissioners for fixing the ditch West of Fulton; he said he had been asking for 4 years to get this fixed.

Holly Powers with Shafer, Kline & Warren brought the Commissioners a basket of Christmas candies & talked about the Enbridge pipeline going through the County.

Terri Johnson gave the Commissioners an update on the ongoing criminal investigation regarding the theft in the Courthouse. She said she has not received the investigation file from the KBI officer investigating the case, the KBI officer said he is still waiting on reports, but that it is still an active investigation.

Rhonda Dunn told the Commissioners that the Treasurers office has collected just over 7 million dollars (approximately 45.5% of the 50% that is due December 20, 2013) to date for the 2013 taxes. Rhonda said that the Road & Bridge sales tax revenue received for 2013 is 1,024,892.71 (this money can only be used for hard surface roads).

Allen made a motion to go into a 20 minute executive session for non-elected personnel to protect their privacy (the session included the 3 Commissioners, Paul Ballou & Shane Walker), Barbara seconded the motion. No action was taken.

Allen made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, (the session included the 3 Commissioners, Terri Johnson and Kendell Mason) Barbara seconded. No action was taken.

The meeting adjourned at 11:40 am.

                                                  THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

December 18th, 2013                                       1:00 pm

  The Bourbon County Commission met in open session for a special meeting with all three Commissioners and the County Clerk present.

  Allen made a motion to go into a 45 minute executive session for non-elected personnel to protect their privacy, (the session included the 3 Commissioners, Paul Ballou, Shane Walker and the interviewee for the Emergency Management position) Barbara seconded. No action was taken.

  Allen made a motion to go into a 45 minute executive session for non-elected personnel to protect their privacy, (the session included the 3 Commissioners, Paul Ballou, Shane Walker and the interviewee for the Emergency Management position) Barbara seconded. No action was taken.

  Allen made a motion to go into a 45 minute executive session for non-elected personnel to protect their privacy, (the session included the 3 Commissioners, Paul Ballou, Shane Walker and the interviewee for the Emergency Management position) Barbara seconded. No action was taken.

  The meeting adjourned at 3:55.

                                                    THE BOARD OF COMMISSIONERS

                                                   OF BOURBON COUNTY, KANSAS

                                                   (ss) Allen Warren, Chairman

                                                   (ss) Harold Coleman, Commissioner

                                                   (ss) Barbara Albright, Commissioner

 ATTEST:

 (ss) Kendell Mason, Bourbon County Clerk

December 16, 2013                                                   Monday 9:00 am

 The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

 Tammy Helm with the Fort Scott Tribune was also present.

 Alan Stewart from Bronson told the Commissioners that Tom Metcalf, Sam Evans & John Weikel did a great job putting in a whistle in Bronson. Jim Harris told Mr. Stewart that they were planning on putting cold mix down today North of Bronson.

 Jim said this week they would be putting a culvert in by Devon & on 175th East on Range road, putting rock on 267th and hauling gravel. Allen asked Jim to look at a culvert on 55th north of the quarry. Allen told Jim that the end of a culvert needs rock on Maple road East of Jim Fewins’ property.

 Allen moved to go into a 30 minute executive session for non-elected personnel to protect their privacy, (the session included the 3 Commissioners, Jim Harris and Jennifer Hawkins) Barbara seconded. No action was taken.

 Allen moved to go into a 15 minute executive session for non-elected personnel to protect their privacy, (the session included the 3 Commissioners, Jim Harris and Jennifer Hawkins) Barbara seconded. No action was taken.

 Allen made a motion to go into a 20 minute executive session regarding building security (the session included the 3 Commissioners, Terri Johnson, Bill Martin & Ben Cole), Harold seconded. No action was taken.

 Harold made a motion to go into a 20 minute executive session regarding building security (the session included the 3 Commissioners, Terri Johnson, Bill Martin & Ben Cole), Allen seconded. No action was taken.

 The Commissioners will review building security again at 11:00 Friday December 20th, 2013.

 Allen made a motion to renew Bourbon Counties 2014 membership with KAC, Barbara seconded.

 Bobby Reed & Julie Miller met with the Commissioners asking for help with scheduling situations. Bobby asked if the SEKRCC employees could go to 12 hour shifts & 86 hour pay periods in order to help boost morale for the employees. After reviewing the law, Terri Johnson said that the SEKRCC employees would not qualify to go to 86 hour pay periods.

 Allen made a motion to go into a 15 minute executive session regarding non-elected personnel to protect their privacy, (the session included the 3 Commissioners and Terri Johnson) Barbara seconded the motion. No action was taken.

 Barbara made a motion to go into a 5 minute executive session for non-elected personnel to protect their privacy, (the session included the 3 Commissioners and Terri Johnson) Allen seconded the motion. No action was taken.

 The meeting adjourned at 12:03 pm.

                                                   THE BOARD OF COMMISIONERS

                                                  OF BOURBON COUNTY, KANSAS  

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 December 13, 2013                                                   Friday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Tammy Helm from the Fort Scott Tribune arrived at 9:20 am.

 Jim Harris reported that they had done ditching on 240th & Musket as well as 205th. He said they had been doing side trimming on Zinc Road. Jim reported that they installed a culvert north of Bronson by the Stewart property.

 There was discussion over a bridge on 240th; Raymond Kalm reported that the bridge needs either gravel or concrete placed at each end.

 Jim reported that they viewed a well in Garland that is on the edge of the road. He said the well is full of gravel and sand and has been for years.

 Allen moved to go into a 20 minute executive session for 15 minutes for non-elected personnel to protect their privacy (the session included the 3 Commissioners and Jim Harris), Barbara seconded and all approved. No action was taken.

 David Neville reported that Design Mechanical removed the damaged section of the boiler without damaging any other sections. He also said that CDL had moved the a/c units off of the roof at the Attorney’s building at 108 W. 2nd.

 The Commissioners reviewed a road closure permit from Pioneer LLC to close a portion of Eagle Road, the Commissioners asked Jim to view the road and report back to the Commissioners on December 16th.

 John Barney with P1 group talked to the Commissioners regarding increasing energy efficiency. He said that older boilers, windows & lights drive up energy usage. He reported that P1 had just completed work on the new hospital in Iola. He asked the Commissioners if there were any plans for the County to build a new facility within 5-6 years, the Commissioners said no, they are planning on staying in the current building. He said P1 would first do a benchmark assessment on the facility (which is free of charge) by gathering information on the building and getting an energy rating on building, then they would discuss what can be done to increase energy efficiency.

 Allen said they understand that the windows and lighting could be more efficient; he said however it would be a problem coming up with the money to make the conversions. John asked if the Courthouse was on the National Historical Registry, the Commissioners said no. John said there may be money available through the Historical Registry to help make energy saving improvements. Barbara said she would like to see a long term plan. John said he would make a 2nd appointment with the Commissioners to discuss this further.

 Allen made a motion to go into a 20 minute executive session for non-elected personnel to protect their privacy, (the session included the 3 Commissioners, Paul Ballou & Shane Walker) Harold seconded. No action was taken.

 The Commissioners approved moving all non-exempt employees to hourly and being paid every other week with the first paycheck being made on January 10th, 2014.

 Terry Sercer met with the Commissioners and Rhonda Dunn regarding the 2013 budget. Terry said there are 2 funds that need amended for the 2013 budget. The Landfill budget needs amended due to the amount of revenue and expenses due to the amount of debris from the hail storm. Terry said the Sewer District needs to be amended in order to pay the debt on the bonds. Allen made a motion to amend the 2013 budget and Barbara seconded. The budget hearing to amend the budget will be held on December 30th @ 10:00 am.

 Allen made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, (the session included the 3 Commissioners and Jennifer Hawkins) Barbara seconded. No action was taken.

 The meeting adjourned at 12:09 pm.

                                                   THE BOARD OF COMMISIONERS

                                                  OF BOURBON COUNTY, KANSAS  

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 December 10, 2013                                                   1:00 pm

 The Bourbon County Commission met in open session for a special meeting to discuss the remaining balance in the 2013 budget.

 Shane Walker, Rhonda Cole, Lora Holdridge, Bill Martin, David Neville, Julie Miller, Bobby Reed, Terri Johnson, Judy Wallis, Jim Harris and Terry Sercer were also present.

 The meeting adjourned at 3:30 pm.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 December 9, 2013                                           Monday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Tammy Helm with the Fort Scott Tribune was also present.

 Allen reported that Jim Harris would not be attending the Commission meeting, Allen said that the Road & Bridge crew worked late Sunday night taking care of the roads due to the inclement weather.

 The Commissioners announced that there were 7 applications received for the Emergency Management position, the Commissioner will review the applications.

 The Commissioners opened the sealed bid for the replacement of the single cast iron end boiler section. Design Mechanical submitted the only bid for $9,754.00 including materials and labor. Design noted on their quote, that it may be difficult to separate the damaged section from the other sections without damaging other sections. Allen moved to accept the bid from Design Mechanical for $9,754.00, Harold seconded and all approved. David suggested having Design remove the damaged section before ordering a new section in case removing the damaged section damaged a different section; the Commissioners felt that would be a good idea.

 The Commissioners opened the sealed bids to relocate the 3 a/c units from the Attorney’s roof at 108 W. 2nd. There were 2 bids, CDL bid $3,915.00 and Design Mechanical bid $9,691.00. Barbara moved to accept the low bid from CDL, Harold seconded and all approved.

 The Commissioners will meet with Terry Sercer and the department heads at 1:00 December 10th, to review the end of November budget reports to determine if any budget amendments need to be made in 2013.

 Allen said Bourbon County hauls solid waste to Allen County and that fee is going up 30 cents a ton, he said Bourbon County hauls an average of 9-10 ton a day to Allen County.

 The meeting adjourned at 11:21 am.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

December 6, 2013                                           Friday 9:00 am

The Bourbon County Commission met in open session with Commissioner Warren, Commissioner Coleman Commissioners and the County Clerk present.

Tammy Helm with the Fort Scott Tribune was also present.

Julie Miller, Ben Cole, Bobby Reed, Bill Martin & Terri Johnson were all present for a meeting regarding the overtime for the Correctional Center. Terri Johnson said that the overtime has been going down in the Correctional center since 8/15; however the overtime on 11/27/2013 was up. Bobby said that there was an error in the amount of overtime calculated, he said he signed off on payroll on November 22nd, and the employees that worked on the 22nd the system doubled their time, accounting for a large portion of the extra overtime. The employees that were overpaid on 11/27 will have to reimburse the County the overpaid amount by the end of 2013. There was discussion to change pay periods to every other week instead of semi-monthly as well as changing all non-exempt employees to hourly instead of salary. Kendell said she would start checking on the process to see about getting these changes made by January 1st, 2014.

Barbara arrived at the Commission meeting at 9:36 am.

Jim Harris said they have been blasting at the Beth Quarry, hauling rock and are finishing the Blake Quarry spillway.

Harold told Jim that the brush needs cut on Zinc Road. The Commissioners asked Jim to look at Charlie Blevins ditches West of Fulton and see what needs to be done to fix them.

Allen told Jim that 190th needs gravel as well as Katy Road. Barbara told Jim that she had talked to a resident on 240th regarding the road, water & ditches there; Jim said they are replacing a culvert in that area next week. Barbara talked about telephone wires that a grader had hit and the placement of the wires next to the surface of the road. Barbara talked to Jim about doing employee evaluations by the end of 2013 and each year there after in the 4th quarter.

Jim said they are placing a culvert at 55th & Sycamore next week (weather permitting).

Barbara made a motion to place an ad in the Fort Scott Chamber of Commerce magazine for 2014 for $175, Allen seconded the motion.

Shane Walker reported to the Commissioners that the bills for the new AT&T system for the County should go from approximately $2000 a month to approximately $600 a month.

Allen made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy (the session included the 3 Commissioners), Harold seconded. No action was taken.

The meeting adjourned at 11:51 am.

                                                  THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

December 2, 2013                                                     Monday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Tammy Helm with the Fort Scott Tribune was also present.

 Charlie Blevins asked the Commissioners if the work was going to be completed on 205th, Harold told him that Jim Harris will be contacting him regarding this.

 Allen made a motion to go into a 20 minute executive session for non-elected personnel to protect their privacy, Barbara seconded (the session included the 3 Commissioners). No action was taken.

 Harold made a motion to approve cereal malt beverage license permit renewals for Sugar Valley (both on and off premises) & Union Station (off premises), Barbara seconded the motion, Allen and Kendell signed the permits.

 Terri Johnson talked to the Commissioners regarding Courthouse security. Harold said that the Under Sheriff was to contact Franklin County to review the guidelines they have put in place, Terri suggested since there is a deadline coming up that if the Commissioners do not have a copy of the guidelines from Franklin County by 12/6/2013 that they contact Franklin County themselves.

 Barbara made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, (the session included the 3 Commissioners and Terri Johnson) Harold seconded. No action was taken.

 Barbara made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, (the session included the 3 Commissioners and Terri Johnson) Harold seconded. No action was taken.

 Terri & the Commissioners discussed the employee reviews, the Commissioners decided that they need to be completed for each employee annually the last quarter of each year and when a new employee is hired they need to be evaluated at the end of their 6 month probationary period.

 Allen made a motion to approve a permit requesting a new culvert from Allen Stewart, Barbara seconded and all approved.

 The Commissioners discussed the amount of overtime in the Correctional Center; the Commissioners are going to discus the matter with Bobby on December 6th.

 Terri Johnson said she has emailed a copy of the contract between Allen and Bourbon County on sharing equipment to the insurance company for them to review.

 Barbara took a phone call from a resident in Bronson saying the County Road & Bridge employees are driving fast & stirring up dust.

 The meeting adjourned at 12:05 pm.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

  

November 25, 2013                                         Monday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Tammy Helm with the Fort Scott Tribune was also present.

 Harold told Jim that Limestone road west of Redfield needs gravel on the curve. Larry Quirin complimented the work that Jim’s employees had done.

 Barbara read a thank you from Connie May for the concrete work done at the Garland Fire Station.

 Jim said they are still hauling dirt to the Landfill.

 Allen presented pictures of the bridge that was completed on Yellowstone road. Allen and Barbara presented pictures of a drainage problem on 267th between Arrowhead and Calvary.

 David and Jim talked to the Commissioners about the buildings at the County Barn that needs roof replacement. Jim recommended a metal roof. The Commissioners asked David to put it out for bids for a metal roof for the buildings.

 Barbara and Allen will be attending a Regional Transient Transportation meeting on December 10th at 9:30 am; no County business decisions will be made.

 The Commissioners discussed the Neighborhood Revitalization program.

 The meeting adjourned at 11:54 am.

                                         THE BOARD OF COMMISSIONERS

                                        OF BOURBON COUNTY, KANSAS

                                        (ss) Allen Warren, Chairman

                                        (ss) Harold Coleman, Commission

                                        (ss) Barbara Albright, Commission

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

November 22, 2013                                         Friday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Tammy Helm with the Fort Scott Tribune was also present.

 Jim presented a plan to the Commissioners for inclement weather. He talked about the maps and the drivers that cover the different areas in the County.

 Harold complimented the crews that did the work on Yellowstone. Jim complimented all of the workers. Jim said they are hauling rock on Grand road as well as on 267th between Arrowhead and Deer road.

 Jim said he received a phone call from Doug Miller asking for a letter from the County giving permission for him to haul the scrap metal from the Landfill to the scrap yard.   Kendell typed a letter for the Commissioners to sign, allowing him to haul the metal from 11/22/2013 – 1/1/2015.

 Allen said he had a phone call from Mark Stewart regarding Soldier road, he said the windrow is holding water.

 Barbara said residents on Jayhawk thanked the County for the work done on Jayhawk road.

 Jim talked about Jubilee road and a resident wanting to change the flow of water on their property.

 Allen took a phone call from Maryann Michaels; she said she had a bill from Heartland Rec. that was past due for the County. Jim is going to talk to the person that pays the bill.

 Allen made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, (the session included the 3 Commissioners and Jim Harris), and Harold seconded the motion. No action was taken.

 Rhonda Dunn presented a list of fund balances for the funds at the County. As of 10/31/2013, she said the total of all funds was $3,325,106.74. Mark McCoy was present while Rhonda Dunn talked to the Commissioners; he questioned why when he paid his taxes late were they listed in the newspaper. Rhonda said that the list of delinquent taxes says that as of this date… the taxes were delinquent and it’s required that they run the list of delinquent taxes 3 times & the same list is ran 3 times. Mark McCoy talked to the Commissioners regarding the transient guest tax; he previously talked to the Commissioners about making transient guest tax County wide. Mr. McCoy said he had visited with Crawford County regarding their transient guest tax & planned to continue visiting with them. He said it may involve more work for the Treasurer to track and report the taxes collected from transient guest tax. He said he is on several committees to benefit both the City & the County to bring businesses and jobs to the area. Mr. McCoy talked about McDonalds Restaurant and the different operations there; he mentioned that his taxes there had gone up tremendously after building the new restaurant. He said taxation is a significant issue in bringing businesses to the area.

 David Neville presented an estimate to the Commissioners from Design Mechanical. He said an engineer sent recommendations to Design to replace the boiler. Design estimated it to cost $197,000 which Design said could possibly save 40-60% in gas utility bills. Design estimated it to cost $12,000 to replace 1 section of the current boiler. Allen made a motion to approve for David to get bids to replace the 1 damaged section of the boiler, Barbara seconded and all approved.

 David talked to the Commissioners about the roof at the County Barn, Allen suggested discussing the roof there again on Monday when Jim Harris was present at the Commission meeting. The Commissioners asked David to get bids to move the a/c units off of the Attorney building.

 The meeting adjourned at 12:04 pm.

                                         THE BOARD OF COMMISSIONERS

                                        OF BOURBON COUNTY, KANSAS

                                        (ss) Allen Warren, Chairman

                                        (ss) Harold Coleman, Commission

                                        (ss) Barbara Albright, Commission

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

November 19, 2013                                         Tuesday 8:30 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Allen made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, (the session included the three Commissioners and Rhonda Dunn) Harold seconded the motion. No action was taken.

 The meeting adjourned at 8:50 am.

                                        THE BOARD OF COMMISSIONERS

                                        OF BOURBON COUNTY, KANSAS

                                        (ss) Allen Warren, Chairman

                                        (ss) Harold Coleman, Commissioner

                                        (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

November 18, 2013                                         Monday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Randy Handly with the Bourbon County Review and Tammy Helm with the Fort Scott Tribune were also present.

 Jim Harris said they are moving dirt to the Landfill to create zones and reviewing changes with the Landfill employees at the Landfill regarding the KDHE regulations. Jim said they are hauling materials to the Yellowstone Bridge.

 The Commissioners decided the Landfill will be closed Thursday and Friday for Thanksgiving and open on the Saturday after Thanksgiving.

 The Commissioners and Jim will be going to the Anderson County Landfill to view their operations on Tuesday, November 19th. No County decisions will be made.

 Allen presented pictures of the Beth Quarry; he complimented the work that has been done there.

 Harold told Jim that the South bound lane between 245th & Tomahawk road needs some cold patch.

 Barbara told Jim that Mr. Belshe said some needs to be done on 240th he also said that trees are hanging over Musket road.

 Barbara presented pictures of Garland and the concrete work that was done at the Fire Stations drive, and pictures of a well near there. Allen suggested having Jim Harris look at the well and the location of it.

 Shane talked to the Commissioners regarding advertising for the Emergency Management position. Shane is going to advertise and the Commissioners hope to have someone hired for this position by the first of 2014.

 Terri Johnson presented an authorization for Allen to sign to transfer a surplus of $6,600 from the Juvenile fund to the Correctional Center fund. Terri talked to the Commissioners about setting the date for the next department head meeting regarding the 2013 budget; Allen said he wanted to talk to Terry Sercer to see when he would be available.

 Allen made a motion to go into a 5 minute executive session for non-elected personnel to protect their privacy, (the session included the 3 Commissioners and Terri Johnson) Harold seconded. No action was taken.

 Allen made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Barbara seconded the motion (the session included the 3 Commissioners, Terri Johnson and Jennifer Hawkins. No action was taken.

 Sam Mason visited with the Commissioners.

 Allen made a motion to go into a 10 minute executive session regarding Attorney Client privilege with possible litigation, Barbara seconded, and (the session included the 3 Commissioners, Terri Johnson and Valorie Leblanc). No action was taken.

 Allen made a motion to hold a special Commission meeting on November 19th, 2013 @ 8:30 am, he anticipates going into an executive session and anticipates that there will be no action. Barbara seconded the motion.

 The meeting adjourned at 12:05 pm.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commission

                                                  (ss) Barbara Albright, Commission

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 

November 15, 2013    (amended)                                     Friday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Randy Handly with the Bourbon County Review and Tammy Helm with the Fort Scott Tribune were also present.

 Charlie Blevins talked to the Commissioners regarding land he has North of 31 Hwy on 205th. He said that the water is coming from the East and running into his field. Charlie asked that this be corrected; the Commissioners took Charlie’s number and said they would have Jim Harris contact him to get this fixed. Charlie thanked the Commissioners before leaving.

 Bob Lawrence a Motor Carrier Inspector talked to the Commissioners about 218th and Native road going to the Landfill regarding loads not being covered going to the Landfill. He said that it is the duty of the driver to make sure that their loads do not blow off of the trailers and those lightweight objects that could fall off of the trailer should be covered. He said the Sheriff’s department can enforce this law. Allen asked that the Motor Carrier periodically travel to the Landfill to make sure the loads that need to be covered are covered. He also talked about different laws pertaining to the weight of vehicles. He said that there is a new law that as of 1/30/2014 anyone that has a Class A CDL has to have a current medical certification on file with the DMV. In order to get a medical certificate (this is a DOT physical) on file, Class A CDL drivers can go onto the internet to Kansas CDL medical self certification into category 2 for interstate exempt. He said he plans to visit with the Road & Bridge employees to explain this new law to them.

 Allen made a motion to go into a 45 minute executive session for 45 minutes for non-elected personnel to protect their privacy, the session included the 3 Commissioners, and Harold seconded the motion. No action was taken.

 Allen made a motion to go into a 20 minute executive session for 20 minutes for non-elected personnel to protect their privacy, the session included the 3 Commissioners, Paul Ballou & Shane Walker, and Barbara seconded the motion. No action was taken.

 Doug Miller said he is now collecting trash for the housing authority and asked if he could pay his bill monthly at the Landfill. The Commissioners said that would be ok as long as the bill is kept current. Doug said he would keep the bill current.

 The meeting was suspended at 11:10.

 The meeting resumed at 1:00 for a department head meeting regarding to the remaining balance in the 2013 budget.

 Present for the department head meeting were Terri Johnson, Judy Wallis, Kendell Mason, David Neville, Rhonda Dunn, Bill Martin, Shane Walker, Bobby Reed, Rhonda Cole, Lora Holdridge and Allen Warren. Barbara arrived at 1:19. There was discussion over the balance in the 2013 budgets as of 10/31/2013. Bill said they should receive the new Sheriff vehicles in December. Lora said she may have $100 extra after all of the Register of Deeds bills are paid in 2013. As of 10/31/2013 the Correctional Center was at 94.82% and there was discussion over any expenses that could be eliminated or that could wait until 2014. It is projected that the Correctional Center will be short $50,000 for 2013. Terri Johnson said that $6,600 can be transferred to the Correctional Center Fund from the Juvenile Detention fund.  Rhonda Dunn said there may be approximately $8,000 extra in the Motor Vehicle department. Rhonda Dunn explained the proceeds from the tax sale and said there should be money from there that will go into the general fund from the tax sale. Lora Holdridge questioned why the Road & Bridge department wasn't cutting their 2013 budget. Allen said Road & Bridge isn’t part of the General fund. There was discussion over amending the budget in December to compensate for the insurance payments vs. the bills that were paid with the insurance money from the hail storm.

 The County recently got a new phone system and Allen suggested that Shane check into selling the old system (possibly on EBay).

 Terri Johnson presented the performance reviews that the County will start using for their employees. Allen asked that the department heads do their reviews in July.

 The meeting adjourned at 2:47 pm.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 November 8, 2013                                          Friday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Tammy Helm with the Fort Scott Tribune was also present.

 Jim Harris reported that they had been putting base rock on Grand Road. He said they have hauled rock all week. Jim said he had a meeting with KDHE at the landfill, Jim said they are setting up 3 zones for dumping at the landfill, he also said he will be having 3 training classes for the employees at the landfill.

 Allen took a phone call from Robert Lamb who lives on 75th; Mr. Lamb said the road needs some work, Allen asked Jim to address this road.

 All of the Commissioners and Jim will be touring the Anderson County transfer station on November 19th 8:30 am.

 The Commissioners talked to Bill Martin and Ben Cole about loads of debris going to the landfill that do not have a tarp over their debris. There was discussion over debris that falls off of vehicles going to the landfill. Bill said he would contact the KHP motor carrier inspector about the laws regarding covering loads going to the landfill.

 Deanna Wier a resident at 95th & Yale road asked the Commissioners if they could do some work on the roads in that area. Allen said they are going to be working in that area soon.

 Allen made a motion to go into a 30 minute executive session for non-elected personnel to protect their privacy, (the session included the 3 Commissioners) Barbara seconded. No action was taken.

 Allen made a motion to go into a 20 minute executive session for non-elected personnel to protect their privacy, (the session included the 3 Commissioners) Harold seconded. No action was taken.

 David Neville met with the Commissioners and reported that the roof is completed, there was some slight water damage from a leak that caused damage in the courtroom and to a phone that Wray Roofing has agreed to pay for. David said the A/C, the glass and the health department are finished. He said they are getting specs for the public works roof. David said the 1 boiler the Courthouse has is keeping up so far this year.

 Bobby Reed, Bill Martin and Valorie Leblanc met with the Commissioners regarding the contract with Advanced Correctional Healthcare. Valorie reviewed the contract. The Commissioners signed the contract for a 25 hour weekly contract, for1 year beginning November 15th, 2013.

 Valorie talked about the SEKRCC 2014 budget, she said it was reduced because of the out of housing expenses. Valorie suggested meeting with Terry Sercer again in December to review the 2013 budget. Valorie also suggested selling the unneeded items that the Courthouse has to generate some money and get rid of unwanted items.

 The Commissioners are going to have a department head meeting on November 15th @ 1:00 pm. One of the items that will be discussed will be the 2013 budget.

 The Commissioners set the Holiday meal date for the County employees for December 9th at noon at the 4H building.

 The meeting adjourned at 11:50 am.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 November 4, 2013                                          Monday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Randy Handly with the Bourbon County Review & Tammy Helm were also present.

 Jim Harris talked about water crossing the road on 235th ½ mile south of Soldier Road. Jim also talked about possibly changing a “y” intersection to a “t” intersection on 260th South of Indian.

 Barbara and Jim viewed 210th and the draining there. They talked about possible doing ditching where work has been done there in order for the water to drain better.

 Allen presented before and after pictures of Grand Road where whistles have been installed by Thomas Construction. He also had pictures of Yellowstone where Enbridge is installing the pipeline.

 Allen asked Jim to look at the condition of the road on Yellowstone going East of 3 Hwy.

 Robert Query presented pictures of entrances on 210th road. He said the condition of these entrances is unacceptable & pictures are a 1000 words. He said when he pulls in his entrance and drives over the tube the tube is getting smashed due to clay not being used by the County when the work was done there. Robert said if the County was going to hire a road superintendent they (the road superintendent) should know what material to use. He said lack of experience has caused the problem to these entrances. Jim Harris said they are working in that area today & that Roberts’ drive is a mess, Robert said it should have been done right the first time and that the County is doing the work two times instead of just once. Robert said he couldn’t feed his cattle for 2 days due to the condition of the entrances. Robert said he paid $4,700 in taxes last year. The Commissioners thanked Robert for coming in.

 Barbara asked Jim to view Fern & Birch road when it rains to see the drainage issue there.

 Barbara talked about the State House project to inlay the different counties in Kansas in the floor (for a cost of $1,000 per County) of the renovated portion of the State House. She is going to coordinate with the schools to have a fundraiser to raise money for this project.

 Connie May talked to the Commissioners about the entrance to the Garland fire department. She said that Duffy Concrete out of Nevada has agreed to do the work for $2,080 (the County would not have to supply equipment to help with this project). The Commissioners felt that would be a better option. The County has agreed to pay up to $1,000 for this project. Connie will submit a bill to the County for $1,000 to be paid.

 Bobby Reed and Bill Martin talked to the Commissioners about Advanced Correctional Healthcare (the company the County currently uses for re-pricing and other medical services for a fee of $49,249.04 annually. Bobby reported that the nurse in the Correctional facility had turned in her resignation. Bobby said Advanced Correctional Healthcare can provide a nurse for an annual fee of $77,865.82 for 20 hours of LPN coverage a week or $84,373.02 for 25 hours of LPN coverage a week. This would cost an additional $28,616.78 - $35,123.98 to the County. However, the current nurse salary and benefits is approximately $40,731 so overall this would be a savings to the County. Harold made a motion to accept Advance Correctional Healthcare 25 hour a week LPN for a cost to the County of $84,373.02, Harold asked Bobby to suggest to Advanced Healthcare that they hire a local LPN for this, Barbara seconded the motion and all were in favor.

 Harold and Bill talked about Courthouse security. Bill said he would contact the Franklin County administrator to review the Courthouse security plans they have in place.

 Bobby questioned the Commissioners over the 2014 budget for the Correctional Center. Bobby said what was approved is less than what was asked for. Allen said what was published is what they need to work with.

 Allen moved to go into an executive session for 30 minutes for non elected personnel to protect their privacy, to include the 3 Commissioners, Dave Martin, Paul Ballou & Shane Walker, Barbara seconded. No action was taken.

 Rhonda Dunn talked to the Commissioners regarding the date for the next tax auction. She said Dan Meara has reported that he is ready to have an auction and has approximately 14 properties to be sold at auction. The Commissioners suggested that she schedule the tax auction between December 17th & 19th. Rhonda said she would work with Dan Meara to get the auction scheduled.

 Harold left at 11:48 am.

 The Commissioners decided that the Landfill will be open on Saturday, November 9th and closed on Monday, November 11th for Veterans Day.

 The meeting adjourned at 12:01 pm.

                                 

                                THE BOARD OF COMMISSIONERS

                                        OF BOURBON COUNTY, KANSAS

                                        (ss) Allen Warren, Chairman

                                        (ss) Harold Coleman, Commissioner

                                        (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

November 1, 2013                                          Friday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Tammy Helm with the Fort Scott Tribune was also present.

 ABABTE member Billy Cooper thanked the Commissioners for allowing ABATE to have their event at Elm Creek last week. He said there were 78 people present, no alcohol, and all had a good time. He said they would like to make this an annual event. Allen asked if he would provide a copy of the lease agreement they have with Perry Lake and the Army Corps of Engineers, Mr. Cooper said he would get a copy of the lease for the Commissioners to review.

 Jim Harris said they are driving roads and checking them after the 7” rain that occurred. He said they are hauling rock, checking low water bridges, and doing general clean up after the rain.

 Barbara said Mr. Bloomfield reported that County equipment had damaged his mailbox; Jim said he would check into this.

 Barbara took a phone call from Mr. Monty who reported that they need rock on Arrowhead.

 Jim reported there are a few repairs to be made to the John Deere grader in order for it to be returned to the dealer.

 There was discussion over grants that may be available to do repairs to Elm Creek.

 Barbara suggested the Commissioners look at the work that has been done on 210th West of Cherry Grove Church. Allen suggested doing this after the roads dry out.

 Rhonda Dunn presented the Commissioners an annual statement showing the taxes from the abstract versus collections during the year pursuant to K.S.A. 19-507. The report shows beginning taxes due each year verses what was paid as well as delinquent taxes. Rhonda said she will give the Attorney a list of delinquent 2012 taxes to start the collection process, (Rhonda talked about the collection process involving delinquent taxes). Rhonda also presented an idle fund report pursuant to K.S.A. 12-1677b, this report shows the balance in the Treasures account as well as the value & interest earned on the CD’s in the banks.   Rhonda talked about the CD’s that exceed FDIC limits, she said the bank pledges a security to cover and protect the Counties investment.   Rhonda said they are tracking all money on hand each day.   Rhonda said they are sending an insert in the tax statements this year saying the tax payer will not receive a 2nd notice & will also be placing a sticker on the tax statements that have delinquent taxes (to alert the taxpayer of this). Rhonda said she plans to use media to remind taxpayers when their taxes are due. She talked about the savings related to bulk mailings comparing the Post Office to Pitney Bowes. She said she planned to use Pitney Bowes bulk mail to mail the 2013 tax statements.

 Terri Johnson talked about reports that she would like for Rhonda to generate. Rhonda said they are going to be tracking insufficient fund checks differently.

 Terri Johnson said she and Harold talked about Courthouse Security. Harold said he is going to contact the County administrator at Franklin County to look at the plan that they are implementing.

 All of the Commissioners attended the Kansas Association of Counties annual Conference in Wichita. Barbara reviewed the classes they attended.

 The Commissioners all looked at the condition of the West parking lot.

 David Neville reported that there are leaks to the new roof that is still being replaced. David also said that an engineer has looked at the boilers and will report back what it will take to upgrade the boiler.

 Allen said that there will be a FEMA meeting on November 7th at 1:00 in the Commission room regarding the storm damage in August 2013.

 The meeting adjourned at 11:43 am.

                                         THE BOARD OF COMMISSIONERS

                                        OF BOURBON COUNTY, KANSAS

                                        (ss) Allen Warren, Chairman

                                        (ss) Harold Coleman, Commissioner

                                        (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 

October 28, 2013                                            Monday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Randy Handly with the Bourbon County Review and Tammy Helm with the Fort Scott Tribune were also present.

 Jim Harris reported that he had talked with Norm Bowers with Kansas County Highway Association regarding guardrail removal on bridges. Mr. Bowers said anything less than 20 foot is not considered a bridge (therefore a guardrail is not required) and 8 feet or less from the pavement to the flow of the creek is not considered a bridge, therefore a guardrail is not required. Jim is going to measure the bridge in question (a farmer requested a guardrail removal so he could get a combine across the bridge).

 Jim said they are hauling rock on 75th North of 54 Hwy, moving rock at the George Quarry & ditching on 195th & Prairie.   Jim said he gave the road grader drivers a planned snow route for snow removal. Jim said the back hoe and skid loader are going for repairs this week. Murphy Tractor is sending the requirements to return the John Deere Grader to them.

 Barbara read a thank you letter from Marilynn Flagg regarding the roadwork done around the CATO school house.

 Barbara talked to Jim about the Benefit Districts where in the past residents paid to have a gravel road turned into a hard surface road.

 Both Barbara and Allen may attend a meeting in Allen County at 10:00 am November 5th, for an Enbridge guided tour.

 The Commissioners approved the minutes from 10/25/2013.

 All of the Commissioners will be attend KAC in Wichita on October 29th, 30th & 31st.

 The Commissioners are going to review policies other Counties & Cities use when renting out facilities (such as shelter rentals) to set a standard when renting Elm Creek.

 David Neville reported that the new roof to the Courthouse is about 85% complete. David said that an engineer will be scheduling an appointment to look at the boiler and give an estimate for a new boiler and the upgrades that would be necessary for that.

 Barbara reviewed the current application being used for Elm Creek.

 Terri Johnson said she is having the agreement (the agreement for Allen County to allow Bourbon County to use their equipment) reviewed.

 The meeting adjourned at 11:57 am.

                                         THE BOARD OF COMMISSIONERS

                                         OF BOURBON COUNTY, KANSAS

                                        (ss) Allen Warren, Chairman

                                        (ss) Harold Coleman, Commissioner

                                        (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

October 25, 2013                                            Friday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Randy Handly with the Bourbon County Review and Matt Resnick with the Fort Scott Tribune were also present.

 Wally Maples, Keith Yount, Billy Cooper, (Keith & Billy are both members of ABATE) Bill Martin, Jim Harris & Terri Johnson were all present regarding ABATE. ABATE had rented the shelters and poles at Elm Creek Lake (a member of ABATE mowed the area at Elm Creek where they were planning their event) to have a fundraising party on 10/26/2013. ABATE (who is trying to raise awareness in Bourbon County) is a not for profit organization that raises money to donate to many organizations, such as toy runs, helping Veterans, fighting rights for motorcycle and 4-wheeler riders. ABATE has an annual event at Lake Perry and turns part of the money raised over to Lake Perry for improvements to the Lake. ABATE said any money that is raised in this area stays in this area. Bill Martin said he was contacted about the BYOB on the flyers put out by ABATE (ABATE does not have the appropriate license for alcohol). Bill said he was concerned about the group getting out of control. ABATE said they normally petition off an area to do I.D. checks and to control alcohol usage, they have their own security (12 planned for Elm Creek). ABATE’S event insurance for Elm Creek had 10/25/2013 instead of 10/26/2013. The Commissioners said that if ABATE provided an approved application by noon on 10/25, corrected event insurance (with the correct date) & didn’t allow alcohol in the area they would approve their event at Elm Creek.

 The Commissioners said in the future anyone trying to rent Elm Creek for anything larger than an average gathering needs to be brought to the Commissioners attention so that they can review the plans and have ample time to prepare for larger gatherings.

 Jim Harris talked about borrowing a pug mill from Allen County; he presented an agreement for the Commissioners to sign to borrow this equipment. The Commissioners said Terri Johnson needs to look at the agreement before the Commissioners sign it (Terri reviewed the agreement and is going to talk to KCAMP about the agreement).

 Jim said they will be done with 210th today, he said they have helped get the roads ready for the CATO event & that they took dirt to the Mapleton Cemetery.

 Allen presented pictures of the Blake Quarry and said that the crews did an excellent job there. There was a discussion over removing a portion of the top of the guardrail on a bridge on Victory Road to allow farmers to get through with their equipment.

 The Commissioners will be attending KAC at Wichita on 10/29, 10/30 & 10/31.

 Barbara made a motion to allow ABATE to use Elm Creek for their event based on their revised flyer and the information given at the Commission meeting, Harold seconded and all were in favor.

 The meeting adjourned at 11:58 am.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

 ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 

October 22, 2013                                         Tuesday 1:30 pm

 The Bourbon County Commissioners met in open session (for a work session) with all three Commissioners and the County Clerk present.

 Jim Harris, Terry Sercer and Valorie Leblanc were also present.

 The Commissioners reviewed month end budget status reports from September 2013 to see where each department was at on expenses for 2013.

 There was discussion over Road & Bridge projects that the County could be reimbursed from the State. Jim is going to call the State to see what the County still has available to be reimbursed for.

 Jim questioned Terry Sercer about the Landfill, the receipts (revenue) is up there due to the hail storm and the amount of debris being dumped. He asked if that money could be carried over and spent in 2014 (used to purchase a hopper at the Landfill), Terry said that could be done, or the 2013 budget could be amended and the money could be spent in 2013.

 The meeting adjourned at 3:24 pm.

                                             

                                        THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 October 21, 2013                                            Monday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Randy Handly with the Bourbon County Review & Tammy Helm with the Fort Scott Tribune were also present.

 Jim Harris reported that they are replacing a burner control valve at the Asphalt plant. He said they are moving debris and planting grass seed at the Blake Quarry, the Commissioners said to make sure they get a good stand on the grass there. Jim said they are hauling rock on 200th between Arrowhead and Cavalry. Jim reported they are crushing at the George Quarry & are ditching on 210th. Jim said they will be doing side trimming on trees around the County.

 In June Dan Laughlin came to the Commission meeting and asked the County to haul dirt to the Mapleton Cemetery, Jim reported that they would be hauling 2 loads of black dirt there this week.

 Barbara told Jim that Birch road going east needs some maintenance.

 Dan Meara gave the Commissioners and Rhonda Dunn an update on the tax sale. The sale is scheduled for Tuesday October 22nd @ 10:00 am. Dan said there are 59 properties on the sale; Rhonda reported that 1 property owner had applied for property redemption. Dan said he had taken pictures of the houses and properties that are to be sold, (the pictures will be on display at the sale). He said he had a map of the Hidden Valley properties that are on the tax sale. Rhonda said so far they have just a few bidders. Rhonda asked if it was appropriate for her to contact the owners of the properties that are on the tax sale, she later reported that she would not be contacting those owners because she doesn’t have phone numbers for them. Rhonda asked both the Bourbon County Review & the Fort Scott Tribune to report that there will be a tax sale auction.

 Barbara talked about a list of the top 10 people with unclaimed assets on the Kansas State Treasurers website, Rhonda said she knew a few people on that list and said they would try to contact those people.

 Don Doherty (with Northwestern Mutual) along with his son Steven & son in law Jeremy met with the Commissioners regarding their insurance. They will be going to the barn on December 3rd at 7:00 am and then will be going office to office at the Courthouse after that to offer their insurance (both Allstate and Transamerica) to the employees.

 Barbara talked about the ROZ selection process; she said she would contact the ROZ representative with her questions.

 Barbara read a thank you card from Red Cross for the Counties appropriation.

 David Neville talked to the Commissioners about the boiler for the steam heat at the Courthouse. David said there are 2 boilers, but only one is working. He said to replace one section it is approximately $12,000 or to replace all sections it is approximately $40,000. David said that the County is grandfathered in for the codes on the boiler & if the County chose to replace the boiler for approximately $18,000 (boiler only, not labor). Barbara moved to have an engineer give an estimate of costs associated with a new boiler, Harold seconded the motion.

 Alice Maffett talked to the Commissioners about the fumes from the work being done to the Courthouse roof. Alice said she has heard complaints about the fumes. She said according to information she had the work should be scheduled when the building is closed. David Neville talked to the contractor doing the work; they said they hope to have the equipment moved to the North side of the SEKRCC building as early as Tuesday or Wednesday.

 The meeting adjourned at 11:36 am.

                                             

                                         THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 

 

October 18, 2013                                       Friday 9:00 am

 The Bourbon County Commissioners met in open session with all three Commissioners and the Deputy County Clerk present.

 Randy Handly with the Bourbon County Review and Tammy Helm with the Fort Scott Tribune were also present.

 Jim Harris stated that they were getting the salt spreaders ready and were crushing rock at the George Quarry. Jim said he would be meeting with Kenny Clark regarding the work being done to Deer Road & Cavalry Road. Jim reported that they are working on 180th and will be ditching on Prairie from 195th to 205th as well as 205th between Prairie and Overbrook. Jim said they will be moving equipment to Yellowstone Road between 205th & 215th in order for the bridge repairs to begin.

 Allen requested a 20 minute executive session to discuss non-elected personnel, (the session included the 3 Commissioners & Jim Harris) Barbara seconded the motion. No action was taken.

 Allen presented pictures of the new pipeline that is being installed. He also talked about his ideas on expanding the craft show at the Pioneer Harvest Fiesta.

 Connie May and Kevin Howard spoke to the Commissioners and Jim Harris regarding the concrete issue at the Fire Department in Garland. They stated that they could come up with $1000 to put toward the repairs & the Commissioners said the County would also go up to $1000 towards the repairs. If it costs more than that they will have to meet and discuss again. The agreed work should begin within 30 days. The Commissioners made sure that Connie understood that once the concrete was poured it would be 27 days before they could drive their trucks on the new concrete.

 David Neville told the Commissioners that everything was going good with the roof work; he said they should be finished next week. David said he had 2 estimates on the roof at the County Barn, Allen said that would need to go out for bid. Until the work to the Courthouse roof is completed everyone is to enter and exit through the Correctional Center door.

 There will be a work session Tuesday October 22nd @ 1:30 with the Commissioners and Terry Sercer.

 Rhonda Dunn met with the Commissioners. She reported that the COVR system is a system to issue commercial tags (changes how commercial vehicles are taxed). Bourbon County had previously opted out of this program (which will go into effect January 2014) & Rhonda is checking to see if there is a way to opt back into this so that the County can issue commercial tags to residents. Rhonda said there will be a change in how personal property tax is paid on vehicles and trailers (trailers will be a flat rate of $10 regardless of size), but the State feels that the County will recoup this loss by selling more tags.

 The meeting adjourned at 11:17 am.

                                                      THE BOARD OF COMMISSIONERS

                                                      OF BOURBON COUNTY, KANSAS

                                                      (ss) Allen Warren, Chairman

                                                      (ss) Harold Coleman, Commissioner

                                                      (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 

October 11, 2013                                            Friday 9:00 am

 The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

 Tammy Helm with the Fort Scott Tribune and Randy Handly with the Bourbon County Review were also present.

 Jim Harris reported that they are putting oil on 180th today for work that will be done there next week. He said they poured a bridge approach on 100th between Cavalry & Birch. He said they had moved equipment to 210th Street to start work there next week. Jim said he had 3 employees mowing today around the County. Jim talked about using shot rock on both sides of the Noble Road Bridge where they are placing the tanker cars. Jim said that the owner of the Beth quarry wants a 50 foot roadway between the tree line and the berm.

 Jim reported that so far approximately $54,000 has been brought in from the Purple Wave auction that the County sold vehicles and equipment in. Jim questioned whether or not this money could be deposited in the Special Equipment Fund; the Commissioners said that is a question for Terry Sercer. Allen reported that he had asked Terry Sercer to meet the Commissioners on October 15th to discuss the different funds. All of the Commissioners will be attending a Kiwanis meeting on October 15th no County decisions will be made. The Commissioners will be attending a meeting in Chautauqua on Thursday October 17th no County decisions will be made.

 Allen asked Jim if the ditches were finished yet on Larry Sheads’ property, Jim said they have not done them yet. Allen asked Jim how close Tower Metal was to cleaning up their property, Jim said he didn’t know, Allen gave Jim a letter from the State talking about a permit that Tower Metal needs.

 Barbara gave a letter to the Commissioners and Jim talking about some needed road work in the Cato area for the upcoming Cato tour.

 Allen talked about the Riverfront project. He said Frank Young and Jim had discussed mixing gravel with water and using the lay down machine to put this mixture down and then there could be asphalt put down on it later on. Jim said this makes a good base surface vs. just using gravel.

 Rhonda Dunn stopped by to say hello to the Commissioners. Ray Taylor with Taylor plumbing reported that they had accidentally overcharged the SEKRCC for some work that was done and he returned the money back to the County.

 Lora Holdridge and Shane Walker talked to the Commissioners regarding the basement and the unused merchandise that is there. They suggested putting the unwanted merchandise on a trailer and hauling it to the landfill. Lora suggested that all departments go through the items they have stored in the basement & dispose of anything that can be disposed of. The Commissioners suggested that they check with Tri-Valley to see what they charge to shred documents. They discussed digitizing and storing documents.

 Harold took a call from a resident that said some cedar trees need cut at 215th & Ironwood.

 Bobby Reed said there is a conference in Columbia Missouri that he will be attending. The conference is to educate facilities on ways to save money on purchasing supplies.

 David Neville reported that the company is starting the roof repairs Monday of next week. He said the west parking lot needs to be closed off until the work is completed so that the company can put their equipment there.

 David said that one of the boilers for the Courthouse has developed a crack in a cell and Design Mechanical said it would be approximately $12,000 to fix one cell and approximately $40,000 to replace all 14 cells in the boiler. The Commissioners asked David to see what it would cost to replace the boiler with a new more efficient boiler.

 Jim Harris called the Commissioners and asked if it was possible for the Quarry to work 4 ten hour days, the Commissioners approved this on a trial basis.

 The meeting adjourned at 12:01 pm.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 

October 7, 2013                                              Monday 9:00 am

 The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

 Randy Handly with the Bourbon County Review and Tammy Helm with the Fort Scott Tribune were also present.

 Jim Harris talked to the Commissioners about blasting at the Beth Quarry. The Commissioners talked about MSHA’s requirements on how close the County can operate to the property line. Jim suggested that the County hire Hubert Thomas to move a berm and clear off the quarry (at a maximum expense of $18,800) to allow for several blasts. The Commissioners discussed the time it takes to move rock from the quarry to the jobsite. The Commissioners discussed moving the equipment to the George Quarry to use some of the stock pile that is there.

 Allen made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, (the session included the 3 Commissioner’s & Jim) Barbara seconded the motion. No action was taken.

 After the session Allen moved to proceed with the dirt moving project at the Beth Quarry, having Hubert Thomas do the work at a maximum expense of $18,800, Barbara seconded the motion and all were in favor.

 Allen presented pictures of the culvert extension project on Grand road as well as pictures of a ditch at 180th the County is working on; he complimented the work the County has done.

 Barbara talked about the drop off from Jayhawk to the drives out there; Allen suggested putting cold patch on this.

 Allen took a phone call from John Stokes, he was asking about cold patch for Bronson, Allen told him they would be making cold patch next week. Jim said Lavetta Simmons thanked the County for the work done on Limestone road. Jim said that they are picking up rock on the North side of the Blake Quarry.

 Allen reported that all 3 Commissioners will be attending a Kiwanis meeting on October 15th at F.S.C.C.

 Lora Holdridge and Shane Walker talked to the Commissioners regarding merchandise that originally was going to be sold at a garage sale, it was decided that having a garage sale may not be profitable. After determining if there is any merchandise that any department heads could use for their departments, the remainder will be disposed of.

 Lora said the desks she has in her office will not work for the E-recording that they are getting ready to start, and that the Equipment Reserve fund will purchase new desks for her office, she said no-tax dollars will be used for this purchase.

 Terri Johnson talked to the Commissioners regarding the roof on the Attorney building, she asked for permission to start advertising to get bids for a gabled roof for the building at 108 W. 2nd. Harold made a motion for the Attorney to work with Kendell & David to develop specs and get bids for the roof at 108 W. 2nd, Allen seconded the motion and all were in favor.

 Allen talked about the need to start doing Performance Reviews, Terri Johnson is checking to see if the status of the reviews that were created.

 Terri said she wants to get with Harold regarding Courthouse security, they said there needs to be a plan in place by January 1, 2014.

 The meeting adjourned at 11:58 am.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 

October 4, 2013                                    Friday 9:00 am

 The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

 Randy Handly with the Bourbon County Review and Tammy Helm with the Fort Scott Tribune were also present.

 David & Connie May talked to the Commissioners regarding the collapsing concrete at the approach going into the building at the Garland Fire Department. Frank Young met Jim Harris there and Frank said he felt the storm drain was not connected to the collapsing. He thought that it may be as simple as removing the cover and filling the hole with concrete, but won’t know for sure until it is uncovered. Jim Harris said there is no evidence as to where the sinking material has gone. Connie said this needs to be fixed in order for the truck to get in and out, but they do not have the funds to get this fixed. She said they would work with the County to get this fixed. Allen said he didn’t feel it was the Counties responsibility to fix this, Harold said he sees the conflict, but doesn’t think it is the Counties responsibility either, but feels the County has a responsibility for the public’s safety. Connie is going to meet with the board members to see if they can pay for ½ of the concrete expenses. The Commissioners said if it is more than needing concrete, they would not help with those expenses. Connie will report back to the Commissioners after discussing this with the board.

 Rick McDaniel from Rural Water talked to the Commissioners regarding the new permits the County requires when making cuts across the roads. Rick said when repairs need to be made they can’t wait for the permit to be processed, he asked if they could be exempt from the permits and exempt from paying the fees to the County as long as they put a road back as they found it when doing repairs. Allen said part of the permit process is done to notify the County of anyone working in the right-of-way. Allen said to allow the Commissioners time to work through this & that they want to work with Rural Water on this issue.

 Allen made a motion to go into an 8 minute executive session for non-elected personnel to protect their privacy, (the session included the 3 Commissioners and Jim Harris) Harold seconded the motion.  No action was taken.

 The meeting was suspended from 9:35 – 11:00 in order for Barbara and Harold to attend a funeral.

 At 11:00 the meeting resumed and Allen made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, (the session included the 3 Commissioners) Barbara seconded the motion. No action was taken.

 Bobby Reed, Bill Martin and Julie Miller talked to the Commissioners regarding the SEKRCC 2014 budget. Bobby said the 2014 contractual is lower than what he requested. There was discussion over the out of county housing expenses that are now lower. Bobby said they are still short 1 correctional officer and asked if he could hire a business secretary instead of a correctional officer in 2013. Terri Johnson recommended this, and complimented Julie Miller for the extra work she has done in the SEKRCC to cover shifts. Terri said there are older out of county housing bills that are still being paid. Bill said that there was an inmate that had a c-section while incarcerated in the SEKRCC and that the State paid for the c-section bill.

 Bill Martin said that as of 9/28/2013 the new sheriff vehicles were not even in production yet. Terri Johnson said the bank has contacted her to review the contract for the loans on the vehicles and the different loan options available. Bill said that the emergency light system is down on 1 of their vehicles and that the radio is down on 1 of their vehicles. Bill said they are using the Emergency Management vehicle some of the time.

 The meeting adjourned at 12:05 pm.

                                           

                                                  THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 September 30, 2013                                                  Monday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Randy Handly with the Bourbon County Review was also present. Tammy Helm with the Fort Scott Tribune arrived at 9:17 am.

 Jim Harris reported that he is meeting with Frank Young with Agriculture Engineering on Tuesday at Elm Creek and the Fire Station in Garland. He also said they were going to work in the SEKRCC on Wednesday. He said they are working on 180th pulling ditches, cleaning waterways and cutting culverts. He said they will be patching on 240th this week. He said he had interviews scheduled for the part time mowing positions.

 Barbara talked to Jim about a call she received from a Garland resident inquiring about grading the roads in the Garland area. Barbara also talked about an email she had from Shelly Goans regarding a drop off from Jayhawk road to her driveway.

 Allen presented pictures of the supply of pipes that Enbridge Pipeline Company has in Humboldt.

 Barbara said she had heard a complaint from a resident around the shooting range on 54 Hwy going west. The resident said people were shooting late Saturday night. The Commissioners talked about the safety issues involved when shooting during the dark. Barbara talked with the Sheriff and he said that the conceal/carry training is held there and there was daylight/lowlight shooting training going on.

 Susan Quick talked to the Commissioners and requested a cash count to be done on October 8th before she leaves office and again when the new Treasurer takes office. The Commissioners felt that would be a good idea. Kendell reported that she had emailed Terry Sercer to request this.

 The Commissioners decided there would be a ceremony at noon on October 8th in the lobby of the 2nd floor of the Courthouse to swear in the new Treasurer.

 Ron Rogers reported to the Commissioners of the progress being made on the Noble Bridge he is repairing for the County.

 The meeting adjourned at 11:50 am.

 

                                                  THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 

September 27, 2013                                                           Friday 9:00 am

 The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

 Randy Handly with the Bourbon County Review and Tammy Helm with the Fort Scott Tribune were also present.

 Jim Harris reported that they are going to lay rock on the shoulders of Jayhawk Road and then they will be finished there.

 Allen asked that Jim check Yale Road in Mapleton going west. Jim reported that Justice Lane was completed & that they did patching on Limestone Road. Allen said Donna Douglas was very complimentary of the work the Road & Bridge crew had done. Jim said he visited with David Stewart, but aren’t finished discussing what Mr. Stewart would like done. Jim said they are going to be ditching 180th & that they have permission from the property owners there to go on their property to do work.

 Terri Johnson arrived at the meeting and complimented Jim on the work the Road crew had done at Bourbon Allen Lake.

 Barbara said she had viewed the drive in Garland where the fire department stores the tanker truck, she said she visited with SEKRPC and they said if it’s a storm water problem, and there may be grants available that the Drywood Township could apply for to help cover the cost of repairs. SEKRPC recommended getting an engineer to look at the grate near the drive to see what is causing the collapsing. The Commissioners and Terri Johnson discussed whose responsibility it is to pay for the engineer to look at the problem. The Commissioners decided they would pay for the engineer to look at the problem.

 Bill Martin & Bobby Reed talked to the Commissioners regarding some modifications that need to be done to a cell in the SEKRCC; they said this cell can’t be used until a steel plate is removed from over a window. Jim Harris said Bobby had talked to him about this and Jim said he told them once they were done with the asphalting they would take a cutting torch and remove this plate. Jim said they should be able to remove this plate next week.

 Allen moved to go into a 20 minute executive session for non-elected personnel to protect their privacy, Harold seconded the motion (the session included the 3 Commissioners and Jim Harris), no action was taken.

 Darren Petrowsky talked to the Commissioners regarding the Hwy 31 bridge project that is scheduled for December 2013. He said there will be a State detour route for this, but said he felt a lot of residents would take their own detour. Allen asked that Jim meet with Mr. Petrowsky to see which roads he feels residents will use for their detour. Mr. Petrowsky said that KDOT will help with some of the expenses that will occur from the residents using these County roads as their detour. Mr. Petrowsky reported that the traffic & field operations unit in transportation will be collecting 24 hour traffic counts for the next 3 months in this area.

 Barbara made a motion to approve paying the bond payment for the sewer district, Harold seconded the motion & all were in favor.

 Dean Mann talked to the Commissioners regarding the Riverfront Authority. He said that Agriculture Engineering will be getting bids and will be supervising the building of the trail that will be ½ mile long and 10 foot wide. He said they will be using $125,000 in grant money to help build this trail. Mr. Mann said the City is removing trees and doing the mowing so that the trail can be built, he asked if the County would provide the base rock to go under the asphalt track, Allen asked for Mr. Mann to report the tonnage of rock needed for this project. Mr. Mann said he felt that the grant systems need to be utilized more on different projects, to reduce the expenses to the taxpayers.

 Allen asked to go into a 15 minute executive session for non-elected personnel to protect their privacy, Harold seconded the motion (the session included the 3 Commissioners, Shane Walker & Paul Ballou), no action was taken.

 Barbara made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Harold seconded the motion (the session included the 3 Commissioners, Shane Walker & Paul Ballou), no action was taken.

 Harold made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Barbara seconded the motion (the session included the 3 Commissioners and Kendell), no action was taken.

 Harold made a motion to go into a 20 minute executive session for non-elected personnel to protect their privacy, Barbara seconded the motion (the session included the 3 Commissioners, Kendell Mason, Deb Schoenberger, Bill Martin, Bobby Reed & Terri Johnson), no action was taken.

 The meeting adjourned at 11:45 am.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

September 23, 2013                                                  Monday 9:00 am

The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

Randy Handly with the Bourbon County Review and Tammy Helm with the Fort Scott Tribune were also present.

Jim Harris shared pictures of the Garland Fire Department project with the Commissioners. There is a storm drain there that has a sidewalk near it that is collapsing; Jim said he isn’t sure what is causing this damage. Jim said the minimum that it could cost to fix this problem could be a load of rock, or thousands of dollars depending on the cause of the collapsing. Allen questioned whether or not it was the Counties responsibility to fix this. The Commissioners all felt it was the Township & Fire Departments responsibility to fix this. Barbara suggested that there may be grants that could help the Township and Fire Department to get this fixed.

Allen made a motion to go into a 30 minute executive session for non-elected personnel to protect their privacy, Harold seconded the motion (the session included the 3 Commissioners and Jim). No action was taken.

Allen told Jim that the County is to provide barricades for the Mercy Run Saturday September 28th (Allen asked Jim to leave the barricades Friday and pick them up on Monday). Barbara talked to Jim about the cul-de-sac on Justice Lane and questioned whether the work had been done there; Allen said the work had not been done there. Harold asked that Jim look at the condition of Condensory Road.

The Commissioners will attend a Rotary meeting on October 2nd @ noon at the Presbyterian Village.

The Commissioners complimented Terri Johnson on the murder trial that was just completed. Terri said the sentencing date is set for November 22nd. She said Bourbon County had an advantage to have assistance from the Attorney General’s office. Terri said this is a horrible situation for both families. Terri complimented the Sheriff with the work he did on security during the trial.

Terri Johnson talked with the Commissioners regarding the Bourbon State Lake, she complimented the work that had been done there, and questioned some of the work that still needs done (Allen said the road that still needs work there is the State’s responsibility).

Barbara made a motion to go into a 15 minute executive session for Attorney client privilege with possible litigation, Harold seconded the motion (the session included the 3 Commissioners and Terri Johnson). No action was taken.

Valorie talked to the Commissioners regarding the sewer district bonds that need to be paid on 9/30/13, she said the City of Fort Scott will be bringing the County the funds that are to be used for this payment.

Cathy Cooper with the 6th Judicial District presented the Commissioners with the 2013 comprehensive plans. Harold made a motion to authorize Allen to sign the FY2013 year end report, Barbara seconded the motion & Allen signed the report.

The Commissioners suspended the meeting at 11:29 am. At 1:00 the Commissioners went past Justice Lane, 205th & then to Elm Creek.

The meeting adjourned at 3:15 pm.

                                                  THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

September 20, 2013                                                  Friday 9:00 am

 The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

 Randy Handly with the Bourbon County Review and Tammy Helm with the Fort Scott Tribune were also present.

 Jane Burns a resident of 180th & Maple Road talked to the Commissioners regarding work the Commissioners want to do on a portion of her property. She does not want the County to go 25’ from the center of the road to her property to dig out a ditch; she said that the County has done work on her property in the past and not cleaned up their work. The Commissioners said they would clean up their work from the past as well as the current project. The Commissioners and Jane Burns discussed what the County can use for an easement. Jane Burns said she didn’t think the drainage problem was necessarily due to her property, but possibly because of a blocked culvert and a ravine in the area. The Commissioners said they would discuss this further as well as discuss with the neighboring landowners in the area.

 Jim Harris said the crew has about 3 days left working on Jayhawk and then will start ditching on 180th. Jim said they will be doing temporary patching on Limestone Road. Jim reported they finished the work on Larry Martins property as well as the Gullagher property. Barbara read a complimentary letter from Lindsey Gullagher regarding the work that the County did on their property.

 The Commissioners went over expense reports with Jim Harris. Allen talked about the Landfills expense reports and possibly eventually purchasing a different hopper for the Landfill.

 Jim said he talked to Frank Young regarding the Noble Road Bridge, he said after some of the debris was moved around the bridge there was more damage that was discovered that wasn’t originally part of the work that was bid, such as holes in the concrete. Barbara moved to approve paying Ron Rogers an additional $2,500 to fix these new problems, Allen seconded the motion & all were in favor.

 Allen moved to go into a 30 minute executive session for non-elected personnel to protect their privacy, Barbara seconded (the session included the 3 Commissioners and Jim Harris), no action was taken.

 The Commissioners decided that Allen will be the voting delegate for the KCAMP meeting October 30th, 2013 and Barbara will be the back-up.

 The Commissioners will have meetings with all employees on Monday September 23rd; they discussed what they plan to talk about at the meeting. There will be an upcoming wellness Health Screening that Bourbon County employees can participate in on October 15th at FSCC, if an employee participates in the Health Screening at FSCC they will not have to use sick time for this screening.

 Valorie Leblanc talked to the Commissioners about the SEKRCC budget.

 The meeting adjourned at 11:40 am.

                                                   THE BOARD OF COMMISSIONERS

                                                   OF BOURBON COUNTY, KANSAS

                                                   (ss) Allen Warren, Chairman

                                                   (ss) Harold Coleman, Commissioner

                                                   (ss) Barbara Albright, Commissioner

 

ATTEST:

 (ss) Kendell Mason, Bourbon County Clerk

 

September 16, 2013                                                  Monday 9:00 am

 The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

 Randy Handly with the Bourbon County Review and Loretta George with the Fort Scott Tribune were also present.

 Jim Harris said he is meeting 2 companies at the Beth Quarry to get bids for blasting. He said they are out of chips and would like to purchase approximately 1050 tons of 1/2” chips to finish Jayhawk (to be paid for out of the Road & Bridge Sales Tax Fund).

 Jim said the belt split at the Quarry, and is being fixed. Jim said they have a few more cuts to make on 180th. Allen asked Jim if he had anyone mowing, Jim said he had one mower out. Allen told Jim to place a help wanted ad for a temporary mower. Jim said he and Allen are taking some employees to Neosho County to watch them make chips. Barbara asked Jim to look at the culvert going into the Cemetery at 240th & Birch Road.

 Allen presented pictures of the pipeline work being done in Allen County.

 Barbara reported that Dwayne Neil completed the hay at Elm Creek Lake. The Commissioners talked about what they plan to discuss at the Rotary meeting on September 18th @ noon, they plan to discuss the budget process, road work and pipeline work.

 Frank Miller talked to the Commissioners regarding the Landfill, he had been allowing Darrell Brown to dump at the Landfill using his account, and he said he is no longer going to allow him to use his account to dump. Lois reported that Darrell Brown has a $2,300 outstanding bill from April. The Commissioners said that Darrell Brown can no longer dump at the Landfill until his bill is paid up.

 Gene Cowan talked about the bridge by the Landfill that is being worked on; he said there is no footing at the end of the apron. The Commissioners said that would be a question for Frank Young the engineer for the project.

 Barbara made a motion to adopt resolution #27-13 regarding Bourbon Counties participation in the Rural Opportunity Zone student load repayment program, Bourbon County will allocate $1,500 a year (which is the minimum allowed to participate & by participating it allows other companies and 501C3’s to participate in the program, this promotes economic development), Harold seconded and all were in favor.

 The Commissioners received a phone call from Dan Meara and put him on speaker phone, they asked Dan to explain property that is sold at the tax sale that has a special assessment on it (a special assessment comes from City offices when they do any work on a persons property such as mowing or demolition, the City then turns the fee for this work to be put on the taxes for that property). Dan said that statute K.S.A. 12-1617f says that if property changes hands between the date that the assessment occurs & before the City sends the assessment the new owner is not bound by the City Assessment. Dan said that the new owner needs to take the deed to the City office to get this assessment removed.

 Wilma Graham talked to the Commissioners regarding 1st Street in Redfield, she said the street needs a road of rock (she said the road needs a good base) and needs to be graded. She said she hopes the road can be on the list for the chip & seal projects in 2014. Allen said they would have Jim look at the road to see what it needs. Wilma said that there are potholes in the road going South in Redfield over the bridge. Wilma asked why the County hasn’t been mowing the right-of-ways, Allen said there isn’t enough manpower, and he said they have concentrated more on asphalting this summer than on mowing. He said they are trying to hire temporary mowers.

 The Commissioners will meet with the Road & Bridge employees (at the County Barn) at 7:00 am and then with the Courthouse employees (2nd floor of the Courthouse) at 8:30 am on Monday September 23rd.

 The meeting adjourned at 11:41 am.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 September 13, 2013                                                  Friday 9:00 am

 The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

 Loretta George with the Fort Scott Tribune arrived after the meeting started.

 Allen Napier talked to the Commissioners regarding 165th & Dusty Road, he said there are pot holes in the road & asked that the County blade the road. Mr. Napier said he went around a corner on a tractor in the area and dropped off the edge of the road, he said there may need to be a guard rail there. He said there are limbs over the road, and overgrown weeds there, Allen asked Jim Harris to look at the road there.

 Earl & Janice Maloney have property at 160th & Hwy 7, they said that rural water has a right of easement (from 1957) on part of their property & wondered if the lease would still be good. The Commissioners said they would need to talk to a lawyer about this. The Maloney’s said that rural water will be doing some work there and asked that the property be put back as the way it started (the rock removed, leveled & seeded). Earl Maloney asked if there were any plans to pave 180th from airport road South to Hwy 7, Allen said there are no plans to pave this road.

 Jim Harris said they are done working Bourbon State Lake, Allen said he heard compliments on the work there. Jim said they have done some tree removal in the ditches on the George Warren property. Jim said they started asphalting on Jayhawk and said the employees are doing a great job there.

 Allen said he had heard compliments that the crew had done an excellent job on 195th North of Jayhawk.

 Jim reported that they have started cutting out places on 180th. He said next week they will be working around Larry Martin’s residence replacing culverts and will be doing culverts on 225th. Jim said Running Foxes talked to him about dust control on 155th street, Allen said that the company doing the dust control needs to bill Running Foxes. Tower Metal talked to Jim about dust control as well.

 Harold asked Jim about the culvert that needs to be replaced East of the Centerville Cemetery, Jim said it is on the list to be done.

 Barbara talked about the cleanup that will be done around Fort Scott Lake, it was suggested that the County provide trash bags and vests for when the cleanup takes place. Barbara said she attended the Hwy 69 meeting. The Commissioners discussed the utility companies cutting brush and leaving the brush.

 Allen made a motion to go into a 30 minute executive session for non-elected personnel to protect their privacy, Harold seconded (the session included the 3 Commissioners and Jim Harris). No action was taken.

 J.R. Parker & Debra Hurd said they heard there was a petition going around to move the boundaries on the fire department (moving the boundary on the West side from 69 Hwy to 190th); the Commissioners said they have no say over the fire department. J.R. said there has been an agreement with the fire department since 1968. He talked about calls that go out for Garland and Hiatville (and the calls taking too long).   They brought a letter of mutual aid agreement. J.R. asked when they were going to finish working in Garland, he said there is mowing to be done there and that you can’t see at 245th & Grand because of the weeds there, the Commissioners asked Jim to check into this.

 Dave Martin, Paul Ballou & Shane Walker met with the Commissioners. Dave said he was proud of the work Shane and Paul have done with Emergency Management. He said he is also glad to see the County and City working together. Paul said they have upgraded the storm sirens in the City and have turned the replaced sirens over to Emergency Management. Paul said they changed the signal on the new sirens and the informer boxes (used to alert to upcoming storms) that the Fort Scott schools have will not pick up the new signal. The boxes can be upgraded for approximately $350 - $450 each and there are 7 total informer boxes that need upgraded. It was asked if the County could help pay this expense, the Commissioners suggested getting prices together to upgrade the informer boxes as well as prices to place and maintain storm sirens (the replaced sirens) and then it will be discussed further. They also discussed poor cell phone service around the County. The Commissioners talked to Paul Ballou about the Garland Fire department, and Paul said they try to ask that the fire departments simplify agreements regarding mutual aid between departments.

 Shane said he had a spill reported (he said there are 3 areas that are approximately 700 feet total) in the Garland area, he said they took samples and thinks it is probably hot tar. Shane said this has been reported to the Sheriff’s department.

 Allen said he had a call from a contractor asking to use the Counties roller and semi water truck for the new hotel project coming to Fort Scott. The Commissioners agreed that they could not allow this.

 The Commissioners will be talking at the Fort Scott Rotary meeting on September 18th at noon.

 Allen made a motion to go into a 20 minute executive session for non-elected personnel to protect their privacy, (the session included the 3 Commissioners and the County Clerk), Harold seconded the motion. No action was taken.

 The meeting adjourned at 11:45 am.

                                                   THE BOARD OF COMMISSIONERS

                                                   OF BOURBON COUNTY, KANSAS

                                                   (ss) Allen Warren, Chairman

                                                   (ss) Harold Coleman, Commissioner

                                                   (ss) Barbara Albright, Commissioner

 ATTEST:

 (ss) Kendell Mason, Bourbon County Clerk

 

September 9, 2013                                         Monday 9:00 am

 The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

 Randy Handly with the Bourbon County Review and Loretta George with the Fort Scott Tribune were also present.

 Jim Harris reported that they will be overlaying Jayhawk Road this week, he also said they are almost done working at Bourbon State Lake & that they have started the reclamation process at the Blake Quarry (and plans to seed there this month.

 Darrell & Jeanie Parker talked to the Commissioners regarding Native Road (the old Stringtown Road) they sent an email in April & reported that the bridge was sinking there, they said it was temporarily fixed & in July they came to the Commissioners meeting and Marty said this road would be fixed in August, however it isn’t done. They asked that the road get fixed. Allen said they are finishing Jayhawk Road and 180th first and that they would look at Native Road after that.

 Barbara said she attended a Fort Scott Lake meeting she said the lake is having a clean-up day on October 19, 2013. She talked about a free storm siren available to the County, the Commissioners talked about the cost associated with a storm siren.

 Harold told Jim Harris that Bob Durbin talked to him regarding North of Fulton on old 69 Hwy and the water drainage there, Harold said the County needs to clean the ditch out so that the water will run north towards the Osage, and once that is done BNSF will work on the ditch. Harold reported that in Hammond South of Bill Keith’s’ property the County dump trucks are breaking through the road there. Harold reported a tire in the ditch south of the County barn that needs cleaned up.

 Jackie Miller from the Kansas Emergency Managers Association, along with Shane Walker talked to the Commissioners regarding the Emergency Manager position. She said KEMA supports local Emergency Management. She said she felt that Bourbon County and the City work well together. The Commissioners asked if they could run the help wanted ad past her for her opinion on the ad. She said they could and that she would run the ad past different agencies to reach more qualified applicants. Barbara said she would appreciate any questions that she could offer to be used during the interview process.

 Frank Young with Agricultural Engineering Associates, Inc. talked to Jim Harris and the Commissioners regarding 210th South of Deer Road, he said the East side of the road has approximately 40 acres of drainage, he said the road is torn up due to the drainage, he recommended a 36” or 2-24” pipes there, he said that once the pipe is installed it needs at least 2 feet of fill over the pipe.

 At 10:00 Frank Young went over the sealed bids for the repairs to the low water bridge on 260th Street. Rogers & Sons bid a total of $98,425 ($15,000 for mobilization, $1,500 for traffic control, $81,925 for construction of the bridge); J & J Contractors bid a total of $115,000 ($17,000 for mobilization, $2,000 for traffic control and $96,000 for construction of the bridge). Barbara moved to accept the low bid from Rogers & Sons, Harold seconded and all approved. The bridge is 120’ long, 25’ wide, has a box opening of 6 X 5 and is 12” thick.

 At 10:10 am the Commissioners suspended the meeting to attend the ground breaking ceremony for the new hotel coming to Fort Scott. No County decisions were made at this ceremony.

 At 11:00 Sondra Clark from the Kansas Department of Transportation talked to the Commissioners about the T-Works program. She said the State realized that local governments had a need for additional funding for road projects. She talked about the federal fund exchange program. She said T-Works money can be used for anything transportation related such as road & bridge repairs, she said the money can not be used to purchase equipment. Sondra said the County started this program with $900,000 available and as of September 9, 2013 the County has a balance of $842,000 available. The Commissioners talked about the different projects that T-works has been used for. Allen asked Sondra if she felt this program would be long term, Sondra thought it would be available long term. Sondra said if the Federal Fund Exchange program is used for right of way, the County would have to follow the uniform act. Sondra talked about the off system bridge program & said that program is funded at 80/20. Sondra talked about the 5 year plan projects (projects – road or bridge - the Commissioners felt would need to be fixed within 5 years). Sondra talked about the HSIP financial program that can be applied for she said that program is used for signage, bridge railing & safety issues. Sondra announced that Bourbon County was approved for the TEAP (traffic safety study).

 Dan Meara, Susan Quick, Lynn Smith and Fern Wratchford talked to the Commissioners regarding the upcoming tax sale, Dan talked about the process involved in having a tax sale. Susan said that the tax statements would go out in November, and having a sale in October would not allow enough time to get the name changed for the tax statement. Lynn suggested that during the tax sale it is announced that the purchaser of a property needs to check with the Treasures office to see how much is due for taxes; Dan said he would announce that. Dan said he did not have a date for the sale yet, but would have a date soon. The Commissioners asked that for the 2014 tax sales Susan give a list of delinquent properties that can be sold to Security First Title; Susan said she would do that. Dan Meara asked Susan if she would object to Rhonda Dunn coming in to learn some of the processes involved, Susan said yes she would object to that. Allen said it would sure be helpful if she would allow that, Susan said she didn’t see that happening.

 The meeting adjourned at 12:05 pm.

                                                   THE BOARD OF COMMISSIONERS

                                                   OF BOURBON COUNTY, KANSAS

                                                   (ss) Allen Warren, Chairman

                                                   (ss) Harold Coleman, Commissioner

                                                   (ss) Barbara Albright, Commissioner

 ATTEST:

 (ss) Kendell Mason, Bourbon County Clerk

September 6, 2013                                         Friday 9:00 am

 The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

 Randy Handly with the Bourbon County Review and Loretta George with the Fort Scott Tribune were also present.

 Harold told Jim Harris that there were 2 stop signs that were placed at 265th & Soldier, Harold said that the stop sign at 265th & Soldier going east, should be a yield sign, Jim said he will get that changed.

 Jim Harris said they viewed the low water crossing at 260th, viewed the Bloomfield property on 210th between Deer and Cavalry road, (which Jim said needs some ditching). Jim said they looked at the overflow at the Blake Quarry & said that the weed department sprayed there this week. Jim said they are working on Jayhawk and should be laying asphalt mid-week next week, and then they will be working on 180th. Jim said they are almost finished working at Bourbon State Lake & that they completed the washout on 160th (near Richard Perry’s property). Jim said the City of Fort Scott has requested asphalt next Tuesday.

 Jim Harris said the County is having a Purple Wave Auction and it will close on 10/8/2013.

 Allen presented pictures of the work that the pipeline company is doing near 3 Hwy and Yellowstone Road. He also presented pictures of the Noble Road Bridge that is being repaired as well as pictures of the Beth Quarry.

 Barbara presented pictures of a low water crossing on 260th & Indian Road. Jim said he had filled a hole there. There was discussion over Arrowhead Road and the work that Crawford County is doing on their portion of the road. Barbara asked Jim to call Midwest Mineral regarding roads.

 Allen asked Jim to review the list of equipment and vehicles that is on the Counties insurance.

 On September 9th @ 10:00 am the Commissioners will open the bids for the low water crossing on 260th Street. Immediately after opening the bids all three of the Commissioners will be attending the ground breaking ceremony for the new hotel that is starting construction in Fort Scott.

 Allen made a motion to go into a 30 minute executive session regarding non-elected personnel to protect their privacy, (to include the Commissioners and Jim Harris) Barbara seconded the motion. No action was taken.

 Allen made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, (the session included Allen and Harold, the County Clerk and the Register of Deeds) Harold seconded the motion. No action was taken.

 Allen made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, (the session included the 3 Commissioners, the County Clerk and the Register of Deeds) Harold seconded the motion. No action was taken.

 The meeting adjourned at 12:08 pm.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

August 30, 2013                                              Friday 9:00 am

 The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

 Randy Handly with the Bourbon County Review and Tammy Helm with the Fort Scott Tribune were also present.

 Gene Cowan was also present.

 Jim Harris said they completed 195th Street. He said they plan to start working on Jayhawk road on September 3rd and then will start on 180th after Jayhawk. Jim said they made a lot of progress at Bourbon State Lake this week, he said the culverts are installed and that they will continue working there. Jim reported that he had met with FEMA regarding the flood damage. Jim said Bourbon County may be able to receive money to help pay for some of the flood damage done to the County roads. The estimated damage in Bourbon County was $632,900.

 Jim said Sondra Clark with T-Works will be at the Commission meeting on September 9th, at 11:00.

 Jim said he received a phone call from Kent Keppel with Fox Petroleum asking for dust control on 155th for 4 miles. The Commissioners agreed to have a company put down the dust control and the County will bill Fox Petroleum for the chemical.

 Larry Runkle talked to Jim regarding his fence, Larry said that a utility company removed a pipeline and disturbed his fence; Larry is asking the County to replace his fence.

 Jim said that on September 3rd he will be going to a low water crossing at 260th and Indian Road, the Blake Quarry and then to South of Fort Scott to the Bloomfield property on 210th between Deer Road & Cavalry, Jim said that Frank Young (the engineer) will be going to those sites as well. There may be more than one Commissioner attend those meetings.

 Allen said that he and Jim had viewed Bourbon State Lake this week as well as observed where the pipeline company is putting in the pipeline.

 Harold Coleman told Jim about a culvert that needs cleaned on 215th.

 Harold made a motion to go into a 20 minute executive session for non-elected personnel to protect their privacy, Allen seconded (the session included the 3 Commissioners and Jim Harris). No action was taken.

 Terry Weddle, Jodi Taylor and Lawrence Weddle questioned the Commissioners on the mill levy increase. Lawrence Weddle said the College doesn’t need the mill levy increase and said he was against all mill levy increases, the Commissioners told him the College votes on their own mill levy and this meeting is regarding the Counties budget, (Lawrence Weddle left the meeting). Terry Weddle asked why Bourbon County doesn’t try to attract more businesses to generate more money which would help all, especially those on a fixed income. Allen said that Bourbon County belongs to BEDCO which helps bring industry to Bourbon County; Allen said he didn’t feel it was necessary to have an economic development director, since the City has one. Jodi Taylor questioned the air conditioning at the High School and College kitchens, and asked why money isn’t being spent on air conditioning there; the Commissioners told her she would have to question USD234 and FSCC for the answers to that. Jodi said she felt that anything that touched her money should be voted on. Gene Cowan said that the mill levy used to be put on ballots to be voted on.

 Terry Sercer presented the 2014 Bourbon County Budget. The estimated 2014 mill levy is 63.085. Terry said the mill levy increased 1.65 mills from the 2013 budget to the 2014 budget. Terry said the mill levy is base on the valuation, and the estimated valuation decreased for 2014. Terry said to get the same amount of money in 2014 as what was budgeted in 2013 there would have been a mill levy increase. Terry said originally the mill levy would have been approximately 10.000 mills; however the Commissioners and department heads worked to reduce their 2013 & 2014 budget. Terry said the SEKRCC expenses are up. Jodi Taylor questioned why the SEKRCC expenses would be up; Allen said it’s due to the increase in the inmates. Allen said some of the inmates are being released on probation and violating their probation and getting put back in the SEKRCC. Barbara mentioned that when inmates are housed out of county, there are additional expenses for that. Terry Weddle asked if the inmates paid room and board, the Commissioners said when the County had work release they paid a small portion of their own expenses, however the County currently does not have a work release program. Gene Cowan questioned the 6th judicial district; Harold said that program is the States alternative to keep people out of correctional facilities. Gene Cowan said he felt the $10,000 that was budgeted in 2014 for Courthouse maintenance should be used for Courthouse maintenance. At 10:23 Harold made a motion to close the budget hearing, Barbara seconded and all were in favor. The Commissioners thanked the people questioning the budget for their concerns. Terry Sercer said he had been assisting the County budget for over 20 years, he said this year the 3 Commissioners have spent more time than any other Commissioners working on the budget trying to reduce the budget. Terry said he wants to make it known that the General fund at the end of 2013 will be extremely tight. Terry also said that because there is a tax increase a resolution is required to adopt the budget. Terry Sercer said that there was a change over 10 years ago on how mill levy increases are handled, he said that if people want to vote on a mill levy increase, they need to contact their legislature to get the law changed to vote on mill levy increases. The Commissioners thanked Terry Sercer for his work on the 2014 budget.

 Barbara nominated Richard Malm as the recommendation from Bourbon County as the Kansas Representative to the Governing Board to National Association of Counties, Harold seconded the motion and all were in favor.

 Kendell explained that she had a phone call from Advantage Metal Recycling on August 29th, Advantage said that in December 2011 they had sent an application and $100 check for their Scrap Metal Dealer’s registration, she said they had never received any correspondence on this and wanted to see where they were at on the application process. Kendell said after talking to them, she found their application and check (not cashed). Kendell typed up a resolution as well as a license/permit for Advantage Metals. Allen made a motion to approve Resolution 25-13 establishing fees for scrap metal dealer’s registrations. The fee is $100 for 10 years, and renewals are $50. Barbara seconded the motion & all were in favor. Allen & Kendell signed the permit for Advantage Metal Recycling.

 Barbara made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Allen seconded the motion. The session included the 3 Commissioners. No action was taken.

 Harold made a motion to adopt Resolution 26-13 which is required if property taxes levied to finance the 2014 Bourbon County budget exceed the amount levied to finance the 2013 budget. Barbara seconded the motion and all were in favor. The 3 Commissioners signed the Resolution.

 Allen made a motion to approve the 2014 budget, Barbara seconded the motion and all were in favor. The 3 Commissioners signed the 2014 budget.

 The meeting adjourned at 12:42 pm.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 

 August 26, 2013                                              Monday 9:00 am

 The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

 Randy Handly with the Bourbon County Review & Tammy Helm with the Fort Scott Tribune were also present.

 Jim Harris presented the Commissioners with chemical quotes for 512 ounces of the chemical Escort XP. CPS bid $1,920.00, Van Diest bid $1,889.28 and Red River bid $1,884.16. Allen moved to purchase the chemical from Red River, Harold seconded & all were in favor.

 The Commissioners discussed the upcoming Southeast Kansas Regional Meeting October 17th where Barbara & Allen will be attending (no County business will be decided on).

 Jim Harris said he had a safety meeting with the Road & Bridge department as well as talked to them about fuel reporting books, he said the employees are to track their fuel usage & mileage and turn the reports in daily. Jim said this will help monitoring fuel usage & will be helpful for budgeting. Jim said they are laying asphalt on 195th. Jim said they are working at Bourbon State Lake & are repairing a culvert there. Allen said that he had heard compliments on the work done on Indian road.

 Hubert Thomas presented a bid for work on Grand Road between 20th & 30th Street, Allen moved to accept the bid from Hubert Thomas for $24,850.00, Harold seconded and all were in favor. The bid includes laying new pipe, and extensions, raising the road, ripping new ditches, removing material, taking out existing concrete culverts and engineering fees. Jim said that T-works has approved this project & will continue to work with T-works on this.

 Allen moved to go into a 30 minute executive session for non-elected personnel to protect their privacy, Harold seconded (the session included the 3 Commissioners and Jim Harris). No action was taken.

 Gene Cowan talked to the Commissioners about the $10,000 that is budgeted in 2014 for the Courthouse maintenance fund or could be used in the Contingency fund. Mr. Cowan felt that the $10,000 should only be used for the Courthouse. He said that if that money is left open to be used for the Courthouse maintenance or Contingency, he felt it would be used elsewhere besides the Courthouse. Mr. Cowan said the money would be better spent on the Courthouse to maintain the Courthouse.

 Cathy Cooper from Community Corrections for the 6th Judicial District (Miami, Bourbon & Linn Counties) presented the fund year 2014 carryover budget. She said they have a fund year 2014 carryover budget of $88,067.38. She said this carryover can be used as a cushion for unexpected expenses, Allen signed the carryover budget.

 Steve Wade talked to the Commissioners regarding the parking lot at Cedar Creek; he said at one time the County talked about making the parking lot bigger there, but that it hasn’t been done. He also said that it needs mowed at Cedar Creek. Mr. Wade complimented Roscoe Mumbower (a grader operator for the Road & Bridge department) and the work he is doing on the roads.

 The meeting adjourned at 11:59 am.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 

 August 23, 2013                                                  Friday 9:00 am

The Bourbon County Commissioners met in open session with Harold and Barbara present. The County Clerk was also present.

 

Randy Handly with the Bourbon County Review and Tammy Helm with the Fort Scott Tribune were also present.

 

Jim Harris met with the Commissioners. Jodi Harper a resident of 2045 Maple Road talked to the Commissioners about the dust control needed around her house. She said the dirt road east of her house is heavily traveled. The Commissioners said they did not do the dust control program (which the residents pay to have the dust control put down) this year, but may look at the program next year. The Commissioners asked Jim to drive the road to see how heavily the road is traveled.

 

Angie Kemmerer invited the Commissioners to an upcoming Poverty Simulation program that will be held on September 4, 2013 at the Fort Scott Church of the Nazarene from 3:30-6:30 pm. She said they want to make people aware of the poverty in this area and the struggles that comes along with poverty. She talked about how poverty & the effects it has on children. Barbara said the Commissioners constantly keep in mind what people in the community can do; she said they are extremely aware of demographics of the community. Barbara told Angie they applaud her for the work she is doing in the community. Participation is free in this program, but participants must RSVP by emailing

This email address is being protected from spambots. You need JavaScript enabled to view it.
or by calling (620)223-0800 ext 117.

 

Richard Goldstein & Dave Bruner talked to the Commissioners regarding the speed limit around Justice Lane as well as Kansas Road off of Horton. There is not a speed limit sign posted there. Barbara made a motion to post a 30 mph speed limit sign on Justice Lane and 30 mph on 205th South from Kansas for approximately ½ mile and then post 35 mph South to Jayhawk. Harold seconded the motion.

 

Jim Harris said the asphalt is completed on Kansas Road, he said they changed the mix and was pleased with the way it turned out. Jim said they have changed motor grader districts and are sending the John Deer (which had a buy back option) grader back & are going to use the Komatsu grader for Charlie Elliott. Jim said the Komatsu needs new tires and a new seat and those should cost approximately $4,000. Jim said a purple wave auction is scheduled for September 10th, 2013.

 

Harold made a motion to go into a 20 minute executive session for attorney client privilege for non-elected personnel, to protect their privacy. Barbara seconded the motion (the session included the 2 Commissioners, Jim Harris and Terri Johnson). No action was taken.

 

The Commissioners talked to Jim about a grant that is available to do a study on rural roads and the roads they felt should be evaluated.

 

Barbara moved to reappoint Judge Mark Ward to the Tri-Valley board for a 3 year term effective July 2013-July 2016. Harold seconded.

 

Harold made a motion to use Security First Title for a term of 1 year at $60 / parcel for the tax sales and to have Allen Warren sign the agreement on August 26th, 2013. This would need to be re-evaluated in August 2014. Barbara seconded the motion.

 

The Commissioners viewed the 3rd floor.

 

The Commissioners talked to Shane Walker regarding advertising for the Emergency Manager position. They asked that Shane get this advertised as soon as possible.

 

The meeting adjourned at 11:45 am.

 

                                        THE BOARD OF COMMISSIONERS

                                        OF BOURBON COUNTY, KANSAS

                                        _______________________, Chairman

                                        (ss) Harold Coleman, Commissioner

                                        (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 

 

 

 

 

 

August 19, 2013                                              Monday 9:00 am

 The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

 Randy Handly with the Bourbon County Review and Loretta George with the Fort Scott Tribune were also present.

 Terry Sercer presented the 2014 budget to the Commissioners; Terri Johnson was present for this. Terry said that if the spending and revenue is as projected then there will be $0 left (in the General fund) at the end of 2013.   Terri said that in 2013 slightly less than $800,000 was budgeted in the SEKRCC and it is projected that they will spend $924,000. The 2014 budget Terry Sercer presented has a mill levy increase estimated of 1.492. Allen said that Terri Johnson had mentioned budgeting for Courthouse repairs (such as painting offices) all three Commissioners felt that $10,000 should be budgeted in the Contingency fund for these repairs. Terry Sercer said he would add this $10,000 in Contingency, Terry said this would increase the estimated 2014 mill levy slightly. Allen moved to publish the budget as presented + $10,000 in Contingency, Harold seconded and all were in favor. The public hearing for the Bourbon County budget is scheduled for August 30th @ 10:00 am.

 Allen made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Harold seconded (the session included the 3 Commissioners and Terri Johnson). After the session Larry Gazaway with KOMB arrived at the Commission meeting. Allen announced that they received a letter of resignation from The Emergency Manager Terri Coop dated August 16th, 2013. Allen moved to accept the letter of resignation, Barbara seconded and all were in favor.

 Jim Harris presented chemical quotes to the Commissioners for 180 gallons of Glyphosate (Roundup), Red River bid $2,811.60, CPS bid $2,734.20 & Van Diest bid $2,635.20. Harold made a motion to accept Van Diest for $2,635.20, Barbara seconded.

 Tammy Helm arrived at the Commission meeting and Loretta George left (both from the Fort Scott Tribune. Larry Gazaway with KOMB left the Commission meeting.

 Jim Harris said they are continuing to work on Jayhawk. Jim said that patching on 240th as well as working on Limestone is on the list of projects to be completed. Allen told Jim he appreciated the amount of work he got completed this past week.

 The Commissioners compared delinquent taxes in Bourbon County and Allen County.

 Allen made a motion to go into a 20 minute executive session for non-elected personnel to protect their privacy, Harold seconded the motion & all were in favor, (the session included the 3 Commissioners, Terri Johnson & Jim Harris). No action was taken.

 Mike Hueston talked to the Commissioners regarding the Chip and Seal project in the City of Mapleton. He said it has been 2 years since this project was started and asked to be put on the work agenda to get this sealed. Allen said he felt this could be put on the work agenda for June 2014. Mike asked if Mapleton could purchase the oil and chips from the County to seal the streets, the Commissioners agreed to this. Mike said there is some patch work that needs done there and asked that the patch work get done this fall. Jim Harris said he would look at what needs to be done. Allen asked Jim to get a mower to mow in and around Mapleton.

 Allen asked Barbara to talk to Dan Meara regarding Security First and the work that Security First did on the last tax sale.

 Allen made a motion to approve & sign the revised 32-12 salary resolution, Harold seconded the motion & all were in favor.

 Allen moved to go into a 20 minute executive session for non-elected personnel to protect their privacy, Harold seconded & all were in favor, (the session included the 3 Commissioners, Shane Walker, Delwin Mumbower & Paul Ballou). No action was taken.

 Allen moved to appoint Shane Walker as interim Emergency Manager until a full time person has been hired for this position, Harold seconded and all were in favor.

 Allen moved to name Shane to the Homeland Security Board, Harold seconded and all were in favor.

 David Neville talked to the Commissioners regarding the HVAC bids, he compared the 2 received bids, David said they both bid what was asked. Design Mechanical, Inc. bid $25,998 & CDL bid $37,061.80. Allen made a motion to approve Design Mechanical Inc. (pending approval from the insurance company) Barbara seconded the motion and all were in favor. Allen signed the bid from Design Mechanical, Inc.

 The meeting adjourned at 11:54 am.

                                

 

                                                  THE BOARD OF COUNTY COMMISSIONERS

                                                 OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

August 16, 2013                                              Friday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Larry Gazaway with KOMB, Tammy Helm with the Fort Scott Tribune, Anna Carpenter with the Fort Scott Biz and Randy Handly with the Bourbon County Review were also present.

 Debbie Engstrom with Security First Title talked to the Commissioners regarding the next tax sale, she presented a contract for the next tax sale for $60 / parcel. Terri Johnson and the Commissioners discussed Security First and said the Commissioners need to talk to Dan Meara regarding Security First. Allen said by progressively pursuing delinquent taxes some of the taxes were paid up. Debbie said the next sale could include 2009 delinquent taxes (commercial, not homestead).

 Richard Perry told the Commissioners that the new whistle that was installed (near 160th) on the dead end road was washed out by the recent heavy rainfall as well as the road was washed out by the heavy rainfall. Mr. Perry also said he felt that the interim Sheriff ought to make more money since he was doing more work.

 Allen made a motion to go into a 20 minute executive session for non-elected personnel to protect their privacy, Harold seconded (the session included the 3 Commissioners and Terri Johnson). No action was taken.

 Susan Quick talked to the Commissioners regarding the recent tax sale, she said the sale only took in $1,832, but said they collected fees and penalties before the tax sale.

 At 10:00 the Commissioners opened the HVAC bids for the Courthouse and the SEKRCC, there were 2 bids submitted. Design Mechanical bid $25,998.00 and CDL bid $37,061.80. The Commissioners asked David Neville to compare the 2 bids and report back to the Commissioners on Monday August 19th.

 Terri Johnson suggested that the Commissioners have the department heads consider long term (5 year) goals for their offices (example, what maintenance needs to be done on each office, such as painting). Barbara suggested talking to the department heads regarding expense reports and staying within their budget. The next department head meeting is scheduled for October 4, 2013 @ 11:00 am.

 Susan Quick and Terri Johnson talked to the Commissioners regarding where to deposit the diversion fee overage, the Commissioners said they felt the money should be deposited in General/General.

 Allen made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Harold seconded the motion (the session included the 3 commissioners, Terri Johnson & Bobby Reed. After the session Barbara made a motion to move that Bobby Reed move to the jail administrator position at $37,205.00 annually and Julie Miller be moved into the director of security position at $32,205.89 annually, effective 8/24/2013, both positions are exempt positions as stated in the job description. Harold seconded the motion and all were in favor. Allen stated that both Julie and Bobby have been doing those job duties, and that the Commissioners appreciated the work that they have done in the Correctional Center.

 Bobby Reed stated that this morning’s numbers for the inmates were 49 housed in County and 6 housed out of County. Bobby said he checked on placing help wanted ads with different newspapers from surrounding Counties and said the price ranged from $93-$200 weekly depending on the size of the ad. The Commissioners asked that Bobby come on August 19th to discuss this further.

 Hubert Thomas and Jim Harris talked to the Commissioners regarding damage on Grand Road due to the recent heavy rainfall. Jim Harris, Hubert Thomas, Allen Warren, Frank Young and the landowner Brad Blythe met on where the damage was on Grand Road. Allen said Brad Blythe should be commended on bringing this damage to the Commissioners attention as well as for his willingness to work with the County (Brad Blythe agreed to allow the fences to be removed from both sides of the road while the work was being done) to fix the road. Hubert Thomas said in order to fix this damage the ditches would need to be ripped (dug out) and the road built up 4 foot (which is what the engineer recommended). Hubert said that if his company did the work he estimated that it would cost $21,000-$22,000 to correct the problem there. There was discussion over T-Works on whether this project would qualify for T-Works. Jim Harris is checking with T-Works and will report back to the Commissioners on this.

 The Commissioners told Jim Harris that if someone filed a complaint with him, they wanted him to talk to the person making the complaint.

 Jim Harris and Allen Warren viewed the Blake quarry reclamation project; Allen suggested that they get the Noxious Weed department to spray there.

 Jim and the Commissioners discussed future road projects, Jim said they are working on Kansas, 195th then Jayhawk road. Jim said he was going with David Keener with Vance Oil to look at the chips that were reported to be too dirty to use.

 Allen told Jim Harris that he wanted both water trucks and a spare grader to be at the fairgrounds at the end of the day on Thursday.   Allen said the tractor pull had been rescheduled for August 23rd.

 Barbara made a motion which included adopting resolution 24-13 (which is the agreement between Bourbon County and Wray Roofing) and asked that Allen sign the agreement. Harold seconded and all were in favor.

 The Commissioners suspended the meeting at 12:03 pm and resumed at 1:00 pm to have a budget work session with Terry Sercer.

 Terri Johnson, Valorie Leblanc, Terry Sercer and the Commissioners had a budget work session. There was discussion over wages as well as the estimated mill levy for 2014. There was also discussion over 2013 expenses.

 The meeting adjourned at 3:18 pm.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

August 14, 2013                                              Wednesday 9:00 am

 The Bourbon County Commissioners met for a budget work session with Barbara and Allen present. The County Clerk was also present.

 Terry Sercer met with the Commissioners to review the revised 2014 budget.

 Terry talked to the Commissioners regarding the budget for the Correctional Center and the Sheriff’s budget and the increase in the expenses in those departments over the last few years.

 The Commissioners and Terry Sercer reviewed the 2014 budget & will meet again during the regular Commission meeting to discuss the budget on August 16th.

 The meeting adjourned at 11:22 am.

                                         THE BOARD OF COMMISSIONERS

                                        OF BOURBON COUNTY, KANSAS

                                        (ss) Allen Warren, Chairman

                                        (ss) Harold Coleman, Commissioner

                                        (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

August 13, 2013                                              Tuesday 9:00 am

 The Bourbon County Commissioners met in open session for a budget work session with all three Commissioners and the County Clerk present.

Terry Sercer, Valorie Leblanc, Terri Johnson and the Commissioners reviewed numbers from the 2013 and 2014 budget.

Terry Sercer left at 10:09 am and the Commissioners, Valorie Leblanc and Terri Johnson continued to work on the budgets.

The main focus was on the General-General receipts and expenses for 2013.

The meeting was suspended at 11:5 am.

The meeting resumed at 1:10 pm.

The Commissioners, Terry Sercer, Valorie Leblanc and Terri Johnson continued to work on the expenses for 2013 and the 2014 budgets.

A main focus was on the equipment reserve fund for 2012 and 2013.

The Commissioners talked to Shane Walker about the equipment reserve funds. Shane said the equipment reserve fund is used to purchase computers (or technology items).

The Commissioners will meet for a budget work session at 9:00 am Wednesday August 14, 2013.

The meeting adjourned at 3:46 pm.

                                                  THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 

August 12, 2013                                              Monday 9:00 am

The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

Randy Handly with the Bourbon County Review, Anna Carpenter with the Fort Scott Biz and Jason Silvers with the Fort Scott Tribune were also present.

Jim Harris and Marty Pearson were both present. Jim said he had met with the Public Works crew and received some good feedback from them. He said he told them it was time to move forward and work as a team. Jim said he has seen some good things that Marty has done. Jim said he felt they need to produce more rock at the quarries. Jim said he had drove Jayhawk and there is work to be done there. Harold asked Jim to look at the low water crossing south of 225th & Valley; he thought there needs to be some big rock placed there.

Allen said that any job openings that are open in Road & Bridge need to be advertised and filled. Marty said the plate is in for the track hoe, Allen said he would like for the George Quarry to be the home base for the track hoe. Allen told Jim that eventually they need to have a purple wave action and said that the weeds need to be sprayed at the barn for the auction.

Marty reported that a close friend of his and a past Bourbon County employee, Johnny Endicott had passed away.

Barbara talked about a grant for high risk rural roads; Barbara said this application is due in March and asked that they keep this grant application in mind.

Marty asked if the Landfill could close on the Saturday before Labor Day, Allen felt that the Landfill should be open that Saturday.

Larry Runkle talked to the Commissioners regarding a ditch on 205th, he felt that where the gas lines are being replaced the water is washing out the ditch and felt that eventually this would damage his fence. Larry also said that on Poplar road going east, the water isn’t running off of the road properly and is damaging the road.

The Commissioners attended the tax sale held in the lobby of the 1st floor of the Courthouse.

After viewing a portion of the tax sale the Commissioners came back into session.

Jarrod Handly asked the Commissioners if the old Western Building was on the tax sale, Allen said no it is scheduled to be on the next tax sale. The Commissioners said there were 16 properties that were redeemed before the tax sale.

Rhonda Dunn came to the Commission meeting to observe.

Harold Coleman will be representing the Commissioners at the Fort Scott National Historic Site on September 7, 11 & 14th. This is to remember the lives lost on 911.

Jarrod Handly talked to the Commissioners regarding the creating of the $44,000 public works position and the purchase of the new truck for that position. Jarrod said the position & the truck wasn’t in the 2013 budget. Allen said the position was in the 2013 budget and they had budgeted to purchase a 3 yard loader that they didn’t buy, but that they used that money to purchase a track loader and the truck for the public works position. Jarrod asked if he needed a brand new truck and stated that they should’ve purchased something more economical. Jarrod said he has had between 15-20 prominent people come to him saying they are not happy with the Counties spending. Jarrod asked if Jim Harris (the one that was hired for the Public Works Supervisor & a past Bourbon County) was the only qualified applicant, the Commissioners said they had some good applicants. Jarrod asked if they were aware that Jim Harris had lied to the Commissioners in the past (when he was a previous employee). Jarrod said that a former Commissioner told him that the position was eliminated because he wasn’t doing his job and had lied to the Commissioners. Jarrod brought the minutes and shared with the Commissioners where he said the minutes said Jim Harris had lied to the Commissioners during a Commission meeting. Jarrod said 2 contractors said Jim Harris had manipulated bids in the past & also said he heard that Jim Harris had taken kickbacks from equipment sales in the past. Harold asked Jarrod if people are having complaints why are they going to Jarrod instead of coming to the Commissioners. Jarrod said he felt they should not of invented the $44,000 position, he said it is a 1 man job (Jarrod felt that it worked to have 1 person in that position if for 12 years, the Commissioners didn’t feel that it worked to have 1 person in the position), not 2, Jarrod felt that they need to put motivated people in lead positions and compensate them. Jarrod said there are too many chiefs and not enough Indians. Jarrod said by creating a new position there is a tremendous expense besides just the wages and the truck. Jarrod said the current Commissioners couldn’t change the past, but hoped that their eyes were wide open going forward.

Valorie Leblanc presented a letter for Allen to sign to give to the department heads that have reduced their 2013 budget. The letter shows what they have committed to reduce their budget by. Valorie said they currently have 6 inmates housed out-of-county verses the 14 that were house out previously.

Barbara made a motion to go into a 20 minute executive session to discuss non-elected personnel to protect their privacy, (the session included the 3 Commissioners) Harold seconded the motion. No action was taken.

The Commissioners are meeting at 9:00 am Tuesday for a budget work session.

Terri Johnson said that Wray Roofing is sending a revised contract that does not have sales tax in the price. Allen has been approved to sign the revised contract.

Valorie, Terri and the Commissioners discussed the revisions to the 2013 budget.

Barbara made a motion to make the Director of Security position an exempt position (exempt from overtime and leave time), effective 8/9/2013, Harold seconded and all were in favor.

The meeting adjourned at 12:12 pm.

                                                  THE BOARD OF COMMISIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

August 9, 2013                                                Friday 9:00 am

 The Bourbon County Commissioner met in open session with all three Commissioners and the County Clerk present.

 Randy Handly with the Bourbon County Review, Anna Carpenter with the Fort Scott Biz, and Tammy Helm with the Fort Scott Tribune were also present.

 Greg Stine along with other representatives from Reformers Unanimous, a faith based addiction support program visited with the Commissioners regarding their program. Mr. Stine said this program is a uniquely successful program that helps equip addicts to make wiser decisions. Mr. Stine said this program is designed for all types of addictions. He says this program gives the students tools to work with.  Mr. Stine said that there is an 80% success rate for those that complete the program. This program is held on Friday evenings at Bethel Church (he said they provide transportation and a kids club during this meeting in order for the parents to participate in the meetings) and on Tuesdays at the SEKRCC (they have been working with the inmates in the Correctional Center since April 2013). He said this week there were 22 inmates that participated in the program. Also present for this meeting was Albert, he said he had been an addict for 5 years & got associated with this program while he was an inmate in the SEKRCC. Albert said it has taught him step by step how to live a sober life. Albert said this is the best thing that has happened to him and his family & that he is a better man because of the program. Albert said he has been sober for 5 months and he thanks God for this program, he says it’s a blessing. Mrs. Stine said this program helps the participants at all times of the day, not just during the scheduled meeting times. Mr. Stine thanked the Commissioners for the time to talk about their program. The Commissioners thanked the representatives for the work that they are doing to help the participants in the program.

 Rudy Simpson said the roads around his property are worse than he has ever seen. He said Birch road needs ditches and suggested that the County park the dump trucks and quit wasting the gravel until the ditches are done. Allen said there is a new employee starting Monday that can address these issues.

 Lora Holdridge said she had been working on cleaning the basement and found boxes of books that she felt the historical society might be interested in; the Commissioners felt it would be a good idea to offer these books to the Historical Society.

 Bill Martin and Ron Gray talked to the Commissioners regarding purchasing and financing 4 SUV’s and 2 trucks for the Sheriff’s department. Bill said he asked several banks to bid for the purchase of these vehicles, Bill said City State came in with the lowest bid at 2.35% for a 4 year loan and 2.38% for a 5 year loan. Allen moved to approve the purchase of 4 SUV’s and 2 trucks from Shepherds Team for $186,800 (which includes all graphics, lighting and are ready to use) borrowing the money from City State Bank with a purchase price of $186,800 less the $11,000 surplus from the insurance payment for the hail damaged vehicles. Harold seconded the motion and all were in favor. Bill said all of the vehicles will have their own lease loan. Bill said the insurance adjuster said he had contacted a company to haul off the hail damaged vehicles. Barbara thanked Ron Gray for his years of service with the County. The Commissioners asked for a revised 2014 budget from the Sheriff.

 Bill Martin stated that he did not recommend the BG Consultant firm that was scheduled on the agenda; he said he did not mean that in a negative way, but he wanted the Commissioners to know that he did not ask this company to come to talk about building a new jail.

 Bryan Falk with the BG Consultant firm talked to the Commissioners regarding their company. He said they are working on a new facility in Kingman County & presented pictures of the new facility that will be built there. He said their company tries to build facilities as economical and efficient as possible. He asked that he Commissioners keep his company in mind if they move forward on a new correctional facility. He said their company assists in floor plans, cost assessment, financing and the needs of the facility. The Commissioners asked Bryan if the feasibility study that was done in 2011 could be used by their company, Bryan said they could look at the 2011 study, but would probably have to re-work it.

 Robert Davis asked that there be some weed control done at 230th & Kansas (18th) Ave. He said the weeds are too high and are causing a blind corner there. Mr. Davis also talked about the chip and seal on 230th Street. He said the edges there are channeling the water down the road, causing the road to wash out. He suggested that the maintainer put the blade down to remove the channel to save the road.

 Dwayne Neil talked to the Commissioners regarding the hay at Elm Creek (he had the winning bid for the hay there in 2013) he said due to the amount of rain we have had, he hasn’t been able to bail the hay there. The Commissioners asked that he get the hay removed from Elm Creek just as soon as he can. Dwayne said that due to the amount of heavy rainfall we have had the flood control dams are working and preventing a lot of damage.

 Bobby Reed & Bill Martin met with Valorie Leblanc and the Commissioners regarding the SEKRCC. Bobby said as of this morning there were 46 inmates housed in County and 11 housed out of County, after court Friday there were 43 inmates housed in County and 11 housed out of County. Bobby said he announced to the employees that they would be going to 8 hour shifts and once that was announced 2 more employees quit making them down a total of 4 employees. Bobby said he as hired 2 employees, but still needs to hire 2 more. Bill Martin & Bobby decided they would stay on a 12 hour shift until 8/23/2013. Bill asked if they could advertise in surrounding Kansas County newspapers to try and get qualified applicants. Bill asked if they could hire out of state employees, the Commissioners said no, not at this point. The Commissioners talked to Bobby about adding the jail administrator position back to the Correctional Center. They said this would be an exempt from overtime position that pays $37,205.89 (full scale) annually. The talked to Bobby about eliminating the Director of Security position and naming Bobby as the jail administrator. Bobby said he would like to think about this offer and get back to the Commissioners on 8/12/2013 with an answer.

 Valorie talked to the Commissioners about the Family Peace Initiative program, she said Family Peace Initiative is reaching out to other Counties to try and get their participation (financially) to reduce what the County appropriates to this program. The Commissioners reduced the proposed Family Peace Initiative 2014 budget to $3,000.

 The meeting adjourned at 12:11 pm.

                                                   THE BOARD OF COMMISSIONERS

                                                   OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 August 8, 2013                                      Thursday 9:30

 The Bourbon County Commissioners met in open session for a budget work session with Barbara and Allen present. The County Clerk was also present.

 Loretta George with the Fort Scott Tribune was also present.

 Barbara and Allen have been working on 2012 actual expenses, 2013 budgets as well as the 2014 original budgets and the revised 2014 budgets. Allen said they had eliminated one job in the Road & Bridge department. Allen said they had been notified on a reduction in the valuation due to an exemption for Labconco.

 The Commissioners continued to work on budgets.

 The meeting was suspended at 12:03 pm.

 The meeting resumed at 1:00 pm to continue a budget work session with Barbara, Allen and Harold present.

 Dan Meara talked to the Commissioners regarding the upcoming tax sale.

 The meeting adjourned at 3:20 pm.

                                                   THE BOARD OF COMMISSIONERS

                                                   OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

August 5, 2013                                                Monday 9:00 am

 The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

 Anna Carpenter with the Fort Scott Biz, Randy Handly with the Bourbon County Review and Jason Silvers with the Fort Scott Tribune were also present.

 Marty was present while Allen presented pictures of the road conditions around the County due to the amount of heavy rain the County experienced. Allen presented pictures of the Inman Bridge as well as 20th & Grand (before and after the rainfall) - Allen suggested that Marty visit with Hubert Thomas & Brad Blythe (the landowner) regarding how to fix the run-off problem in that area. The Commissioners told Marty that this road needs to be barricaded. Allen asked that Marty get a report of how many loads of gravel have been hauled out last week and this week as well as how many loads of Gravel were hauled on Grand Road last week.

 Marty said they are moving dirt on the road inside the Landfill to allow vehicles to be able to dump. Marty said they have placed every barricade they own around the County. Barbara presented pictures of a County road by the National Cemetery that needs some maintenance. Barbara also told Marty about Birch Road off of 69 HWY, the water washing the road at 1685 Indian Road, 899 & 100th where branches were left from where trees were trimmed as well as the road conditions there. Barbara said Hubert Thomas said the roads in his area need gravel.

 Allen said Sandy Mertz called regarding the road conditions in that area, Marty said they are working there this week.

 Bill Martin announced that they would be having a reception for Ron Gray (who will be leaving employment with Bourbon County on August 12th, 2013) from 2-4 pm, August 8th on the 1st floor.

 Terri Coop said she is working with Marty to get numbers to report for FEMA regarding a statewide declaration. Terri also reported that she has reworked her 2014 budget and feels that $2,000 can be removed from the Capital Outlay portion of her budget changing her 2014 budget request total to $62,210.

 Lora Holdridge presented what expenses she feels could be cut out of her 2013 budget.

 The Commissioners signed the approval to cut an early hand check for the purchase of a 2013 GMC sierra from Shepherds for $28,337.

 The Commissioners are having a budget work session at 1:00 August 5th & 6th and on August 8th at 9:30 am.

 Allen made a motion to go into a 30 minute executive session regarding non-elected personnel to protect their privacy, Barbara seconded the motion (the session included the 3 Commissioners). No action was taken.

 Judy Wallis presented a re-worked 2014 budget for $253,545 as well as what she felt could be cut out of her 2013 budget.

 Susan Quick talked about what expenses she could cut out of her 2013 budget.

 Shane Walker presented the annual software agreement for CIC and Allen signed the agreement.

 The meeting was suspended at 12:03 and resumed at 1:15 for a budget work session.

 Barbara made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, (the session included the 3 Commissioners, Ron Gray & Bill Martin) Harold seconded. No action was taken.

 The meeting adjourned at 4:00 pm.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, County Clerk

 August 5, 2013                                                Monday 9:00 am

 The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

 Anna Carpenter with the Fort Scott Biz, Randy Handly with the Bourbon County Review and Jason Silvers with the Fort Scott Tribune were also present.

 Marty was present while Allen presented pictures of the road conditions around the County due to the amount of heavy rain the County experienced. Allen presented pictures of the Inman Bridge as well as 20th & Grand (before and after the rainfall) - Allen suggested that Marty visit with Hubert Thomas & Brad Blythe (the landowner) regarding how to fix the run-off problem in that area. The Commissioners told Marty that this road needs to be barricaded. Allen asked that Marty get a report of how many loads of gravel have been hauled out last week and this week as well as how many loads of Gravel were hauled on Grand Road last week.

 Marty said they are moving dirt on the road inside the Landfill to allow vehicles to be able to dump. Marty said they have placed every barricade they own around the County. Barbara presented pictures of a County road by the National Cemetery that needs some maintenance. Barbara also told Marty about Birch Road off of 69 HWY, the water washing the road at 1685 Indian Road, 899 & 100th where branches were left from where trees were trimmed as well as the road conditions there. Barbara said Hubert Thomas said the roads in his area need gravel.

 Allen said Sandy Mertz called regarding the road conditions in that area, Marty said they are working there this week.

 Bill Martin announced that they would be having a reception for Ron Gray (who will be leaving employment with Bourbon County on August 12th, 2013) from 2-4 pm, August 8th on the 1st floor.

 Terri Coop said she is working with Marty to get numbers to report for FEMA regarding a statewide declaration. Terri also reported that she has reworked her 2014 budget and feels that $2,000 can be removed from the Capital Outlay portion of her budget changing her 2014 budget request total to $62,210.

 Lora Holdridge presented what expenses she feels could be cut out of her 2013 budget.

 The Commissioners signed the approval to cut an early hand check for the purchase of a 2013 GMC sierra from Shepherds for $28,337.

 The Commissioners are having a budget work session at 1:00 August 5th & 6th and on August 8th at 9:30 am.

 Allen made a motion to go into a 30 minute executive session regarding non-elected personnel to protect their privacy, Barbara seconded the motion (the session included the 3 Commissioners). No action was taken.

 Judy Wallis presented a re-worked 2014 budget for $253,545 as well as what she felt could be cut out of her 2013 budget.

 Susan Quick talked about what expenses she could cut out of her 2013 budget.

 Shane Walker presented the annual software agreement for CIC and Allen signed the agreement.

 The meeting was suspended at 12:03 and resumed at 1:15 for a budget work session.

 Barbara made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, (the session included the 3 Commissioners, Ron Gray & Bill Martin) Harold seconded. No action was taken.

 The meeting adjourned at 4:00 pm.

                                                   THE BOARD OF COMMISSIONERS

                                                   OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, County Clerk

 August 2, 2013                                      9:00 am

 The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

 Larry Gazaway with KOMB, Anna Carpenter with the Fort Scott Biz and Loretta George with the Fort Scott Tribune were also present.

 Craig Van Wey with the Kansas Department of Commerce talked to the Commissioners about the Rural Opportunity Zones (ROZ) program.   The ROZ program was designed to reverse the declining population of Kansas Counties.   The ROZ program provides a state income tax exemption for up to 5 years for individuals that relocate from out of state to Kansas. In order for an individual to be eligible for this program they would need to have under $10,000 income from a Kansas source for at least 5 years.   There is also a Student Loan reimbursement program through ROZ, this program will reimburse up to $1,500 from both the State and participating Counties for up to 5 years for student loan debt. The Counties portion of these funds could come from County funds, charitable 5013c programs or from local employers that are trying to get qualified employees to relocate to the area. For questions on the State Income Tax rebate program call the KS Department of Revenue (785)368-8222, or for questions regarding the Student Loan Repayment program call Chris Harris @ (785)296-6815.

 Joey Collins thanked the Commissioners for the nice work that was done on the road on 205th, however someone unloaded some heavy equipment and their trailer went clear through the new asphalt. Barbara notified Marty of the damage to the road.

 Allen discussed bids received for a 2013 ¾ ton GMC Sierra pickup truck, Shepherds bid $28,337 and Molle in Pittsburg bid $28,381. Allen moved to approve the purchase from Shepherds for $28,337 for the truck to be used for the new Road and Bridge director, Harold seconded and all were in favor.

 Terri Johnson discussed the agreement with Wray Roofing; Wray has provided their statutory/performance bond. Once the PEC certificate arrives from the State the Commissioners will sign the agreement with Wray Roofing. (The PEC will remove the sales tax on the total charge, therefore reducing the cost of the roof replacement).

 Terri Coop reported damage from the rain storm from 7/29/2013 that produced anywhere from 4-8” of rain around the County. She said there was about 200 miles of damaged roads because of the rain washing out the roads. She asked that the Commissioners sign disaster declaration - Resolution 23-13 because of this storm. Allen moved to approve signing this resolution. Terri talked about her 2013 budget and felt that she should come in from 5-8% under budget.

 Harold made a motion to go into a 30 minute executive session to discuss courthouse security, (the session included Judge Richard Smith, Terri Johnson, Bill Martin and the Commissioners) Barbara seconded the motion. No action was taken.

 Frank Miller told the Commissioners that Darrell Brown will be working for his trash service; Frank asked if Darrell could sign tickets on Frank’s account at the Landfill. Allen said he could sign on Frank’s account.

 The meeting was suspended at 12:15 and started again at 1:00 pm for a budget work session with Harold and Allen present.

 The meeting adjourned at 2:00 pm.

                                                

                                                  THE BOARD OF COUNTY COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk     

   August 1, 2013                                      9:43 am Thursday

 The Bourbon County Commissioners met in open session with all three Commissioners present and the County Clerk present. The meeting was scheduled for a budget work session.

 Bill Martin presented a bid for 6 vehicles for the Sheriff’s department. The bid was from Shepherds for $180,252. Bill said he would be sending letters to different banks to see what payments would be for this.

 

Valorie Leblanc and Terri Johnson discussed the measures they had taken and were continuing to take to help reduce the debt for the Correctional Center. Valorie said they were working with the Judges to reduce the amount of inmates in the Correctional Center to make room for inmates housed out-of-County. Valorie said she wanted the Commissioners to understand how important what they are trying to do is and also to let them know of the amount of work and time that this will take. Valorie talked about an article that was in the Bourbon County Review discussing the Attorney’s salary, Valorie felt the article was misleading to the public on what the Attorneys job is and what it entails. Allen said the Commissioners value both Valorie and Terri and the work that they do.

The Commissioners continued to look at the 2014 budget requests.

The meeting adjourned at 12:25 pm.

                                               

                                                  THE BOARD OF COUNTY COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

July 31, 2013                                                  Wednesday 9:00 am

The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present for a budget work session.

Also present were Terry Sercer, Terri Johnson, Ron Gray, Julie Miller, Bobby Reed and Valorie Leblanc.

 Terry Sercer presented an estimated 2014 budget. If the County General fund continues to spend the way for the remainder of 2013 as the spending for January – July then the General fund will be over budget in 2013, and will tremendously increase the mill levy for 2014.

 A large portion of the reason for the General fund being over budget is because of the Correctional Center’s expenses. The increase in inmates, housing inmate’s out-of-County, medical care for the inmates & the overtime to transport the inmates is a large portion of the reason the Correctional Center is projected to be over budget.

 Terri Johnson said she and Valorie have come up with temporary measures for 5 months to help “stop the bleeding” but she wasn’t sure if her temporary fixes will make up the difference for what is projected to be over budget. Terri Johnson said she and Valorie have reviewed expenses and said with the Courts assistance they will release some inmates. By releasing inmates Terri said the inmates housed out-of-County can be reduced and the inmates can be brought back to stay in Bourbon County Correctional Center. Terri said they will issue summons instead of warrants (which will reduce the amount of inmates in the County). Terri some of the temporary measures that are being could be a danger to the public.

 Terri Johnson said that for some reason in June 2012 the decision was made to quit housing inmates at the full capacity. Terri said this has had a negative impact that can’t be fixed. The Correctional Center has agreed to bring back boats (portable inmate beds) in the Correctional Center to increase the amount of inmates the Correctional Center can house, which will also make room for more inmates in the County.  This can reduce the amount of overtime and transportation costs as well for the Correctional Center. The Correctional Center has contacted other Counties that house Bourbon County inmates & some of the other Counties have agreed to reduce the price from $35 to $30/day per inmate.

 Terri Johnson said she is trying to save the existing jobs for the County employees and that these are only temporary measures. There was discussion on furlough for County employees. Terri Johnson said she felt the Commissioners needed to look to each of the department heads to ask that they conserve their 2013 budget or the Commissioners are going to have to decide if they need to lay any employees off or cut employees salaries. Terri suggested cutting any unnecessary training and travel for 2013.

 Allen asked Ron Gray to look at the budget for the Sheriff’s department to see if the County can afford new vehicles. Ron said they may be able to reduce the amount of vehicles needed to 6 instead of 8.

 The Commissioners met with the department heads to inform them of the problems with 2013 and 2014 budget. Allen asked the department heads to look at their 2013 & 2014 budget by August 5th, to see if there are any expenses that can be cut out. He told them that the General Fund is projected to be over budget for 2013, causing a large mill levy increase. Allen said we all need to cut expenses to save jobs.   The Commissioners asked that the department heads be reasonable when projecting expenses.

 Allen made a motion to go into a 10 minute executive session regarding non-elected personnel, Harold seconded the motion (the session included the 3 Commissioners). No action was taken.

 The meeting was suspended at 12:15 & resumed at 1:15 pm.

 The Commissioners continued to discuss the 2014 budget.

 The Commissioners will meet to discuss the 2014 budget again on August 1st, 2013 @ 9:15 am.

 The meeting adjourned at 4:02 pm.

                                                   THE BOARD OF COUNTY COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 

 July 29, 2013                                                            Monday 9:00 am

 The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

 Randy Handly with the Bourbon County Review, Anna Carpenter with the Fort Scott Biz and Tammy Helm with the Fort Scott Tribune were also present.

 Allen made a motion to go into a 30 minute executive session regarding non-elected personnel to protect their privacy, Barbara seconded the motion, (the session included the 3 Commissioners) no action was taken.

 Barbara made a motion to go into a 25 minute executive session regarding non-elected personnel to protect their privacy, Harold seconded the motion, (the session included the 3 Commissioners) no action was taken.

 Tina Rockhold from Mercy Hospital announced that there will be a 5K race on 9/28/2013 from 6 am – 9 am. She asked if the County could provide barricades for Mercy to block the road at Grand & Hwy 39 and Indian Road. The Commissioners agreed to provide the barricades.

 Dwayne Neil who had the winning hay bid for Elm Creek asked for an extension to remove the hay bid. The Commissioners approved an extension and gave him until 8/10/2013 to remove the hay. Dwayne Neil told the Commissioner that the trash is not being picked up at Cedar Creek; Allen said he would talk to Marty about this.

 Terri Johnson talked to the Commissioners regarding the roof contract; she said Wray Roofing did not insert a performance/statutory bond dollar amount. Terri said this needs to be filled in before the Commissioners sign the agreement with Wray Roofing. The Commissioners asked David Neville to contact Wray Roofing to get this portion of the contract filled out.

 Harold made a motion to go into a 20 minute executive session regarding non-elected personnel to protect their privacy, Barbara seconded the motion (the session included the Commissioners and Terri Johnson). No action was taken.

 Terri Johnson said that Chief Judge Richard Smith will be at the Commission meeting on 8/02/2013 at 10:30 am.

 Barbara made a motion to appoint Allen as the Delegate, Barbara as the 1st alternative, and Harold as the 2nd alternative for the voting delegates at K.A.C. Allen seconded that motion.

 Bobby Reed, Julie Miller, Ron Gray and Bill Martin met with the Commissioners regarding the inmate expenses in the Correctional Center. Bobby presented numbers of inmates housed in and out of county in 2012 & 2013. Julie said the majority of inmates in the correctional center are there because of probation violations, and if they are there for probation violation they have to serve their sentence. There was discussion that a lot of the warrants are no bond warrants meaning the inmates have to stay and serve out their sentence. Julie said a lot of inmates are repeat probation violators. Bill said he had talked to Shane Walker regarding a computer program that can give a report with more details on inmates such as the reason for release in inmates, and other data on the inmates.  Bill said that other Counties are having the same expenses and problems with their inmates & eventually other Counties will have no place to house their own inmates. Harold brought up the overtime expense in the Correctional Center; Bobby said a lot of overtime is due to transporting inmates. Allen asked if Bobby approved all expenses in the Correctional Center, Bobby said yes. Allen asked if there were any expenses that could be eliminated or delayed. Julie said all purchases are necessary and that they are repairing instead of replacing some items. Bill talked about the free counseling programs that are available to the inmates (the inmates are not required to attend these programs) Bobby said about 50% of the inmates will take part of these free programs.

 Dan Laughlin talked to the Commissioners regarding the gravel that is being put on the road; he said the gravel is mostly dirt or shale. Dan also suggested eliminated the Noxious Weed man and parking the vehicle to save money. He said the Noxious Weed man will spray a small patch of Johnson grass on one side of the road when there is a pasture of Johnson grass on the other side of the road. He questioned the quality and amount of work that the Noxious Weed man does.

 Marty was late to the meeting due to helping work on the belts at the rock quarry. Marty said they were ready to crush last Thursday, but that they had problems with the crusher motor, Marty said they should be ready to start crushing again soon. Marty said they big loader was down last week due to a fuse near the starter, he said that is now fixed.

 Allen told Marty that Enbridge had filled out permits and paid the fee for 2 entrances. Allen said that Enbridge will do the work and install the entrances.

 Allen made a motion to employ Jim Harris as the Road & Bridge Coordinator at $44,000 yearly, as an employee that is exempt from overtime, he will start on or before August 12th, Harold seconded that motion & all were in favor.

 The Commissioners had a budget work session with no action that ended at

3:45 pm.

 The Commissioners will meet on 7/31/2013 @ 9:00 to work on the budget.

 The meeting adjourned at 3:45 pm.                                             

                                                   THE BOARD OF COUNTY COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 July 26, 2013                                                            Friday 9:00 am

 The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

 Anna Carpenter with the Fort Scott Biz, Randy Handly with the Bourbon County Review & Loretta George were also present.

 David talked to the Commissioners regarding Wray Roofing. They will be doing the work to the Courthouse and SEKRCC roof. Wray is sending a signed agreement. David also talked to the Commissioners about the A/C replacement for the Courthouse and the SEKRCC. The Commissioners suggested that David send letters to local HVAC contractors to let them know that the County is accepting bids.

 Allen made a motion to go into a 25 minute executive session regarding non-elected personnel to protect their privacy, the session included the 3 Commissioners, and Barbara seconded the motion. No action was taken.

 Bill Martin and Ron Gray presented a bid for a pickup truck from Shepherds for $26,392.80. They said there are 3 trucks and a Tahoe that they will be disposing of, Ron thought an auction was the best way to dispose of those vehicles.

 Barbara made a motion to go into a 10 minute executive session regarding non-elected personnel to protect their privacy, the session included the 3 Commissioners, Ron Gray and Bill Martin, and Allen seconded the motion. No action was taken.

 Wally Maples the caretaker at Elm Creek met with the Commissioners. Allen told Wally that Danny Taylor would be contacting him. The Commissioners commended Wally on his work and progress at Elm Creek.

 Terri Coop the Emergency Preparedness Coordinator said the volunteer long term recovery committee has just finished roofing its first house (she said the owners of this house have been living elsewhere while the house is being repaired). She said they are still receiving some donated supplies for the projects. Terri said members of the Bourbon County CERT team are attending training in Wichita this week. Harold made a motion for Allen to sign the EMPG Grant application, she said that the Emergency Managers stipend will be paid out of this fund in 2013, Barbara seconded the motion & Allen signed the Grant Application.

 The Commissioners decided that Allen would be the voting delegate and Barbara would be the alternate at the KWORCC annual meeting. Both will be attending that meeting from 10/29/2013-10/31/2013.

Phil Gonzalez and another representative from Source One restoration talked to the Commissioners regarding the roof replacement. The County recently advertised to take bids for the roof replacement, there were no bids submitted, therefore the Insurance Company recommended Wray Roofing to do the work to the Courthouse and the SEKRCC. The Commissioners agreed to use Wray Roofing to do the work. Phil Gonzalez said that they missed the bid advertisement in the newspaper, he asked the Commissioners if they could go to the roof today and give a bid by Monday, and Allen said they could not get on the roof at this point. Allen said they would have David Neville talk to the insurance company. The Commissioners said they would call Source One after talking to the insurance company.

 David Stewart from Heartland Propane & Steve with Fuel Conversion talked to the Commissioners regarding using propane for County vehicles vs. using gasoline. David said propane could… reduce operating costs, propane burns cleaner, increases longevity of vehicles, increase proven performance, lower emissions, reduce dependency on natural gas. David said the converted vehicles could run on propane or gas. They said the safety of propane tanks is 20x more puncture resistant than gas tanks. David said the average cost of a propane dispensing tank is from $8,000-$15,000. They compared the cost of propane vs. gasoline for a 2011 Ford 250 van; they said the overall average lifetime net savings is approximately $15,448. They also discussed the excise tax credits available for the propane and the tax rebate available on the dispensers.

 Carolynn Flynn from Enbridge Pipeline presented a check for a drive that will be 48 foot wide and have a 24” culvert with 2 entrances. The Commissioners signed the contract & will have Marty sign on Monday and overnight the signed document to Carolyn Flynn.

 Jessica Allison from Compass Counseling talked to the Commissioners regarding mental health care. Shanda Stewart attended with her and encouraged the Commissioners to talk to C.S.O. to get their opinions on the mental health care that is provided. Shanda said she would like to see choices on facilities and the quality of treatment available.

 Allen moved to go into a 15 minute executive session for non-elected personnel, the session included Terri Johnson, Bill Martin & the Commissioners. Harold seconded the motion, no action was taken.

 The meeting was suspended and starting again at 1:00 with a budget work session.

 The meeting adjourned at4:09 pm.

           

                                                  THE BOARD OF COUNTY COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

July 25, 2013                                                  1:00 pm

 The Bourbon County Commissioners met in open session to conduct interviews for the Road & Bridge Supervisor position, Allen and Barbara were present.

 At 1:00 Allen made a motion to go into an executive session for 45 minutes regarding non-elected personnel, Barbara seconded the motion. The session included the Commissioners and the interviewee.

 At 1:50 Allen made a motion to go into an executive session for 40 minutes regarding non-elected personnel, Barbara seconded the motion. The session included the Commissioners and the interviewee.

 At 2:30 Allen made a motion to go into an executive session for 45 minutes regarding non-elected personnel, Barbara seconded the motion. The session included the Commissioners and the interviewee.

 At 4:00 Allen made a motion to go into an executive session for 45 minutes regarding non-elected personnel, Barbara seconded the motion. The session included the Commissioners and the interviewee.

 At 4:45 Allen made a motion to go into an executive session for 45 minutes regarding non-elected personnel, Barbara seconded the motion. The session included the Commissioners and the interviewee.

 No action was taken after any of the executive sessions.

 The meeting adjourned at 5:30 pm.

                                                THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 

July 22, 2013                                                  Monday 9:00 am

 The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

 Laurie Sisk with the Fort Scott Tribune, Randy Handly with the Bourbon County Review & Anna Carpenter with the Fort Scott Biz were also present. Larry Gazaway from KOMB came later on to the meeting.

 Allen told Marty about Kenny Blake’s visit to the Commission meeting. Allen said Kenny didn’t feel the rock was big enough on the dam; Allen suggested using larger rock from the Beth Quarry. Allen told Marty they need to move 164 ton of rock (for the overage) at the George Quarry.

 Marty said they are finishing up asphalting on 205th. Marty said they would be starting to work on Gunn Park Addition next. Marty said there were limbs down around the County Saturday due to a storm. Marty said the crusher is being moved.

 Marty talked about a shoe for the asphalt machine he is going to try to use (this puts a slope at the edge of the asphalt). Marty said John Weikel was interested in the Bridge & Culvert crew & Robbie Love was interested in the Landfill. Allen said Marty needs to put a notice out of an opening for a truck driving position.

 Barbara told Marty about 245th & Jayhawk, she said the brush needs removed in that area.

 Allen talked about trash West of 2nd Street close to the bridge & trash West on Locust Road. Marty said they would have a grader at Unity and 95th today. Marty reported that Tom’s grader was blowing hoses. Marty said the rubber tire excavator is being used at 185th & Maple Road.

 Harold suggested parking the road graders in dry weather. Allen asked if they were working on ditching, Marty said yes.

 Terry Sercer presented a rough draft for the 2014 budget for Bourbon County. He said for the most part he entered the 2013 budget to determine the 2014 budget, Terry said for the most part he entered what the departments asked for. Terry wants to meet with the Commissioners on July 26th @1:00 for a budget workshop. He said the projected increase in the mill levy was due to the carryover and also due to increase spending.

 Allen talked to Terry about the Landfill, he said the hopper needs replaced and wondering if the increased revenue at the Landfill (because of the increased dumping due to damage from the hail storm) could be used to purchase a different hopper. Terry said the 2013 budget would need to be amended but that the increased revenue could be used for this.

 The Commissioners met with the department heads. Barbara reviewed different employee evaluations that could be used for Bourbon County. There was discussion of how often evaluations should be done. Overall the department heads felt that doing evaluations during the 4th quarter each year would be best as well as doing reviews at the employees 6 month probationary period.

 Barbara suggested that the department heads start doing bulk ordering to save money. She suggested putting out for bid the supplies that are needed. Barbara asked that each department head compile a list of items that are ordered throughout the year.

 Lora Holdridge the Register of Deeds presented a list of unused items in the basement. Terri Johnson suggested that if an item can’t be used in an office, it could be sold if the value was less than a certain amount. There was talk about having a garage sale to get rid of these items. Lora and Shane will organize a sale to get rid of items.

 Harold made a motion to go into a 10 minute executive session for Attorney client privilege with possible litigation, Barbara seconded the motion, and (the session included Marty, Terri Johnson and the Commissioners). No action was taken.

 Harold made a motion to go into a 5 minute executive session for Attorney client privilege with possible litigation, Barbara seconded the motion, and (the session included Marty, Terri Johnson and the Commissioners). No action was taken.

 The Commissioners, Terri Johnson, David Neville, Ron Gray and Shane Walker met for a Courthouse security meeting.   Terri Johnson left word for the Chief Judge regarding security, but is still waiting to hear from him. There was discussion over what security measures are in place now for District Court and the Courtrooms. Providing an armed guard for District Court as well as metal detectors was discussed. Terri Johnson said the Commissioners need to decide if they are going to put security measures into place for any or all of the County buildings. Terri Johnson said the Chief Judge can require that there are no weapons in the Courtroom & can require that adequate security measures are in place. Terri offered to talk to the Chief Judge about plans the County has to secure 3rd floor to see if what the County has planned is adequate security. The Commissioners said they would like to talk to the Chief Judge.

 David Neville said he had heard a request from an employee regarding the handicap parking at the Courthouse. The employee felt that the handicap parking needs to be resurfaced, painted and new ramps.

 Allen asked to clarify the Appraiser and Attorney’s salaries. He said the Appraiser makes $61,916.32 annually, and the Attorney makes a total of $68,412.33 annually (which is a combination of $49,686.81 for Attorney work, $6365.52 for Appellate work and $12,360 for County Counselor work).

 The meeting was suspended at 12:20 until 1:15 pm. At 1:15 the Commissioners are going to review the applications for the director of Road & Bridge, after that the Commissioners are going to go to Elm Creek to look at the caretakers house to see what can be done there. After that the Commissioners are going to go past the Asphalt plant.

 At 1:15 pm, Harold made a motion to go into an executive session for 45 minutes for personnel matters of individual non-elected personnel, Allen seconded the motion. After the session the Commissioners announced that they would be interviewing for the Road & Bridge Director position on Thursday July 25th from 1-4:30 pm.

 The Commissioners, David and Terri Johnson discussed the roof replacement for the Courthouse and the Correctional Center. The Courthouse recently advertised to accept bids to replace the roof for the Courthouse and the Correctional Center; however no one turned in a bid. David Neville talked to KCAMP about not receiving any bids, KCAMP suggested an approved contractor. Harold made a motion to accept what KCAMP has approved for the insurance payment for the roof replacement, and to approve the contractor that KCAMP accepted – Wray Roofing, to do the replacements. The Commissioners decided to accept bids for the air conditioner replacements.

 The Commissioners went to Elm Creek and to the Asphalt plant. The meeting adjourned at 5:02 pm.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

  

July 19, 2013                                                            Friday 9:00 am

  The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

  Laurie Sisk with the Fort Scott Tribune, Randy Handly with the Bourbon County Review & Anna Carpenter with the Fort Scott Biz were also present.

  Kenny Blake talked to the Commissioners regarding the reclamation of the Blake Quarry. He asked when the County would clean up, seed and finish up the Quarry. He would like for it to be seeded in the early part of September. Mr. Blake said there are still large rocks in the North area that need cleaned up. Mr. Blake said the County put rock on the spillway, but he didn’t feel the rock was as big as it needed to be. Allen said there is some larger rock from the Beth quarry that may be used & said that Marty had arranged to have Mark Wade to drill the fence posts.

  Barbara made a motion to go into a 10 minute executive session regarding non-elected personnel to protect their privacy (the session included the Commissioners), Harold seconded the motion. No action was taken.

  Ron Gray presented the 2014 Sheriff’s department budget. He asked for a total of $532,987.49 for 2014 compared to $532,583 in 2013. There was discussion of purchasing vehicles for the sheriff’s department and how those could be financed; Allen said he would talk to Terry Sercer regarding budgeting for the vehicles. Ron Gray announced to the Commissioner that he had been offered an opportunity and he has accepted that offer, he said his last day with the County would be August 9th, 2013. Ron said he felt it was time to move forward with other issues in the jail, but also understood that the money wasn’t there. Allen said he hated to loose experienced people, Barbara said Sheriff Gray will be missed as his role as Sheriff.

  The Commissioners were scheduled to open roof bids for the Courthouse at 10:30, however, no bids came. Allen told David to talk to the claims adjuster regarding not getting any bids.

  Harold made a motion to accept Red River’s chemical quote of $5,115.68, Barbara seconded the motion.

  Kendell Mason presented the Clerk & Election office budgets for 2014. Kendell asked for $84,600 in 2014 for the Clerk’s office as compared to $87,018 in 2013. Kendell asked for $79,300 in 2014 for the Election office as compared to $79,311 in 2013.

  The meeting adjourned at 11:51 am.

                                                    THE BOARD OF COMMISSIONERS

                                                    OF BOURBON COUNTY, KANSAS

                                                   (ss) Allen Warren, Chairman

                                                   (ss) Harold Coleman, Commissioner

                                                   (ss) Barbara Albright, Commissioner

 ATTEST:

 (ss) Kendell Mason, Bourbon County Clerk

 July 15, 2013                                                            Monday 9:00 am

  The Bourbon County Commissioners met in open session with Harold and Allen present.

  Anna Carpenter with the Fort Scott Biz, Randy Handly with the Bourbon County Review, and Laurie Sisk were also present.

  Allen called Holly Powers with Shafer, Kline & Warren, Inc. and had a conference call while Carolyn Flynn a representative from Enbridge Pipeline met with the Commissioners. Enbridge is going to put a pipeline (that will carry crude oil) through a portion of Bourbon County. They will be going across Hwy 3 (which is owned by the State) and Yellowstone Road. Enbridge wants to start the pipeline in Kansas on August 7th, 2013. Carolyn said they would change the drawings and email them to the Commissioners. Holly asked Carolyn what the designated roads they will be traveling are; Carolyn said they will travel on Hwy 3 & Yellowstone. There was discussion of doing an open cut (an open cut is required) instead of a bore. Allen moved that Bourbon County sign the agreement with Enbridge Pipeline to install a 36” transmission line crossing Yellowstone Road, buried 82” bellow the crown of the road, Harold seconded the motion & the Commissioners and Marty signed the agreement. Carolyn wrote a check to Bourbon County for $4,800 for permit fees (this is a 90 day permit).

  Wally Maples, the Elm Creek Lake Caretaker talked to the Commissioners regarding Elm Creek. He suggested turning the caretaker house into a bath/shower house & also to add more campsites with water & electricity. He said this could generate more revenue for the Lake. Allen said he liked that idea; however the money isn’t available to pay for these expenses. Allen suggested meeting again in October to discuss this further. Wally also said the bush hog isn’t working and asked about purchasing a commercial mower, Allen said there was no money in the budget for this, Marty said he would come fix the bush hog for him.

  Marty reported that the crusher is running again. Marty said they started on 205th & Jayhawk going North.

  James Cianciaruso a representative from JE Dunn Construction Company, Bourbon County Employees Bobby Reed, Julie Miller, Bill Martin & Terri Johnson met with the Commissioners regarding the correctional facility. James said they have been traveling Kansas and Missouri touring correctional facilities, and are seeing an increasing trend in the jail populations & aging facilities. He said their facilities can reduce risks to the staff and inmates. He said their company uses local in-town contractors when they build a facility. He also said have been working with Reno County for 7 years, trying to help with funding & help determine the need for a facility. He talked about working with Marysville for over 3 years determining the needs for a new hospital that their company built. He also said they have worked with the school district in Miami County for years. James said he toured the outside of the SEKRCC, he said it’s an aging facility with definite issues. James asked if the Commissioners had any questions, Allen said one issue he had was that the Sheriff wasn’t involved in the jail project; Allen said he needs to be involved in this project. Bill Martin said he is involved, if not he would of told Bill to stop working on this project, Bill said the Sheriff is a busy person with a lot going on. Bill said the Sheriff is 110% involved and said that just because he wasn’t here, didn’t mean he wasn’t involved. Harold asked what the cost per bed average is; James said the cost varies depending on technology (James said the more technologic a facility is the fewer employees are needed to run a facility) and the type of facility being built. James said it can vary from $250-$300/ square foot. He said the lower the number of beds, the cost per beds goes up, a higher number of beds the cost per beds goes down. James said the average life expectancy for a correctional facility is 30-50 years.   James said their company could review the current facility and meet with the Commissioners and the public for free to discuss facilities, needs & expenses for a facility. Bill Martin said so far in 2013 Bourbon County has paid approximately $105,000 to Cherokee County to house inmates, in 2012 approximately $72,000, in 2011 (number weren’t available), in 2010 approximately $72,000, in 2009 approximately $44,000, in 2008 approximately $109,000 and in 2007 approximately $43,000. Bill talked about different offices that could use the old correctional facility. Bobby Reed said laws have changed and the number of inmates will go up due to these changes.

  Travis Clinesmith a representative from Murphy Tractor met with the Commissioners regarding the buy back option for the John Deere grader.

  Terri Johnson met with the Commissioners; she said she is working on a letter to the Chief Judge as well as the local judges regarding the jail population. She asked to designated one Commissioner (Commissioner Harold Coleman was chosen as the Commissioner) to meet with the judges to come up with ideas on reducing the jail population.

  A courthouse security meeting is scheduled on July 22nd at 11:30 am.

  The meeting adjourned at 11:59 am.

                                         THE BOARD OF COMMISSIONERS

                                         OF BOURBON COUNTY, KANSAS

                                         (ss) Allen Warren, Chairman

                                         (ss) Harold Coleman, Commissioner

                                    

 ATTEST:

 (ss) Kendell Mason, Bourbon County Clerk

 July 12, 2013                                                  Friday 9:00 am

  The Bourbon County Commissioners met in open session with Harold and Allen present. The County Clerk was also present.

  Anna Carpenter with the Fort Scott Biz, Randy Handly with the Bourbon County Review & Tammy Helm with the Fort Scott Tribune were also present.

  Dean & Gail Bailey presented the 2014 Bourbon County Fair Association budget. They asked for $12,250 (the same amount appropriated in 2013). They said the entries in both the open class and 4-H have increased. They said it takes a lot of money to do the upkeep on the fairgrounds and the buildings there. The recent hail storm caused a lot of damage at the fairgrounds. They said in 2014 they hope to tear down the horse barn (which was damaged in the hail storm and the insurance company felt it wasn’t worth repairing) and build a new metal building in its place; they said this could be rented out in the off season to generate money. Allen talked about a baking contest that will take place at the 2013 fair. Allen said the Bailey’s attended a session in Topeka and learned about a baking contest.   There are 100 King Arthur Baking contests going on this year and Bourbon County is fortunate enough to be one of the hundred. King Arthur donated 960 5lb bags of flour & other prizes for this contest. The Baileys talked about a 40 foot extension to the goat & dairy barn & said that Mark Leatherman did a lot of work on this extension.

  Terri Coop said the long term recovery committee is starting on their first house at 1403 S. Clark on July 13th, Terri asked about the dump fees (which the Commissioners previously approved waiving for this committee), Allen asked that Terri visit the landfill employees to let them know of the workers that will be bringing debris to the landfill.

  Larry Gazaway with KOMB arrived at the meeting.

  The meeting adjourned at 10:36 am.

                                          THE BOARD OF COMMISSIONERS

                                         OF BOURBON COUNTY, KANSAS

                                          (ss) Allen Warren, Chairman

                                          (ss) Harold Coleman, Commissioner

                                 

 ATTEST:

 (ss) Kendell Mason, Bourbon County Clerk

 July 8, 2013                                          Monday 9:00 am

 

 The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

 

 Randy Handly with the Bourbon County Review, Laurie Sisk with the Fort Scott Tribune & Anna Carpenter with the Fort Scott Biz were also present.

 

 Susan Quick & Ron Gray were present while Terry Sercer gave a report on the audit for Bourbon County for 2012. Terry talked about audit control issues & about advanced accounting principles. Terry talked about 3 funds that had a negative cash balance- 1 was a grant fund, but wasn’t a violation. 1 was the 911 telephone – revenue was down & money was spent that wasn’t available to spend, and the last one was Special Alcohol with a cash violation where too much money was spent. Terry also said there was a handful of checks totaling $3,082.61 that were paid and cashed that were not supported by claims (bills) and not approved. Terry said policies were not followed starting in June 2012 as far as the approval process for paying bills. Terry said that there were missing check registers & also said there were checks approved to be written with the wrong name. Terry said there was over $20,000 worth of credit card charges that have been turned over to KBI & they are waiting on forensics to identify who signed the receipts on those charges. Terry said KBI said they should be finished by July. Terry said there was a deficiency in internal controls, deficiency in the credit card activity and the missing receipts & a deficiency in bank reconciliation. Terry said there were also adjustments to the accounting records; he talked about the inmate funds and the rotation of duties in offices.

 

 Allen moved to go into a 10 minute executive session to discuss non-elected personnel to protect their privacy, Harold seconded (the session included the Commissioners and Terry Sercer). No action was taken.

 

 Joe Dawson talked to the Commissioners regarding 190th & Hackberry; he said the corners need cleaned up because you can’t see around the corners there.

 

 Jerrod Handly & Katie Hueston met with the Commissioners. Jerrod asked if the Commissioners had any comments regarding the missing money. The Commissioners didn’t have any comments; Jerrod asked if any charges would be filed, Allen said it is in the KBI’s hands. Jerrod said he hopes that as Commissioners they are “pushy” in getting charges filed.

 

 Jerrod asked if the Commissioners had received all of the departments budgets, the Commissioners said no. Jerrod asked how many departments came in under 2013’s budget, the Commissioners said most are over 2013. Jerrod felt the department heads that came in under 2013 budget should be rewarded. Allen said they thanked those department heads and asked Jerrod how he felt they should be rewarded; Jerrod said he would leave that up to the Commissioners on how to reward them. Jerrod asked why the Commissioners approved giving the Appraiser a $2,000 raise. Jerrod said the Appraiser is the highest paid employee in County & is paid more than the County Attorney. The Commissioners said they compared Appraiser salaries statewide & it is a highly skilled position.  Allen said the assessor is responsible for setting the valuation & didn’t feel they could replace a person of her quality. Jerrod said so you want to keep her happy or she will raise taxes. Jerrod also said so if you didn’t give her more money she would leave. Jerrod said the position pays plenty as it is. Jerrod said what works for other Counties is not necessarily what works for Bourbon County. Jerrod asked if the County was going to go broke keeping up with the Jones’s. Jerrod said there are things we need, but can’t afford.

 

 Jerrod said he had serious concerns & is trying to be the voice for others. Jerrod asked where the ceiling on spending is and said the apple cart is getting heavy. Jerrod asked why the Commissioners are inventing new jobs at $44,000 / year (which is more than the Road & Bridge supervisor) Allen said this position would have more responsibilities. Jerrod asked if now was the time to make this change, Barbara said definitely, she said we need to get the roads in better shape for the residents of the County. Allen said they had been looking at Road & Bridge for a long time & things are not being done. Allen said they need long range planning, such as a ditching plan. Allen said the Road & Bridge supervisor is running from one end of the County to the other. Allen said there is planning and budgeting that isn’t being done because the Road & Bridge supervisor doesn’t have time to complete these things. Allen said other Counties have both a director and road foreman & he thinks this is the best approach for Bourbon County. Barbara said she questioned how one person could possibly do all that the Commissioners expected and that she personally pushed for an extra person. Katie Hueston questioned how operating 3 quarries was saving money. Allen said there are only 2 quarries and the portable crusher is moved from quarry to quarry. Jerrod said the County needs a new jail (he said there are serious problems with the current facility). Jerrod said the County is spending money that they don’t have. Jerrod felt that there was a building on 1st street that could be used for a new jail. Jerrod said doing 10 things right doesn’t make up for doing 2 things wrong. Jerrod asked the Commissioners to reconsider what they have done & not be so quick to invent jobs and give raises.

 

 David Neville presented the Commissioners with estimates from Winvent – Extrusions for window replacements for the Courthouse.

 

 Marty talked to the Commissioners regarding roads in the County, he said they are laying asphalt today. Laurie Sisk asked Marty how he felt about the re-aligning of the Road & Bridge department, Marty said he was glad & said he can’t do all of the paperwork and get all of the work completed.

 

 Mark Shead talked to the Commissioners, he said if the population of the County hasn’t changed then why is the current jail not big enough, Allen said the jail population has increased. Mark asked if the 4 day work week works well, the Commissioner said yes. Mark talked to the Commissioners regarding the rising healthcare costs.

 

 Allen made a motion to accept a written resignation from Merlin Messer as the Freedom Township Clerk, and appoint Margie Brown as the new Freedom Township Clerk, Barbara seconded the motion.

 

 The meeting adjourned at 12:53 pm.

 

                                         THE BOARD OF COMMISSIONERS

 

                                        OF BOURBON COUNTY, KANSAS

 

                                        (ss) Allen Warren, Chairman

 

                                        (ss) Harold Coleman Commissioner

 

                                    

 

ATTEST:

 

(ss) Kendell Mason, Bourbon County Clerk

 

   

 

 July 5, 2013                                          Friday 9:00 am

 

 The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

 

 Anna Carpenter with the Fort Scott Biz, Laurie Sisk with the Fort Scott Tribune & Randy Handly with the Bourbon County Review was also present.

 

 Bobby Reed presented the Commissioners with the budget for the SEKRCC for 2014. He asked for a total of $1,193,657, he said his contractual budget increase was mainly due to housing inmates out of county. He talked about the expenses related to housing out of County (such as fuel & overtime to transport, cost per day for inmate housing at other Counties).   Barbara asked Bobby if he felt some of the inmates in the SEKRCC could be out of jail with an ankle bracelet for monitoring, Bobby said no. Allen asked Bobby about using Allen County to house inmates’, Bobby said he didn’t feel Allen Counties level of care was up to our standards. The Commissioners and Bobby discussed the expenses of building a new correctional center.

 

 Allen moved to go into a 15 minute executive session for non-elected personnel to protect their privacy (the session included the 3 Commissioners), Barbara seconded the motion. No action was taken.

 

 Lora Holdridge presented the budget for Register of Deeds for 2014. She asked for $74,820. She said on a good note as of 7/2/13 she had deposited enough money from the mortgage tech fund to cover wages for 2 of her staff.

 

 Terri Johnson presented the budget for the Murder Trial fund for 2014, she asked for $70,000. She said this fund was originally established at a time when we had a capital murder. This year to date there hasn’t been much money used in from this fund. Terri doesn’t think we will use all that was budgeted in 2013. In 2014, she feels some money will be used out of this fund. She said there are significant expenses when cases are moved out of County.

 

 Terri Johnson presented the budget for the Attorneys office for 2014. She asked for a total of $252,846.60. She said her contractual & commodity line items decreased from 2013. Terri wondered if all of the department heads ordered supplies from one vendor if it would save the County money. She asked for an increase in personnel services, she asked that Stacy Haynes be raised to a senior legal secretary rate. She also asked for an increase in both the County Counselor and Assistant County Counselor positions due to the amount of work that has increased in those positions.

 

 Allen asked to go into a 10 minute executive session regarding attorney client privilege with possible litigation, (the session included Terri and the 3 Commissioners) Harold seconded. No action was taken.

 

 Rhonda Cole presented the budget for District Court for 2014, she asked for $227,170. She said she did not ask for anymore than was budgeted in 2013. Rhonda did ask that if the Commissioners give raises to the Courthouse employees, that they consider the bailiff for a raise as well.

 

 Terri Johnson and the Commissioners discussed the expenses related to inmate housing and the cost associated with a new jail verses the current jail.

 

 Terry Sercer presented the 2012 audit to the Commissioners. The Commissioners will review the audit and meet with Terry again on July 8th @ 9:00 am. Terry and the Commissioners discussed the carryover from budgeted items.

 

 The department heads were scheduled to have a meeting Monday July 8th; however it has been postponed to July 22nd @ 10:00.

 

 Bill Brittain asked for the County to contribute $500 to the 2013 Elks fireworks display. Allen moved to approve giving $500 (paid out of Special Parks), Barbara seconded the motion.

 

 Dan Meara phoned the Commissioners and said the tax sale is scheduled for 8/12/2013.

 

 The meeting adjourned at 12:10 pm.

 

                                                   THE BOARD OF COMMISSIONERS

 

                                                   OF BOURBON COUNTY, KANSAS

 

                                                  (ss) Allen Warren, Chairman

 

                                                  (ss) Harold Coleman, Commissioner

 

                                                  (ss) Barbara Albright, Commissioner

 

ATTEST:

 

(ss) Kendell Mason, Bourbon County Clerk

 

July 5, 2013                                          Friday 9:00 am

 

 The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

 

 Anna Carpenter with the Fort Scott Biz, Laurie Sisk with the Fort Scott Tribune & Randy Handly with the Bourbon County Review was also present.

 

 Bobby Reed presented the Commissioners with the budget for the SEKRCC for 2014. He asked for a total of $1,193,657, he said his contractual budget increase was mainly due to housing inmates out of county. He talked about the expenses related to housing out of County (such as fuel & overtime to transport, cost per day for inmate housing at other Counties).   Barbara asked Bobby if he felt some of the inmates in the SEKRCC could be out of jail with an ankle bracelet for monitoring, Bobby said no. Allen asked Bobby about using Allen County to house inmates’, Bobby said he didn’t feel Allen Counties level of care was up to our standards. The Commissioners and Bobby discussed the expenses of building a new correctional center.

 

 Allen moved to go into a 15 minute executive session for non-elected personnel to protect their privacy (the session included the 3 Commissioners), Barbara seconded the motion. No action was taken.

 

 Lora Holdridge presented the budget for Register of Deeds for 2014. She asked for $74,820. She said on a good note as of 7/2/13 she had deposited enough money from the mortgage tech fund to cover wages for 2 of her staff.

 

 Terri Johnson presented the budget for the Murder Trial fund for 2014, she asked for $70,000. She said this fund was originally established at a time when we had a capital murder. This year to date there hasn’t been much money used in from this fund. Terri doesn’t think we will use all that was budgeted in 2013. In 2014, she feels some money will be used out of this fund. She said there are significant expenses when cases are moved out of County.

 

 Terri Johnson presented the budget for the Attorneys office for 2014. She asked for a total of $252,846.60. She said her contractual & commodity line items decreased from 2013. Terri wondered if all of the department heads ordered supplies from one vendor if it would save the County money. She asked for an increase in personnel services, she asked that Stacy Haynes be raised to a senior legal secretary rate. She also asked for an increase in both the County Counselor and Assistant County Counselor positions due to the amount of work that has increased in those positions.

 

 Allen asked to go into a 10 minute executive session regarding attorney client privilege with possible litigation, (the session included Terri and the 3 Commissioners) Harold seconded. No action was taken.

 

 Rhonda Cole presented the budget for District Court for 2014, she asked for $227,170. She said she did not ask for anymore than was budgeted in 2013. Rhonda did ask that if the Commissioners give raises to the Courthouse employees, that they consider the bailiff for a raise as well.

 

 Terri Johnson and the Commissioners discussed the expenses related to inmate housing and the cost associated with a new jail verses the current jail.

 

 Terry Sercer presented the 2012 audit to the Commissioners. The Commissioners will review the audit and meet with Terry again on July 8th @ 9:00 am. Terry and the Commissioners discussed the carryover from budgeted items.

 

 The department heads were scheduled to have a meeting Monday July 8th; however it has been postponed to July 22nd @ 10:00.

 

 Bill Brittain asked for the County to contribute $500 to the 2013 Elks fireworks display. Allen moved to approve giving $500 (paid out of Special Parks), Barbara seconded the motion.

 

 Dan Meara phoned the Commissioners and said the tax sale is scheduled for 8/12/2013.

 

 The meeting adjourned at 12:10 pm.

 

                                                   THE BOARD OF COMMISSIONERS

 

                                                  OF BOURBON COUNTY, KANSAS

 

                                                  (ss) Allen Warren, Chairman

 

                                                  (ss) Harold Coleman, Commissioner

 

                                                  (ss) Barbara Albright, Commissioner

 

ATTEST:

 

(ss) Kendell Mason, Bourbon County Clerk

 

July 1, 2013                                          Monday 9:00 am

 

 The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

 

 Anna Carpenter with the Fort Scott Biz, Randy Handly with the Bourbon County Review & Laurie Sisk were also present.

 

 Teresa Young also attended the meeting.

 

 All of the Commissioners may attend a meeting on July 10th @ 9:00 am at the Crawford County Courthouse to view & discuss Courthouse securities measures in place in Crawford County.

 

 Marty reported that the tank cars are scheduled to be delivered. Theses are to be used under Yellowstone. He said they would use the Rubber tired excavator to unload the tank cars.

 

 Marty discussed the hydraulic tank on the hopper at the Landfill. Marty said they are mowing around the County. Marty reported the fuel lines need to be repaired on the truck for Elm Creek.

 

 Marty said 2 culverts collapsed last week in the County. One was on Maple West of 125th & the other was at 260th & Calvary. Marty said there were several trees down around the County due to a storm last week. He said the trees have been cleaned off of the roadways.

 

 Harold reported a pothole on Tomahawk that needs to be addressed. Marty said they plan to start working on hard surface roads on Tuesday. He also said he needs to talk to Shane about the cameras at the Asphalt plant.

 

 Wally Maples the caretaker at Elm Creek Lake said he is making progress at the lake. He told the Commissioners about the work he wants to do to the house. He said he would like to get a mower out there to get the shorelines cleared on the dam. He feels an industrial mower at the lake would do a better job. Marty said he would check with the State’s website to see if they had any used mowers available. He said he would like to make room for more campers at the lake & said a bath house there would definitely be a plus for the lake. He feels there is revenue to be made there. Wally said he had heard a lot of good compliments about the way Elm Creek Lake looks this summer.

 

 Jeannie Parker asked Marty when Native Road was scheduled to be asphalted; Marty told her he thought it was schedule for the August 21st. Jeannie complimented the work that everyone has done.

 

 Allen made a motion to go into a 20 minute executive session regarding non-elected personnel to protect their privacy (the session included Marty and the 3 Commissioners) Barbara seconded the motion. After the session Allen announced that the Road & Bridge department is being reorganized. He said they had been looking at the Road & Bridge department & realized the amount of work falling on one person’s responsibility. He said the supervisor has to be all over the County in order to get the work done. Allen said they are doing away with the supervisor’s position & will now have a director and a foreman. Marty has accepted the foreman’s position. Allen said they would advertise for the director position. Allen said they are looking for an employee that can do budget work, can lay out work for those under the position & long term planning. Allen said this would allow Marty to focus on the areas that he has expertise in.

 

 Dan Meara met with the Commissioners regarding tax sale properties. He said 41 properties have been redeemed meaning they have collected all taxes & expenses. Dan said there were 68 properties in the Journal Entries stage meaning they are ready for a tax sale, Dan feels this will be a sale that will attract bidders. Dan said the Sheriff’s sale should be held the 1st part of August. Dan said they are on schedule with the tax sale. Dan said there are other properties that they have done the notice of publication & have tried to do direct service by mail with Sheriff’s notification. Once these steps are complete they will be ready for another Sheriff’s sale.

 

 Lisa Moore talked with Dan Meara and the Commissioners regarding tax sale properties that she and her soon to be ex-husband own. She said she was not served on properties that they owned & were sold at the last tax sale. She said her soon to be ex-husband wants to walk away from all of the properties. Mrs. Moore said her goal would be to pay all of the taxes. She said she is trying to right all of the wrongs, but needs help and a little time to pay the taxes. She said she wants to fix their properties and live here and start over, she said she needed and was begging for help. Allen told her it sounded like she was on the right track to take care of her properties.  

 

 Terri Johnson told the Commissioners she had the budget ready for the County Attorneys office. She also said she had a revised contract ready for accepting bids for the repairs to the roof. Terri said they had made some changes to the AT&T contract. She also talked about the conceal carry law.

 

 Allen said all of the Commissioners would hold a meeting with the Road & Bridge department at 6:00 am Tuesday July 2nd to announce the reorganization of the Road & Bridge and the supervisor’s position.

 

 Terri Coop presented her 2014 budget request for Emergency Preparedness & Emergence Mgmt. Performance to the Commissioners. She said she increased the personnel services $3,000 to cover Shane Walkers wages as deputy emergency manager (originally she thought that grant money could pay his wages, but she said grant money can not be used for wages). She asked for 69,210 for 2014 compared to $69,710 in 2013 for Emergency Preparedness.

 

 Allen moved to accept Resolution 20-13 regarding the Appraisers wages and contract. The Appraisers salary will go to $61,916.32 July 1st, 2013 & will increase 2% January 1st 2014, 2015, 2016 & 2017. Harold seconded and all were in favor.

 

 Allen moved to name Dr. Jay Allen as the Bourbon County Health Officer effective July 1st, 2013 – December 31st, 2013. Harold seconded and all were in favor.

 

 Ron Gray and Bill Martin met with the Commissioners with bids for vehicles for the Sheriff’s department. Ron said Shepherds came in lowest for 6 Ford SUV’s ($30,616.45). He had a bid from Landmark Dodge for 2 trucks & Allen told Ron he should get a quote from Shepherd’s for the trucks. The Commissioners discussed the price and what it could do to the mill levy. Ron & Bill talked about the expected insurance payments & how they could use that money to pay off the current vehicle loans. Allen felt that Terri Johnson needed to be consulted regarding purchasing options. Allen said he didn’t feel they could give the approval to purchase vehicles until the budget has been approved.

 

 Lee Davis presented the 2014 budget for Noxious Weed. He asked for $168,700 compared to $159,008 in 2013. The main increase was in the commodity portion of the budget. Lee said the sprayer engine is blowing oil.

 

 Harold made a motion to sign the license for Mapleton Cafe & C store to sell cereal malt beverage both on & off premises, Allen seconded the motion.

 

 Allen moved to approve resolution 22-13 permitting public use of right-of-way by utility companies. This is the policy for Bourbon County to follow; SKW has been working on for this for the County.  Harold seconded the motion & all were in favor.

 

 The meeting adjourned at 12:29 pm.

 

                                         THE BOARD OF COMMISSIONERS

 

                                         OF BOURBON COUNTY, KANSAS

 

                                        (ss) Allen Warren, Chairman

 

                                        (ss) Harold Coleman, Commissioner

 

                                        (ss) Barbara Albright, Commissioner

 

ATTEST:

 

(ss) Kendell Mason, Bourbon County Clerk

 

June 28, 2013                                       Friday 9:00 am

 

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 

 Anna Carpenter with the Fort Scott Biz, Randy Handly with the Bourbon County Review and Laurie Sisk with the Fort Scott Tribune were also present.

 

 Becky Gray with Sek-Cap told the Commissioners about the services that they offer such as partnering with the school districts, coordinating homeless services, work with the health departments, help with mental health services, weatherizing for homes. She said they serve 12 Counties. Becky said that changes in CSBG grant funding will change what services they can continue to offer. And asked for the Commissioners support in helping get the grant funding changed.

 

 Judy Wallis met with the commissioners. Allen asked for the estimated July 2013 valuation for Bourbon County. Kendell said the estimated valuation Is 91,030,500, the November 2012 valuation was 91,521,434. Judy said the reasoning for the difference is because trucks & boats are prorated and those can be added until September, she said real estate values are down. She talked about the commercial machinery equipment that was added after July 1, 2006 being exempt. Judy said that the new improvements being made to roofs & siding that are being made in the County wont necessarily raise the valuation. Judy said that if a house is appraised without windows and new windows are installed that could change the valuation on a property. Judy said they deal with market value & that they would have to look at the sales on properties to see if a house sells as is & the actual condition at the time of the sale. Judy said oil is up a little, but gas production is down in the County. Judy also said that new construction is down.

 

 Allen asked to go into a 15 minute executive session regarding employee employer negotiations (the session included Judy Wallis and the three Commissioners), Barbara seconded the motion. No action was taken.

 

 Susan Quick met with the Commissioners with the 2014 budget for the Treasurers office. She said the lease was up on her printer & she was able to purchase the printer for $1,000 she purchased the printer because the purchase price was cheaper that the lease price. Susan said she would like to have an increase for the employees in her office.

 

 Shane Walker presented the 2014 budget for the Information Technology department. He explained difference in his contractual services is partially due to the change in the way the new phone system will be billed. He said the new phone system should be installed in approximately 30 days.

 

 Terri Johnson met with the Commissioners she questioned the Commissioners about the maintenance that will need to be done to the building at 108 West 2nd, she asked who should be budgeting these maintenance expenses. Terri said she had some roof quotes for the building at 108 West 2nd. Terri said they would be closing on the building at 108 West 2nd on Monday July 1st at 2:00 at Security First. Terri and Allen will be going to do the closing.

 

 Allen asked to go into a 20 minute executive session for non-elected personnel to protect their privacy, (the session included the Commissioners and Terri Johnson) Barbara seconded. No action was taken.

 

 Allen complimented Dr. Jay Allen & Ross Kimball for volunteering and attending the SEK Multi County Health Board.

 

 The Commissioners may all attend a meeting July 18th from 5-7:30 at the North Community Building, for Enbridge’s open house concerning planning of their pipeline.

 

 Terri Johnson, Ron Gray & David Neville met with the Commissioners regarding Courthouse security. Terri said she had sent a letter to the Attorney Generals (the Attorneys office acknowledged receipt of this letter) office exempting all of the Bourbon County properties from the conceal carry law. The Bourbon County properties are exempt from the conceal carry law until January 1st, 2014 & at that time if Bourbon County properties wishes to stay exempt, Bourbon County would need to have adequate security measures in place. At that time if adequate security measures are in place Bourbon County properties could be exempt for another 4 years. Adequate security measures will be a major expense to the County. Some of the changes that would need to be made to put security measures in place would be… only 1 entrance to the Courthouse that is handicap accessible with a ramp, a metal detector, 3 officers to staff and lockers for weapons that are carried into Bourbon County properties. Allen asked for a list of approximate cost of materials to put security measures in place. Barbara said the conceal carry law has passed & now the County is faced with the expenses of getting the County exempted.

 

 The meeting adjourned at 12:20 pm.

 

                                         THE BOARD OF COMMISSIONERS

 

                                        OF BOURBON COUNTY, KANSAS

 

                                        (ss) Allen Warren, Chairman

 

                                        (ss) Harold Coleman, Commissioner

 

                                        (ss) Barbara Albright, Commissioner

 

ATTEST:

 

(ss) Kendell Mason, Bourbon County Clerk

 

June 24, 2013                                       Monday 9:00 am

 

 The Bourbon County Commissioners met in open session with all three Commissioners & the County Clerk present.

 

 Laurie Sisk with the Fort Scott Tribune, Anna Carpenter with the Fort Scott Biz & Randy Handly with the Bourbon County Review were also present.

 

 Allen made a motion to go into a 20 minute executive session for non-elected personnel to protect their privacy, Harold seconded (the session included Marty and the three Commissioners). No action was taken.

 

 Allen made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Harold seconded (the session included Marty & the three Commissioners). No action was taken.

 

 Marty told the Commissioners that the rock sample that was sent in for testing has too much finds for the chip & seal projects and not enough for asphalt. Marty said they can use the mix on the asphalt projects and within 2-3 years chip & seal over the asphalt.

 

 Marty said he hopes to start working at 205th & Justice this week.

 

 The Commissioners signed the paperwork from KDOT regarding permits.

 

 Terri Johnson talked to the Commissioners regarding the change to the conceal carry law that goes into effect 7-1-2013. She presented a letter that the Commissioners signed which temporarily exempts (exempts until 1-1-2014) all properties that are owned by Bourbon County. Terri also said the handgun signage on the Bourbon County properties will also need to be changed.

 

 Tim Cunningham with Tri-Valley presented their budget for 2014. They asked for $65,000. Tim told the Commissioners about their staff & the needs of their clients. He said that over the last few years they have had to cut 22 positions. He said they are asking for a little more that last year because they have not received raises from the State but their expenses have continued to go up.

 

 Judy Wallis presented her 2014 Appraiser budget. She asked for $258,675. Judy also asked for an increase to her wages July 1st 2013. She said that when the Appraisers office changed over to Orion Software Company it created more time and work for her department. Judy compared the Bourbon County Appraiser to the Allen County Appraiser, she said Allen County receives a county vehicle to drive, a larger salary & that Allen County contracts work out that Judy does herself. Judy says she is not asking for a County Vehicle but would like more wages. She said if there isn’t an increase in her wages she may contract out some of the work she currently does now.

 

 Barbara made a motion to sign a permit for AT&T, to run a fiber optic cable out 2nd street, north on 205th to their tower, Harold seconded & the Commissioners signed the permit.

 

 Eric Peterson & Jeff Stoppel from Benefits Direct talked to the Commissioners about Benefits Direct. They said they look at several different optional insurance carriers & insurance types (example - cancer policies, disability), & choose the best, then offer these to their customers. Then their customers have one company to contact for optional insurance questions. There is no cost for this service to their customers; they said they receive compensation from the insurance companies they represent. The Commissioners said they would consider their company & asked that they contact the Commissioners in a few weeks.

 

 Harold made a motion to go into a 20 minute executive session regarding non-elected personnel to protect their privacy (the session included the 3 Commissioners) Barbara seconded the motion. No action was taken.

 

 The meeting adjourned at 12:19 pm.

 

                                         THE BOARD OF COMMISSIONERS

 

                                        OF BOURBON COUNTY, KANSAS

 

                                        (ss) Allen Warren, Chairman

 

                                        (ss) Harold Coleman, Commissioner

 

                                        (ss) Barbara Albright, Commissioner

 

ATTEST:

 

(ss) Kendell Mason, Bourbon County Clerk

 

   

 

June 21, 2013                                                 Friday 9:00 am

 

The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

 

Randy Handly with the Bourbon County Review, Anna Carpenter with the Fort Scott Biz & Laurie Sisk were also present.

 

Harold left the Commission meeting.

 

David talked to the Commissioners regarding the insurance approved roof repairs (due to the hail storm). David prepared a bid pack for the Commissioners to review.

 

Allen discussed the 5% local bid range that has been used in past bidding for County projects. Allen said there had been complaints as to how the procedure had been handled. Allen moved to eliminate the 5% benefit for local contractors when accepting bids from now going forward & that local contractors are to bid like everyone else, Barbara seconded the motion.

 

Allen said it has been a questioning process every time there is a bid opening & that there needs to be serious consideration of the lowest bids.

 

David told the Commissioners that when the repairs were being made to the Health Department & the siding was being removed it was discovered that there was water damage around the windows, David talked to the insurance company and since the damage isn’t due to the hail storm claim then the repairs would be subject to a $500 deductible.

 

David also said the windows are gradually being replaced in the Courthouse.

 

Allen moved to go into a 30 minute executive session for non elected personnel to protect their privacy (the session included the 2 Commissioners), Barbara seconded the motion. No action was taken.

 

Keith Butler talked to the Commissioners about a ditch at 215th & Indian road, he said the water can’t run properly & that it needs cleaned out. Keith said he had been in the Commissioners meeting several times to try and get this fixed & it hasn’t been fixed.

 

Allen left the meeting at 11:20 am.

 

The meeting adjourned at 11:20 am.

 

Members from the Southeast Kansas Mental Health Center (Alan Hauser, Karen Owen, John Dewitt & Robert Chase) met with Barbara to present their 2014 budget. They asked for $77,250. They said they are asking for a 3% increase over last year. They said they did over 400 more emergency screenings this year did the previous year. They said they haven’t had raises in 3 years. The SEKA program is also ran through the Southeast Kansas Mental Health Center, all services they provide must be medically necessary.

 

                                                  THE BOARD OF COMMISSIONERS

 

                                                  OF BOURBON COUNTY, KANSAS

 

                                                  (ss) Allen Warren, Chairman

 

                                                  (ss) Harold Coleman, Commissioner

 

                                                  (ss) Barbara Albright, Commissioner

 

ATTEST:

 

(ss) Kendell Mason, Bourbon County Clerk

 

June 18, 2013                                                 Tuesday 8:30 am

 

 The Bourbon County Commissioners met in a special meeting to conduct interviews for the Public Works Office Manager Position. Harold and Barbara were present. The County Clerk was also present.

 

 Barbara made a motion to go into a 40 minute executive session for non-elected personnel to protect their privacy. Harold Seconded the motion (the session included the Commissioners, Marty, Doylene Chapman & the interviewee). No action was taken.

 

 Barbara made a motion to go into a 45 minute executive session for non-elected personnel to protect their privacy. Harold Seconded the motion (the session included the Commissioners, Marty, Doylene Chapman & the interviewee). No action was taken.

 

 Barbara made a motion to go into a 45 minute executive session for non-elected personnel to protect their privacy. Harold Seconded the motion (the session included the Commissioners, Marty, Doylene Chapman & the interviewee). No action was taken.

 

 Barbara made a motion to go into a 45 minute executive session for non-elected personnel to protect their privacy. Harold Seconded the motion (the session included the Commissioners, Marty, Doylene Chapman & the interviewee). No action was taken.

 

 Barbara made a motion to go into a 45 minute executive session for non-elected personnel to protect their privacy. Harold Seconded the motion (the session included the Commissioners, Marty, Doylene Chapman & the interviewee). No action was taken.

 

 Barbara made a motion to go into a 45 minute executive session for non-elected personnel to protect their privacy. Harold Seconded the motion (the session included the Commissioners, Marty, Doylene Chapman & the interviewee). No action was taken.

 

 The meeting adjourned at 2:00 pm.

 

                                         THE BOARD OF COMMISSIONERS

 

                                        OF BOURBON COUNTY, KANSAS

 

                                        (ss) Allen Warren, Chairman

 

                                        (ss) Harold Coleman, Commissioner

 

                                        (ss) Barbara Albright, Commissioner

 

ATTEST:

 

(ss) Kendell Mason, Bourbon County Clerk

 

June 17, 2013                                       Monday 9:00 am

 

 The Bourbon County Commissioners met in open session with Commissioner Coleman, Commissioner Albright and the County Clerk present.

 

 Anna Carpenter with the Fort Scott Biz, Randy Handly with the Bourbon County Review & Laurie Sisk were also present.

 

 Harold talked to Marty about the bridge over the Osage River in Fulton, Marty said they had been cleaning on it and were going to take a skid steer there to finish cleaning it out.

 

 Harold told Marty that the corner of Range & 245th needs to be sprayed.

 

 Marty said he had hired a part time mower operator.

 

 Harold left the meeting for a short errand.

 

 Barbara and Marty reviewed a list of road complaints.

 

 Harold returned to the Commission meeting.

 

 Barbara, Harold and Marty will be interviewing for the public works office manager position on Tuesday June 18th from 8:30-approximately 1:00.

 

 Marty talked to the Commissioners regarding a KDOT federal fund exchange program, Marty asked that the Commissioners sign this contract on Friday, June 21st when Allen is present.

 

 Terri Johnson talked to the Commissioners regarding education reimbursement for employees. Terri said that in the past this expense when approved is taken out of the General fund, not out of the department’s budget. The Commissioners agreed that this should be paid out of the general fund.

 

 Members of the Bourbon County Conservation District (Dean Bailey, Wayne Thorpe, Ronnie Brown, Mandy Shoemaker & Kathy Valentine) met with the Commissioners regarding their 2014 budget request. They asked for $40,000 (the same amount appropriated in 2013) to be appropriated to the Conservation District. They said this money benefits the quality of land & environment. Ronnie Brown talked about the water supply & quality. Mr. Brown said they had lost State funding in Kansas water plan, he also talked about amendments that have been proposed to the farm bill. Wayne Thorpe said they would be loosing a grant that pays for one of their employee’s wages, however their board voted to keep this employee & pay this employees wages without the grant.

 

 David Neville presented the Commissioners a scope of work (approved by the insurance company) for the roof replacement for the Courthouse and the SEKRCC. The Commissioners felt the County needed to get a bid packet together by Friday for review.

 

 Kenneth Parker & Debbie Hurd presented pictures of Garland and the road conditions there. He said that over time as you go up a hill the roads are getting narrower. He said the brush is hanging over the roadway. He also said the ditches need cleaned out so that the water can run properly. Barbara said she would show Marty the pictures.

 

 The meeting adjourned at 12:00 pm.

 

                                         THE BOARD OF COMMISSIONERS

 

                                        OF BOURBON COUNTY, KANSAS

 

                                         (ss) Allen Warren, Chairman

 

                                        (ss) Harold Coleman, Commissioner

 

                                        (ss) Barbara Albright, Commissioner

 

ATTEST:

 

(ss) Kendell Mason, Bourbon County Clerk

 

June 14, 2013                                       Friday 9:00 am

 

 The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

 

 Anna Carpenter with The Fort Scott Biz, Randy Handly with the Bourbon County Review & Laurie Sisk with the Fort Scott Tribune were also present.

 

 Donna Snyder talked to the Commissioners regarding the bridge that goes over the Osage River North of Fulton, she says the grass has grown up there and the water will not run properly. Harold said the County would take care of it.

 

 Terri Johnson presented to the Commissioners a sample employee review.

 

 Terri Johnson presented documents for the General Obligation Bonds for purchasing the building at 108 W. 2nd. Barbara made a motion to name resolution 18-13 accepting Citizens Bank N.A. (the only bid submitted) for the issuance, sale and delivery of General Obligation Bonds, series 2013. Harold seconded the motion and all were in favor.

 

 Barbara made a motion to name resolution 19-13 providing for the adoption of tax securities compliance procedures relating to obligations issued and to be issued by Bourbon County, Kansas. Harold seconded and all were in favor. Barbara also moved to designate Kendell Mason, the Bourbon County Clerk as the bond compliance officer, Harold seconded and all were in favor.

 

 Allen asked to go into a 15 minute executive session for non-elected personnel to protect their privacy, to session included the Commissioners and Terri Johnson, Barbara seconded, no action was taken.

 

 John Green, executive director for Southeast Kansas Area Agency on Aging, Inc. talked to the Commissioners. He was requesting $2,000 for 2014 appropriations. He said this money could be used for assisting seniors in necessary services. Otis Allen & Wayne Stringer are local representatives for this organization.

 

 Kerry Hafner with Allied Business Solutions, LLC talked to the Commissioners. He said his company audits communication bills and re-coops overcharges on communication bills. His company keeps 50% of the savings as their fee. The Commissioners said they would discuss this and asked that he call back in a few weeks for a follow up.

 

 Barbara announced that the Commissioners had hired Wallace Maples as the Elm Creek Caretaker.

 

 Judy Wallis presented the R&S Digital Contract, the Commissioners signed the contract.

 

 Harold made a motion to go into a 20 minute executive session to discuss building security (the session included Terri Coop, Terri Johnson, Ron Gray & the Commissioners), Barbara seconded the motion. No action was taken.

 

 The meeting adjourned at 12:36 pm.

 

                                THE BOARD OF COMMISSIONERS

 

                                        OF BOURBON COUNTY, KANSAS

 

                                         (ss) Allen Warren, Chairman

 

                                        (ss) Harold Coleman, Commissioner

 

                                        (ss) Barbara Albright, Commissioner

 

ATTEST:

 

(ss) Kendell Mason, Bourbon County Clerk

 

June 10, 2013                                       Monday 9:00 am

 

 The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

 

 Randy Handly with the Bourbon County Review, Laurie Sisk with the Fort Scott Tribune and Anna Carpenter with the Fort Scott Biz were also present.

 

 Allen presented chemical bids. Red River bid $15,120.00, CPS bid $14,479.20 & Van Diest bid $14,566.00. Barbara made a motion to accept CPS for $14,479.20, Harold seconded & all were in favor.

 

 Harold made a motion to go into a 5 minute executive session regarding possible litigation, Allen seconded. The session included the 3 Commissioners and Sheriff Ron Gray. No action was taken.

 

 Gary Houston met with the Commissioners regarding Slick Rock Bridge, after the bridge was completed there was supposed to be a 5 wire fence put in there, Gary was asking that the fence be put in. Harold told him they would try to get to it this summer or fall.

 

 Mark McCoy met with the Commissioners he is the Chairman on the Transient Guest Tax Board, he said the Guest Tax Board is comprised of local business (hotels & restaurants) owners & managers meet 4 times a year. He asked if the City guest tax could be extended to a County guest tax. Allen asked what the benefits of doing this would be; Mark said this extra tax could help with advertising for the businesses. Mark talked about the Chamber of Commerce and the work that they do for our community. Mark is going to visit with Crawford County to see how this Guest tax works for them. Mark asked that the Commissioners would consider making a Guest tax for the County.

 

 Allen moved to go into a 10 minute executive session regarding non-elected personnel to protect their privacy, Barbara seconded the motion, (the session included the Commissioners and Shane Walker). No action was taken.

 

 Jessica Allison with Compass Counseling Services met with the Commissioners regarding court ordered mental health & substance abuse services. She is starting a practice in Fort Scott. SEK Mental Health currently provides the services for this & Jessica would like to provide these services instead of or as well as SEK Mental Health. SEK Mental Health receives appropriations from Bourbon County to provide these services. Shanda Stewart said she would like for the Commissioners to consider another option for counseling services.  

 

 Norman Brillhart who lives near 210th & Maple Road, said he discovered a hole that is 16-18” on his pasture that is new. He tried to reach the bottom of the hole to see how deep it is, but has yet to get to the bottom of the hole. Norman wondered where mine or cave records were kept In the County. The Commissioners suggested talking to a few people around the County as well as checking with the Register of Deeds office.

 

 The Commissioners discussed the Shafer, Klein & Warren, Inc. contract. They discussed the permits for culverts and the wording to use for replaced vs. new culverts.

 

 Dan Laughlin talked to the Commissioners regarding needing dirt hauled to the cemetery in Mapleton.

 

 Robert Querry visited with the Commissioners. He talked about the job openings in the Road & Bridge department as well as the weather & the amount of work he has to do in the fields.

 

 Barbara made a motion to hire Jimmy Wiggins as a loader operator at the Quarry, effective today as a maintenance 3 level. Harold seconded the motion.

 

 Barbara left the meeting.

 

 Allen made a motion to hire Eric Bailey as the County Sanitarian. His responsibilities will be both as the sanitarian as well as helping in the GIS department. He will be exempt from overtime; his yearly salary will be $31,907.20 with a start date of 6/17/2103. Harold seconded the motion.

 

 The meeting adjourned at 11:54 am.

 

                                        THE BOARD OF COMMISSIONERS

 

                                        OF BOURBON COUNTY, KANSAS

 

                                         (ss) Allen Warren, Chairman

 

                                        (ss) Harold Coleman, Commissioner

 

                                        (ss) Barbara Albright, Commissioner

 

ATTEST:

 

(ss) Kendell Mason, Bourbon County Clerk

 

  June 7, 2013                                                   Friday 9:00 am

 

 The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

 

 Randy Handly with the Bourbon County Review and Anna Carpenter with the Fort Scott Biz were also present.

 

 Harold talked with Barbara Allison from 944 20th Street concerning the water running in the ditch.

 

 Barbara made a motion to go into a 30 minute executive session to discuss employment of non-elected personnel to protect their privacy, Harold seconded the motion (the session included the 3 Commissioners). No action was taken.

 

 Tammy Helm from the Fort Scott Tribune arrived and Randy Handly from the Bourbon County Review left the Commission meeting.

 

 Terri Johnson talked to the Commissioners regarding a resolution for the 5% allowance considered when taking bids.

 

 The Commissioners took a phone call from Anderson & Burke law firm in Ottawa; they represent 2 properties in Bronson, one @ 516 Clay & one @ 518 Clay. The law firm asked if they could deed this property over to the County. Allen told them the County was not interested in these properties.

 

 Allen said he had talked with Frank Young regarding KDHE and Wade Aluminum. KDHE will inspect Wade Aluminum as the County starts the clean up process there. The County will reimburse KDHE for their inspection expenses there.

 

 The Commissioners and Terri Johnson discussed the Shafer, Klein & Warren contract & the possible changes they want to make to the contract.

 

 The meeting adjourned at 12:26 pm.

 

                                THE BOARD OF COMMISSIONERS

 

                                        OF BOURBON COUNTY, KANSAS

 

                                         (ss) Allen Warren, Chairman

 

                                        (ss) Harold Coleman, Commissioner

 

                                        (ss) Barbara Albright, Commissioner

 

ATTEST:

 

(ss) Kendell Mason, Bourbon County Clerk

 

 June 3, 2013                                         Monday 9:00 am

 

 The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

 

 Randy Handly with The Bourbon County Review, Laurie Sisk with The Fort Scott Tribune, and Anna Carpenter with The Fort Scott Biz were also present.

 

 Marty reported that his crew is moving the crusher. He said the road crew had worked on road washouts on Friday. Darrell Bloomfield reported that a culvert is needed near his property. Ann Gilmore reported a problem with a culvert north of the Animal Shelter.

 

 William Hathaway talked to Barbara about the rental fees at the Elm Creek Lake. The Commissioners discussed the way fees are charged for the shelter and the electric on the poles there, which are separate charges. Each electric hook up on the poles is $10 / night, and the shelter is $20 / night. The Commissioners said that the outside outlets on the shelter will not be turned on unless the shelter is rented.

 

 Allen presented pictures of the debris at the landfill. He said there is a lot of debris after the hail storm, however there is still a lot of land where more debris can be placed.

 

 Allen also presented a graph showing the increase in the tonnage & revenue at the landfill. He also said that in the past they have had trouble with the hopper at the landfill. Allen feels that possible eventually the County should amend the budget for the landfill & use the increased revenue from the landfill to purchase a different hopper or repair the current hopper.

 

 The Commissioners talked to Marty about what Rick Singmaster and Doug Werner talked to the Commissioners about at the May 31st Commissioners meeting. Rick & Doug perceived that the Commissioners won’t let the grader operator or Marty do what needs to be done on the roads. Marty said that he does not have enough gravel to do what needs to be done to the roads in that area.

 

 Bobby Reed talked to the Commissioners about the recent promotions and training needed in the jail. Bobby is now the Director of Security & Julie Miller is now the Program Director. Bobby talked about upcoming CERT master training that is coming up in Springfield, Missouri. He said it’s a 2 week course & would like to have 2 people attend this training, which is $1500 each. Bobby said after the 2 people were certified they could teach the rest of the correctional employees the CERT program. Allen asked if it was in the budget for this training, Bobby felt some was budgeted for training, but not this much. Allen told Bobby to research why Bourbon County doesn’t use Allen County to house inmates; Bobby said he would check into that. Bobby asked about hiring 2 part time employees to work in the correctional center. Allen told Bobby to look at the budget to see if there is money available to hire part time employees.

 

 Harold made a motion to go into a 10 minute executive session to discuss non-elected personnel to protect their privacy, Allen seconded, (the session included the Commissioners and Marty) no action was taken.

 

 Allen made a motion to go into a 20 minute executive session to discuss non-elected personnel to protect their privacy, Barbara seconded, (the session included Shane and the Commissioners) no action was taken.

 

 The department heads and Commissioners met regarding goals for 2013. Both goals that have been met and are yet to be met were discussed. The Commissioners asked that each department head come up with 5 goals to put together a list for evaluating the County employees. The department heads discussed what education plans each employee has or will have. They also discussed vacation scheduling for each departments. The Commissioners discussed with Marty goals for ditching, asphalt, & chip and seal projects. Barbara discussed a calendar for the department heads to use. The next department head meeting is scheduled for July 8th @ 10:00 am.

 

 The meeting adjourned at 12:25 pm.

 

                                         THE BOARD OF COMMISSIONERS

 

                                        OF BOURBON COUNTY, KANSAS

 

                                         (ss) Allen Warren, Chairman

 

                                        (ss) Harold Coleman, Commissioner

 

                                        (ss) Barbara Albright, Commissioner

 

ATTEST:

 

(ss) Kendell Mason, Bourbon County Clerk

 

 

May 31, 2013                                                  Friday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Anna Carpenter with the Fort Scott Biz, Randy Handly with the Bourbon County Review, and Laurie Sisk with the Fort Scott Tribune were also present.

 Marty talked about the recent rain Bourbon County had this week, he reported 4”-5” around the County. Marty said they are working on smoothing the gravel out on County roads. He said more heavy rain is expected tonight & that they may have to work on Saturday to smooth the gravel out. Marty said he had talked to Neosho County about their crusher screen. Neosho County suggested lowering the screen on the crusher to see if that helps the screen work properly. Marty said he had met with Frank Young (as well as the electric company and Rural Water) regarding the bridge at 260th & Indian road.

 Marty said they had worked on a culvert at 245th & Jayhawk, and changed a culvert at 260th & Limestone. They are working on potholes on 205th North of Native road. Barbara told Marty that Allen Drake asked about getting a new whistle by his residence. Marty said he had sent the Commissioners pictures of Larry Stewart’s property and the drainage problem there. Marty said that Berry Tractor had fixed the o’ring on the grader. Marty Tuschnerer asked that Lee not spray the area by her residence where she mows, Allen will talk to Lee Davis about this.

 Marty said that he had talked to Mr. Hathaway about the rental charges at Elm Creek. Allen said there’s a separate charge for the shelter and a separate charge for the electric at the pole.

 Marty said he is going to move the crusher to the George Quarry when the weather permits. Allen suggested temporarily making the George Quarry home base for the track hoe so that it is more convenient when they need it.

 Allen made a motion to go into a 17 minute executive session for non-elected personnel to review the applications for the Elm Creek caretaker’s position, Barbara seconded. After the session Allen said they are going to interview 5 applicants for the position.

 Marty said he will not be at the Commissioners meeting on June 10th.

 The Commissioners reviewed the bids for fish food. Tractor Supply bid $607.60 ($15.99 a bag & for a ton discounted from $639.40 to $607.60), Big Sugar bid $17.99 a bag =$719.60 a ton, and Miller Feed $18.99 a bag =$759.60 a ton. Harold made a motion to accept the low bid from Tractor Supply for $607.60 for a ton of fish food, Barbara seconded to motion, and all were in favor.

 Charlie Blevins talked to the Commissioners regarding a ditch West of Fulton. He said he has been asking for 3 years to get this fixed, Marty said he has mowed the ditch in order to bring the grader in to start working on the ditch & it started raining, therefore it is too wet right now. Charlie said that if it isn’t fixed by this fall he will not pay his taxes next year.

 Terri Johnson met with the Commissioners regarding purchasing 108 W. 2nd in Fort Scott. She presented the Commissioners with paperwork to be signed for this property. Harold made a motion to adopt resolution 15-13 authorizing providing for the acquisition and improvement of a County Courthouse annex building. Barbara seconded the motion and all were in favor.

 Barbara made a motion to adopt resolution 16-13 authorizing the sale of general obligation bonds, series 2013, of Bourbon County, Kansas, Harold seconded and all were in favor. The Commissioners told Terri to contact the local banks regarding the bonds.

 Jr. Stewart from 1325 235th Street met with the Commissioners regarding his 911 address, he said there is two 235th Streets in Bourbon County, he asked that the other 235th Street be renamed 235th Terrace so that if he has an emergency his address is easier to locate with a 911 address. The mapping department is working on renaming this road.

 Dan Meara met with the Commissioners regarding a tax sale. Dan said that approximately 25% of the properties ready for the tax sale are Sugar Valley properties, Dan said that Sugar Valley properties don’t always sale and usually don’t draw a very large crowd for the tax sale. Dan said by waiting until more properties are ready to be sold, there should be more in attendance for the tax sale. Dan suggested re-meeting with the Commissioners on July 1st with a list of tax sale properties. Dan said by doing this he should be able to have a tax sale before September 1st, 2013.

 Doug Werner from 2407 Fern Road, and Rick Singmaster from 2060 Birch Road, talked to the Commissioners regarding the condition of the roads in the area they live in. They asked who decides what roads to work on. The Commissioners said that Marty makes these decisions. They said the County is wasting time and money by just putting rock on the roads, they said the road crew needs to get the drainage working properly.

 Allen made a motion to go into a 30 minute executive session for Courthouse security. The session included Terri Johnson, David Neville, Shane Walker, Terri Coop, Ron Gray & the three Commissioners. Harold seconded the motion. No action was taken.

 The meeting adjourned at 12:42 pm.

                                        THE BOARD OF COMMISSIONERS

                                        OF BOURBON COUNTY, KANSAS

                                        (ss) Allen Warren, Chairman

                                        (ss) Harold Coleman, Commissioner

                                        (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 

May 24, 2013                                                            Friday 9:00 am

 The Bourbon County Commission met in open session with all three commissioners and the County Clerk present.

 Anna Carpenter with the Fort Scott Biz, Randy Handly with the Bourbon County Review & Laurie Sisk with the Fort Scott Tribune were also present.

 Allen made a motion adopting Resolution 14-13 approving Diehl, Banwart & Bolton to do the audit of 2012 records. Barbara seconded the motion.

 Hubert Thomas presented the Commissioners with a bill for the work that was done to move a privy & dock from Cedar Creek to Elm Creek. Hubert asked why the County has quit mowing the brush on the side of the road, Allen said that 2 years ago the County did away with the temporary mowing positions, Allen said that they had recently approved hiring temporary mowers to mow around the County. Hubert also talked to the Commissioners regarding the recent bids that where submitted for the bridge project. Hubert asked if the Commissioners had advertised a 5% preference (5% range for a local bidder), Allen said no that was not advertised with the bid, Hubert said that it was illegal not to advertise this. Hubert said that by not advertising the 5% range it is driving the bidders out of the County. Hubert asked if the Commissioners had reduced the winning bid by 5%, Allen said no, Hubert then said that by not reducing the winning bid the Commissioners have wasted tax dollars. The Commissioners said it was approved several years ago to do a 10% range, and they reduced it to a 5% range.

 Laurie Sisk asked the Commissioners if they could refuse a bid for any reason, the Commissioners said yes they can refuse a bid.

 Roscoe Mumbower talked to the Commissioners about a mowing position, the Commissioners told him to fill out an application.

 Carolyn Flynn talked to the Commissioners about the Enbridge pipeline. She asked where the Commissioners were on signing the permit & haul agreement they had applied for. Allen told her they were working with SKW to revise the permit process. Carolyn said that typically the roads are in better condition when their company leaves than when they started.  

 The Commissioners talked about their goals for 2013, ones they want to meet and the ones they have already met.

 Allen moved to go into a 20 minute executive session regarding non-elected personnel to protect their privacy, (the session included the Commissioners). Harold seconded the motion. No action was taken.

 Terri Johnson & Valorie Leblanc met with the Commissioners regarding purchasing the building at 108 W. 2nd. Terri said she had talked to a bond attorney with Gilmore Bell. Terri said the approximate cost for the bond attorney would be $3,500. Terri said the bond attorney estimates for a 10 year bond it would be approximately $19,000 a year, for a 5 year bond it would be approximately $35,000 a year. Terri talked about the estimated costs of repairs that the building will eventually need. She said the electrical upgrades estimate is $7,300, estimate for heat & air unit replacement is $20,000, estimate floor covering replacement is $17,300, window sealant repairs estimate $2,600 & brick maintenance estimate $4,930. Allen made a motion to authorize Terri to get a bond issued for 10 years for $190,000 to purchase the building at 108 W. 2nd & have the updates needed for the electric, heat & air, and to cover the bond attorney costs. Harold seconded the motion. Harold made a motion to authorize Allen Warren to sign the commercial real estate contract. Barbara seconded the motion.

 Terri talked to the Commissioners regarding the 5% preference on accepting bids. Terri reported that other counties do this by doing a resolution saying so.

 The meeting adjourned at 12:05.

                                         THE BOARD OF COMMISSIONERS

                                        OF BOURBON COUNTY, KANSAS

                                        (ss) Allen Warren, Chairman

                                        (ss) Harold Coleman, Commissioner

                                        (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

May 20, 2013                                                            Monday 9:00 am

 The Bourbon County Commissioners met in open session with all commissioners and the County Clerk present.

 Laurie Sisk a reporter with the Fort Scott Tribune, Randy Handly with the Bourbon County Review & Anna Carpenter with the Fort Scott Biz were also present.

 Marty reported that there were a few trees down around the County from the storm last night. Marty said they are drilling more holes at the George Quarry. Marty said that the grader that Jerry Heckman operates has a seal leaking around the transmission and the motor, Marty thinks it will cost approximately $2,500 to repair.

 Larry Shead talked to Marty & the Commissioners about the road condition between Calvary & 250th, he said the ditch needs cleaned & another culvert put in to allow the water to run properly. Mr. Shead said he appreciates the patching that has been done on 250th & Eagle.

 Allen said he was concerned about getting started on projects & getting them done when the weather permits. Allen moved to hire 4 temporary employees for the summer for $10/hour (1 @ the landfill & 3 to operate mowers or wherever they are needed) Barbara seconded the motion.

 Marty said one of the first road projects to be started this summer will be overlaying on Jayhawk from 215th to 95th.

 Earnest & Maryann Michaels talked to the Commissioners regarding the Heartland Electric bill (a Bourbon County bill) for the Michael’s tower. The bill is delinquent because of the billing due date and when the County pays the bills. Barbara made a motion to pay $100 extra towards this Heartland bill to avoid late fees, Allen seconded the motion.

 Barbara said the County is not doing dust control this summer, but would like to address the issue again to possibly do in the future.

 Ron Gray & Bill Martin met with the Commissioners regarding the vehicles from the Sheriff’s department. Ron said they are down to 2 patrol cars & the older vehicles that have problems. They discussed the cost of repairs to the older vehicles. Ron would like to get 7 new vehicles, he had bids from Landmark Dodge for a 2014 Dodge 1500 truck, police package, with all of the accessories $27,174 & Olathe Ford an SUV police package, with all of the accessories $31,858. They said that when accessories are added aftermarket they have had issues, therefore they would like to get the entire accessories factory installed. The Commissioners told them to put together a plan with quotes and financing.

 Terri Johnson talked to the Commissioners regarding the permits through SKW; Allen felt there needs to be more work on the permits for culverts. Terri also talked to the Commissioners regarding purchasing the building at 108 W. 2nd, Terri. Terri is going to talk to a Bond Attorney for financing this, she asked if the Commissioners wanted to try and finance all of the $162,700 or reduce the purchase price by $11,000 (which has been budgeted for 2013 for purchasing a building) and by the $1850 / month that has also been budgeted for the lease payment for 2013. The Commissioners felt she should finance all $162,700 and use the money that has been budgeted for 2013 (the $11,000 & the $1850 monthly) for any repairs that the building needs (the Commissioners asked David to get more estimates to repair or replace the roof). Terri is going to get pricing to bond the building for 5 years and 10 years to see the difference in pricing. Terri also mentioned that she had talked to the auditor about the diversion fees that the Attorney’s office collects. The $100 diversion fee currently goes into the general fund; the auditor said that the $100 may be able to be put in the general fund and then transferred into a building maintenance fund.

 C. H. Felt talked to the Commissioners regarding the Elm Creek Lake caretaker’s position. Allen told him to fill out an application for the position. C.H. said it would depend on the condition of the house there - if he was interested in the position. C.H. also said he may be interested in doing the tuck pointing at Elm Creek when the Commissioners decide to have that done.

 The Commissioners looked at chemical bids for Noxious Weed. They had bids from Van Diest =$27,148.80, Redriver = $28,370.40 & CPS = $27,373.80 (for 360 gallons of Remedy Ultra & 120 gallons of Pasturegard). Harold made a motion to accept Van Diest for $27,148.80, Barbara seconded the motion.

 David Neville talked to the Commissioners regarding the KCAMP insurance & the work that needs to be done due to the recent hail storm. KCAMP approved Wray Roofing to do the repairs to the roof.

 The meeting adjourned at 11:43 am.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                (ss) Allen Warren, Chairman

                                                (ss) Harold Coleman, Commissioner

                                                 (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

                                               

May 17, 2013                                                  Friday 9:00 am

 The Bourbon County Commissioners met in open session with Allen and Harold present. The County Clerk was also present.

 Anna Carpenter with the Fort Scott Biz, Randy Handly with the Bourbon County Review & Laurie Sisk with the Fort Scott Tribune were also present.

 Randy Hayden talked to the Commissioners about the roads in Bourbon County that he maintains. Randy asked why he can’t get anything done that he asks for on maintaining the roads. He said he can’t get rock or culverts. He also said that trucks are being taken away when he needs them to get the roads done. Randy said he has asked for a culvert on State Line Road approximately ½ mile South of Deer as well as 24th & Birch, but none have been put in. Randy also said there have been culverts put in that weren’t needed. Randy turned in his keys Wednesday. He asked the Commissioners if he still had a job. Allen told him he needed to talk to Marty (his supervisor) about this.

 David Neville presented specs to repair the roof from the recent storm damage. Allen told David to give these specs to the insurance adjuster to get their guidance on the roof.

 Terri Coop talked to the Commissioners regarding the recent recovery committee meeting. Terri says there is a committee that will be doing repairs for selected uninsured and underinsured residents. Terri will help with the paperwork for these projects. Terri said she is working on a location for storage for donated items. Terri asked the Commissioners about waiving the dump fee at the Landfill for the projects that the volunteer committees will be doing. Allen and Harold both felt that the County should waive these fees for the approved volunteer committees.

 Kenneth Peterson presented a petition to the Commissioners to close Kelly Drive in Marco Estates. No one appeared to speak for or against this matter. Therefore, the Commissioners approved signing resolution 13-13 to close Kelly Drive in Marco Estates.

 Ron Mare talked to the Commissioners about the right of way and fencing ¼ mile east & ½ mile north of 135th & Limestone Road. He asked if the County could clean up and spray the trees in the right of way. Allen told him that the trees in the right of way would be the Counties responsibility, and the trees in the fence line would be the property owner’s responsibility. Allen is going to have Marty contact Ron Mare about the right of way.

 Allen made a motion to go into a 15 minute executive session regarding non-elected personnel to protect their privacy, the session involved the Commissioners and Terri Johnson, Barbara seconded the motion. No action was taken.

 Harold made a motion to go into a 30 minute executive session to discuss courthouse security, (the session included Terri Coop, Terri Johnson, Shane, Ron Gray & the Commissioners). Allen seconded the motion. No action was taken.

 Allen made a motion to go into a 20 minute executive session to discuss courthouse security, (the session included Terri Coop, Terri Johnson, Shane, Ron Gray & the Commissioners). Harold seconded the motion. No action was taken.

 Terri Johnson discussed the building that the Attorney’s office currently leases. She said the County had made an offer to purchase the building and the owner had counter offered $162,700. Barbara moved to accept the offer of $162,700 (which is $35.74 a square foot) for the building located at 108 W. 2nd, Fort Scott, contingent on financing (the building is currently used for the Attorney’s office and for courthouse storage).   Harold seconded the motion.

 Barbara made a motion to go into a 20 minute session for non-elected personnel to protect their privacy (the session included Marty and the Commissioners). Harold seconded the motion. No action was taken.

 The Commissioners had a work session with Holly Powers @ Shafer, Klein & Warren.

 The meeting adjourned at 3:21 pm.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                   (ss) Allen Warren, Chairman 

                                                 (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 May 13, 2013                                                            Monday 9:00 am

 The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

 Randy Handly with the Bourbon County Review was also present.

 Allen said that Holli Powers with Shafer, Kline & Warren, Inc. will meet with Marty and the Commissioners at 1:00 pm Friday.

 Marty said they have been working on Grand Road as well as 55th. He also said they are planning to Blast at the quarry this week. Marty said they have been working on 235th & Tomahawk on the culverts in that area. Barbara talked to a Cindy Vietti about the road condition at Birch & 69 Hwy. Marty and the Commissioners discussed the road condition at 233rd & Jayhawk Road & Jayhawk East of Rocher Addition.

 Marty said he is getting items ready for a Purple Wave auction, but the auction has not been scheduled yet.

 Allen made a motion to hire Walt Reynolds as a temporary employee at $10.20/hour (based on his experience) to fill in for an employee that is on leave. Harold seconded the motion.

 Valorie Leblanc told the Commissioners that the bill from Heartland Electric for the sewer district is now being paid by the City of Fort Scott.

 The Commissioners talked with Lee Davis regarding noxious weeds. Allen asked that Lee create a list of landowners (along with the type of noxious weeds, and total acreage that has the noxious weeds on them) that are not maintaining the noxious weeds on their property. Lee Davis presented the commissioners with chemical quotes they were as follows… Red River = $9132.28, Van Diest = $8279.98 & CPS = $8313.98. Harold made a motion to accept the quote from Van Diest for $8279.98, Allen seconded the motion. Lee presented to the Commissioners an annual weed management plan from the State of Kansas that the Commissioners signed.

 Harold made a motion to go into a 5 minute executive session for attorney client privilege with possible litigation (the session included the Commissioners and Terri Johnson), Barbara seconded the motion. No action was taken.

 Allen made a motion to go into a 20 minute executive session for non-elected personnel to protect their privacy (the session included the Commissioners and Terri Johnson), Harold seconded the motion. No action was taken.

 The Commissioners approved the 5/15/2013 County payroll amount of $79,822.62

 The meeting adjourned at 11:54 am.                     

                                                  THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                   (ss) Allen Warren, Chairman

                                                   (ss) Harold Coleman, Commissioner

                                                   (ss) Barbara Albright, Commissioner

ATTEST:

(ss)Kendell Mason, Bourbon County Clerk

  

May 10, 2013                                                  Friday, 9:00 am

  The Bourbon County Commissioners met in open session with all three commissioners and the County Clerk present.

  Laurie Sisk with the Fort Scott Tribune and Randy Handly with the Bourbon County Review were also present.

  Allen moved to go into a 15 minute executive session regarding non-elected personnel to protect their privacy, the session included the commissioners and Marty, Barbara seconded the motion. No action was taken.

  The commissioners discussed 215th Street South of Indian Road; a resident had called on the condition of the roads in this area and the potholes. Marty said this was fixed yesterday, he said he will call the resident and let them know this has been fixed. Ann Gilmore talked to the commissioners regarding the road conditions in the area of 240th, Ann said she would appreciate if more work could be done to the roads in this area, Marty said he would go look at the roads in that area. Beth Nuss called about the road condition of 205th Street, Marty said he would go look at the roads in this area as well.

  The weather has delayed the blasting at the George Quarry; they are going to try and blast next week.

 The Commissioners have rescheduled the review of the applications for the Elm Creek Caretakers position to 9:30 on 5/31/2013 & they will open the fish food bids at 10:00 on 5/31/2013.

  Allen moved to go into a 15 minute executive session for non-elected personnel to protect their privacy, the session included Shane, Terri Johnson, Tom Mcneil & the commissioners, Barbara seconded the motion. After the session Allen thanked Tom McNeil for his work that he has done while working with the County, including his work on the sewer district. Barbara made a motion to create a combined position by extending duties and rename the position as Bourbon County G.I.S. Technician & Environmental Service Technician (the employee will report to the G.I.S. department this employee will also help in the G.I.S. department). Harold seconded the motion. Allen told Shane to get the job posted in the Tribune.

  Allen made a motion to go into executive session for 20 minutes regarding non-elected personnel to protect their privacy (the session included the Commissioners & Terri Johnson), Harold seconded the motion. No action was taken.

  Harold made a motion to go into a 10 minute executive session for Attorney client privilege with possible litigation, Allen seconded the motion. No action was taken.

  Allen made a motion to go into a 15 minute executive session to discuss potential real estate purchase (the session included Terri, Valorie & the commissioners), Barbara seconded the motion. No action was taken.

  Terri Johnson gave the Commissioners a copy of Shafer, Kline & Warren, Inc contract that she revised, this contract is for professional services regarding complex permits. Allen moved to proceed with the revised agreement contract dated 5/9/2013 for a cost of $20,000 funded out of Road & Bridge, Barbara seconded & all were in favor.

  Terri Coop talked to the Commissioners regarding the volunteer group that will be working in Bourbon County; Terri asked the Commissioners if they would consider waiving or reduce the fees for the landfill for the volunteer group’s projects, the Commissioners will discuss this further on Monday.

  The meeting adjourned at 12:10 pm.

                                          THE BOARD OF COMMISSIONERS

                                          OF BOURBON COUNTY, KANSAS

                                          (ss) Allen Warren, Chairman

                                          (ss) Harold Coleman,Commissioner

                                          (ss) Barbara Albright, Commissioner

 

ATTEST:

 

 Kendell Mason, Bourbon County Clerk

 

 May 6, 2013                                          Monday 9:00 am

 The Bourbon County Commissioners met in open session with all three commissioners and the County Clerk present.

 Randy Handly with the Bourbon County Review and Laurie Sisk a reporter with the Fort Scott Tribune were also present.

 Marty and the Commissioners discussed the George Quarry, they said the driller has dug too deep & needs to fill the hole some before the blast. Marty reported that they are planning to move the crusher this week.

 The Commissioners discussed the road conditions of 95th Street, 85th, 75th and 55th. The commissioners discussed Fred Savage who came to the commission meeting on Friday, the commissioners asked Marty to drive past Mr. Savage’s property to look at his entrances and then report back to the Commissioners on Friday on his suggestion of fixing the entrances. The Commissioners discussed doing more maintenance on roads that are traveled the most vs. the one’s that aren’t.

 The Commissioners will review the application for the Elm Creek caretaker’s position on 5/20/2013 @ 9:30 am. They will open the bids for fish food on 5/20/2013 @ 10:00 am.

 Barbara moved to go into a 10 minute executive session for non-elected personnel, (the session included Kendell & the Commissioners) Harold seconded. No action was taken.

 Kenneth Peterson met with the Commissioners regarding a road closing petition. Allen moved to approve the road closing petition for Kelly Drive with resolution 13-13, Barbara seconded the motion.

 Allen made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, (the session involved the 3 commissioners) Harold seconded the motion. No action was taken.

 Allen made a motion for a 30 minute executive session for non-elected personnel to protect their privacy, (the session involved the 3 commissioners, Terri Johnson & Shane) Barbara seconded the motion. No action was taken.

 Allen made a motion for a 15 minute executive session for non elected personnel to protect their privacy, (the session involved the 3 commissioners, Terri Johnson & Shane) Barbara seconded. No action was taken.

 JD Handly from the Bourbon County Review discussed the billing from the Fort Scott Tribune.

 The meeting adjourned at 12:40 pm.

                                         THE BOARD OF COMMISSIONERS

                                        OF BOURBON COUNTY, KANSAS

                                       (ss) Allen Warren,Chairman

                                        (ss) Harold Colmena, Commissioner

                                       (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

                                  

 May 3, 2013                                          Friday 9:00 am

 The Bourbon County Commissioners met in open session with all three commissioners and the County Clerk present.

 Tammy Helm a reporter with the Fort Scott Tribune and Randy Handly a reporter with the Bourbon County Review were also present.

 Neil Ostlie the administrator from Prescott Country View Nursing Home, asked the commissioners for a letter of support regarding applying for tax credits for non-profit facilities for capital improvements. Harold made a motion to sign the letter of support, Barbara seconded, and the commissioners signed the letter for him.

 Marty reported that the big loader wasn’t working; however, the parts have been ordered and should be here next week. Marty reported that they hauled gravel on Ivory road. He said they had worked on 230th & Deer and on 195th & Tomahawk going north. He also said they had been working on Arrowhead.

 Marty said the bucket truck is now fixed.   He said they would be blasting next week at the George Quarry. The commissioners are reviewing the ad for the Elm Creek caretaker’s position and the ad for the fish food bid.

 The commissioners discussed the landfill, the City of Fort Scott has been hauling dirt to the landfill to the C&D area; this dirt will be used for cover at the landfill. Allen said that after the expansion at the landfill there should be enough storage area for 10 years worth of dumping.

 Marty and the commissioners will be attending a K.A.C. meeting at Wichita next week; no county business will be conducted.

 Pete Petrowsky called the commissioners regarding a culvert on Locust road west of 205th.

 Allen discussed filling Doylene Chapman’s position after she retires, the commissioners would like to have someone hired and starting for this job by June 24th, Barbara is going to review the job description for this position and work on the ad for this job opening.

 Buford Stewart talked to the commissioners about the culverts on Tomahawk & 3 Highway; he said they are plugged and causing ruts in the road.

 Bill Martin talked to the commissioners about a Criminal Justice seminar in Columbia, Missouri on May 22, 2013. This seminar will address jail expansions and the expenses associated with it. Bill said he was planning on attending this seminar and encouraged the commissioners to attend as well.

Lora Holdridge, the Register of Deeds, talked to the commissioners regarding improving the Courthouse. She feels that the County needs to start replacing not just repairing items on the courthouse. She discussed the windows in the vault in her office; she said the air seeps through the windows. Lora feels that there needs to be money budgeted for maintaining the courthouse. Lora also presented a sample form for employee evaluations.

 David Neville presented bids to the commissioners regarding the SEK Multi Health building (to repair the damages from the recent hail storm) located behind the Courthouse. He had a bid from Daylong Construction for $5460.94 and a bid from Great Expectations Restorations, LLC for $7438.78. Allen made a motion to proceed with the repairs to the Health office using Daylong Construction, Barbara seconded.

 Joe Savage a resident at 2570 Soldier road; talked to the commissioners regarding the road conditions. He said that the grader operator is leaving the position of the blade where it is cutting out driveways. He said it has been an ongoing problem.

 Allen made a motion to go into a 30 minute executive session for non-elected personnel to protect their privacy, including Shane, Terri Johnson and the Commissioners. Harold seconded the motion. No action was taken.

 Allen made a motion to go into a 20 minute executive session for non-elected personnel to protect their privacy, including Shane, Terri Johnson and the commissioners. Barbara seconded the motion. No action was taken.

 Harold made a motion to go into a 10 minute executive session regarding legal advice, for Attorney client privilege with possible litigation, the session included the Commissioners and Terri Johnson; Allen seconded the motion. No action was taken.

 Harold made a motion to go into a 10 minute executive session regarding courthouse security; the session included the Commissioners and Terri Johnson. Barbara seconded the motion. No action was taken.

 The meeting adjourned at 12:45.

                                        THE BOARD OF COMMISSIONERS

                                        OF BOURBON COUNTY, KANSAS

                                        (ss) Allen Warren, Chairman

                                         (ss) Harold Coleman, Commissioner

 ATTEST:                           (ss) Barbara Albright, Commissioner

(ss) Kendell Mason, Bourbon County Clerk

 

  April 29, 2013                                                 Monday 9:00 am

  The Bourbon County Commissioners met in open session with all three commissioners and the County Clerk present.

  Laurie Sisk a reporter with the Fort Scott Tribune and Randy Handly a reporter with the Bourbon County Review were also present.

  Harold told Marty that he had received a phone call from the State regarding where the deceased animals are placed at the Landfill, the caller said it was very muddy there and asked if Marty could get some rock placed there.

  Marty reported that the driller would be working at the George Quarry 2 more days.  

  Marty said they are patching this week on Jayhawk going towards Garland. He also said they are working on a culvert at approximately 120th & Jayhawk, and working on a bridge west on Hackberry at approximately 120th. Marty said they are trying to get the culvert replaced this week at 85th & 54 Hwy.

  Harold told Marty about a phone call regarding Hidden Valley, Hidden Valley said they need a whistle at the West entrance, Marty said he had talked to them about this already, he said there was a whistle there and Hidden Valley had widened the drive and covered the whistle that was there. Marty said he would call Hidden Valley and discuss this with them. Harold also talked to Marty about a complaint he had heard regarding debris being left around the auction place just off of 54 Hwy. Harold said he would talk to the owners of the auction place to ask if they would clean up the debris from the auctions.

  Harold told Marty that the road at Unique west of 245th needs some work.

  Allen talked to Marty about the road condition of 55th just off of Hwy 54.

  Allen talked about the recent hail storm and the effect it has had on the intake of debris that the landfill has had.

  Barbara moved to go into a 10 minute executive session regarding non-elected personnel to protect their privacy, Allen seconded. Marty and the commissioners were present for the session. No action was taken.

  The Commissioners opened the bids for the Noble Road bridge repair project. Frank Young an engineer from Agricultural Engineering Associates opened the bids; the bids were as follows…

  Bridges Inc. from Newton, Kansas $163,500

 J&J Contractors from Iola, Kansas $124,700

 Rogers & Sons from Fort Scott, Kansas $73,000

 Bright & Company from Girard, Kansas $69,500

 After some discussion Harold made a motion to accept the bid from Rogers & Sons for $73,000, they did not have the lowest bid, however, they were less than 5% above the lowest bid, and the commissioners felt it is best to support the local businesses. Allen seconded the motion and all were in favor.

  Frank Young talked about 2 bridges that need repaired, one is located at 260th & Indian and the other is located at 267th & Indian.

  Frank Young reported that the cover soil to be used at Wades Aluminum is excellent soil

  Holly from Shafer, Kline & Warren met with the commissioners regarding developing a contract for Bourbon County to be used with the Enbridge Pipeline that is going to be doing work in Bourbon County. This contract would cover 100% of repairs that Enbridge may have with the pipeline. Terri Johnson is going to look over the contract and notify the commissioners of any changes she feels needs to be made to the contract.

  Terri Johnson presented to the commissioners a use permit to be used when someone rents a shelter at Elm Creek Lake. Barbara moved to adopt the event rental agreement to be used when someone rents Bourbon County property (effective 5/1/2013), Harold seconded and all were in favor.

  Terri Coop met with the commissioners regarding the recent hail storm and the damage. She said she has been contacted from a faith based volunteer group that is wanting to help people that are less fortunate or uninsured that need help with clean up or repairs after the storm. Terri is going oversee the volunteer group. Any questions regarding this or any other storm damage questions can be addressed to Terri at 224-8165.

  The meeting adjourned at 12:15 pm.

                                                    THE BOARD OF COMMISSIONERS

                                                    OF BOURBON COUNTY, KANSAS

                                                    (ss) Allen Warren, Chairman

                                                    (ss) Harold Coleman, Commissioner

                                                    (ss) Barbaara Albright, Commissioner

 ATTEST:

(ss)  Kendell Mason, Bourbon County Clerk

 

 April 26, 2013                                       Friday 9:00 am

  The Bourbon County Commissioners met in open session with all three commissioners and the County Clerk present.

  Laurie Sisk a reporter with the Fort Scott Tribune and Randy Handly a reporter with the Bourbon County Review were also present.

  Marty and the commissioners had attended a highway meeting Thursday April 25, 2013. They discussed how they felt the meeting went.

  Dave Defenbbaugh talked to the commissioners regarding an area at 195th & Overbrook road, he said the ditches in this area are not allowing water to run properly, he also said there is a low water crossing between 7 Hwy & 195th where the gravel is washing away, he suggested putting more concrete in this area to keep the gravel from washing away.

  Johnnie Walker asked the commissioners about the amount of space that the landfill has for debris, he wondered if with all of the construction work going on around the County if the landfill had enough space for the debris. Marty and the commissioners told him that with the way the landfill is now set up; they can expand and go another 10 feet higher in the area.

  Marty presented a spreadsheet to the commissioners regarding the Bourbon County Federal Fund Exchange Program; this is a program through T-Works that can reimburse bridge repair expenses. Marty said there is approximately $300,000 available for Bourbon County in 2013.

  Marty told the commissioners that the screen monitor went out on the track hoe; he said it will be approximately $3,200 to replace. He also said the tire came apart on the bridge truck and the rubber from the tire damaged the headlight/hood assembly. Marty said it will range from $1,200-$1,500 to replace, Kendell suggested he talk to KCAMP to see if the insurance will help cover the cost of this repair to the bridge truck.

  Marty said the driller is at the George Quarry this week. Marty reported that at 267th & Osage there is a creek there and the bank there is sliding off of the road towards the creek, he has put up barricades there. Allen asked Marty if the road & bridge crew is taking photos when they place culvert and signs, Marty said they were.

  Bobby R. Wisdom said his property at 2200 E. Charles has been torn up by a phone company, he claims they tore up his driveway and yard; he also said they company left tires in his yard. Marty said he would drive past this property, he also said they company was supposed to come back to clean up after their work.

  Lora Holdridge talked to the commissioners regarding broken windows in her office, she asked what the time frame is to get these repaired, and Allen told her they didn’t have a date yet to get the repairs done.

  Cathy Cooper from the 6th Judicial District Community Corrections (which includes Allen, Bourbon & Miami County) met with the Commissioner’s; she asked that the commissioner chairman sign an application allowing the Judicial District Community Corrections to apply for D.O.C. grants. Harold made a motion to allow the chairman to sign the application for grants, Barbara seconded. Allen signed the application. Barbara moved that Harold Coleman, Angel Wilson & Clayton Tatro from Bourbon County represent the advisory board for the 6th Judicial District Community Corrections, Allen seconded.

  Judy Wallis met with the commissioners regarding a piece of property in Marco Estates, she said there has been another split on a piece of property - this is the 3rd split for a piece of property, this piece of property would be landlocked.

  Allen moved to go into a 30 minute executive session regarding non-elected personnel (including Shane and the Commissioners) to protect their privacy, Barbara seconded the motion. No action was taken.

  Terri Johnson & David Neville met with the commissioners regarding the KCAMP insurance policy. The commissioners told David to proceed with getting the windows in the courthouse fixed.

  Barbara made a motion to go into a 20 minute executive session regarding preliminary negotiation of potential real estate accusation (including the commissioners, David, Terri Johnson and Valorie Leblanc). Harold seconded the motion. After the meeting Allen made a motion authorize Terri Johnson and Valorie Leblanc to enter into negotiations regarding purchasing real estate. Barbara seconded the motion.

  The meeting adjourned at 12:28 pm.

                                         THE BOARD OF COMMISSIONERS

                                         OF BOURBON COUNTY, KANSAS

                                         (ss) Allen Warren, Chairman

                                          (ss) Harold Coleman, Commissioner

                                          (ss) Barbara Albright, Commissioner

 ATTEST:

(ss)  Kendell Mason, Bourbon County Clerk

 April 22, 2013                                                 Monday 9:00 am

 The Bourbon County commissioners met in open session with all three commissioners and the county clerk present.

 Laurie Sisk a reporter with the Fort Scott Tribune and Randy Handly a reporter with the Bourbon County Review were also present.

 Marty reported there was a problem with the belt on the crusher. He also reported that the driller was scheduled to be at the George Quarry this week. He said there were a few washouts around the County that they are working on. He also said they have also been working on clearing debris from underneath a few bridges in the county. He is hoping to get a culvert in at 85th & 54 Hwy this week.

 Marty is working on compiling a list of prices for asphalt. Allen is creating an asphalt price list for selling asphalt to the cities in Bourbon County.

 Marty and the commissioners discussed Shafer, Kline & Warren, Inc. they decided to ask Holly (from SKW) to come back to a commission meeting to continue discussing signing a contract with them.

 Marty and the commissioners looked at quotes for a trailer to haul the track loader. Allen moved to authorize Marty to purchase a trailer from Sutter Trailer Sales in Carthage for $4,000. Harold seconded.

 Marty and the commissioners discussed a dust control program for Bourbon County, they discussed Anderson Counties contract as an example. The commissioners want to talk to Allen and Anderson County regarding their dust control program. Bourbon County is still discussing implementing a dust control program, no decision has been made.

 The Bourbon County Landfill will be open until 4:00 on Saturdays until further notice.

 Bill Martin came to the commission meeting to report another damaged vehicle in the sheriff’s department.

 Darrell Howard a resident at 2023 Eagle Road said there are potholes by his house that need addressed. He claims that the road has only been drug 2X in the last 3 months. Marty said he would talk to the grader operator that works in that area.

 Susan Quick talked to the commissioners regarding Dan Meara. She said that there was a piece of property that supposedly should be removed from the tax sale; however she hasn’t received anything from Dan Meara to remove this property. She also stated that the paperwork that Dan Meara is sending to the tax sale property owners doesn’t necessarily have the total amount of taxes due to those property owners. Susan said she has also received a request from the Garland Fire Department, Allen suggested she talk to Terri Johnson regarding this request.

 The commissioners suspended the meeting at 10:45 am, and resumed the meeting once they arrived at Elm Creek; they also met at the Noble Bridge at 1:00.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                   (ss) Allen Warren, Chairman           

                                                    (ss) Harold Coleman, Commissioner                               

                                                    (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk                                       ­­­­­­­­­

                                                                                                           

April 19, 2013                                       Friday 9:00 am

The Bourbon County commission met in open session with all three commissioners and the county clerk present.

Laurie Sisk with the Fort Scott Tribune and Jeania Embry a reporter with the Bourbon County Review were also present.

There were members of the Pawnee 4-H club that also attended the meeting. The 4H members are in the citizenship and leadership clubs for 4H.

Marty announced that they would be drilling next week at the George Quarry and plan to get approximately 40,000 ton of rock. He also said there was a gate and a post damaged at the George Quarry.

Marty said the belt on the crusher had broken, but he thought it would be fixed today.  Marty gave the commissioners examples of dust control contracts that could be used for Bourbon County, the commissioners will look at these contracts and discuss this again on April 22nd, 2013.

Marty gave flag road markers to the commissioners, the commissioners asked for flags so that if the commissioners see a problem area in the county they can put a flag there. If they place a flag in an area they will notify Marty where it is and what the problem is so that he can address it.

The commissioners cancelled going to Elm Creek today; however they are going to go on Monday @ 10:30 am. They are also going to go to the Noble Road Bridge on April 22nd @ 1:00 for a pre bid meeting. No other county business will be discussed at those sites.

Allen presented to the other commissioners a sample of road permits from Holly Powers; all of the commissioners will review these permits and discuss them again on Monday, April 22nd, 2013.

Marty and the commissioners will be attending a meeting for commissioners and highway officials Thursday, April 25th, 2013 in Chanute. No other county business will be discussed.

Doylene Chapman told he commissioners she had received a check from the State of Kansas, this money is to be used for fish food at Elm Creek. She also announced to the commissioners that she would be retiring; she said her last day with the county will be July 23rd, 2013.

Rondi Anderson (phone number (620)249-7574), a member from the Kansas Native Plant Society met with the commissioners about Elm Creek. She talked about the wildflowers at Elm Creek. She wanted to know what the plans for Elm Creek are and discussed the possibilities that are there. She would like to eventually do wildflower tours there. Allen suggested that Mrs. Anderson create a citizens group for Elm Creek. She said she would check into grants that may be available as well as create a citizens group to get people involved at Elm Creek.

Jim Harris met with the commissioners, he said that Berry Tractor has 2 Bomag 364 Stabilizers they will be renting out, and they want to rent them for $12,000 (for gravel roads) and $14,000 (for hard surface roads) per month. Allen said he would like to see the county put together a plan to see if it is feasible for the county to rent these.

David Neville presented estimates to the commissioners regarding the recent storm damage. The damages so far are estimated at approximately $49,700 that does not include damages to the roof of the courthouse and the jail. Allen asked that Terri Johnson look at the insurance policy, she will look at the policy and get back to the commissioners on Friday April 26th. After that point the commissioners will decide what to start having repaired.

Terri Johnson talked briefly about Senate Bill 20-52 regarding conceal carry laws.

The commissioners discussed the Fort Scott Tribune and The Bourbon County review, and the possibility of using each paper for different periods of time. No decision was made regarding the newspapers.

Travis Needham talked to the commissioners about the damages in town from the recent hail storm.

The meeting adjourned at 11:58 am.

                                        THE BOARD OF COMMISSIONERS

                                        OF BOURBON COUNTY, KANSAS

                                         (ss) Allen Warren, Chairman

                                         (ss) Harold Coleman, Commissioner

                                        (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 April 15, 2013                                       Monday 9:00 am

 The Bourbon County Commissioners met in open session with all three commissioners and the county clerk present.

 Tammy Helm a reporter with the Fort Scott Tribune was present & Adam Holt from the Bourbon County arrived at 9:25.

 Allen presented pictures of the Beth Quarry and of the Landfill. The landfill had extended hours on Saturday and was open on Sunday. The landfill will be open until 4:00 on Saturday April 20th.

 Marty will be checking on Elm Creek Lake and the caretaker’s house there.

 The commissioners discussed the condition of the county roads. There will be training Friday for the maintenance of the gravel roads. There will also be mining safety training on Thursday April 19th.

 Marty reported that they are preparing for blasting to be done at the Beth quarry. He also said he checked on the culvert at 1065 & 230th he cleaned the culvert and the water can now flow through it.

 A resident asked Marty about dust control around 255th & Unique, Marty will get prices to possibly have a dust control program that residents requesting dust control would pay for.

 The commissioners opened the Elm Creek Hay bid; Dwayne Neil was the only one that turned a bid in, his bid was $1559. Harold made a motion to accept Dwayne Neil’s hay bid for $1559, the hay has to be removed by August 1, 2013. Allen seconded the motion.

 The commissioners will tour Elm Creek Lake on Friday April 19th at 11:00 am; no county business decisions will be made.

 Allen made a motion to advertise an opening for a job vacancy of the position of shop mechanic/welder mechanic. Barbara seconded the motion.

 Lee Davis presented chemical quotes CPS bid $27,729.50, Red River bid $29,012.60 & Van Diest bid $28,549.90.   Harold made a motion to accept the bid from CPS for $27,729.50, Barbara seconded the motion.

 J.D. Handly and Katie Hueston from the Bourbon County Review met with the commissioners. Mr. Handly said he had heard that the Fort Scott Tribune had offered to publish the legals for Bourbon County for free for the remainder of 2013, and asked if the County had accepted this offer, Allen said they hadn’t made a decision yet. Mr. Handly said he was disappointed that it has come down to the all mighty dollar. Mr. Handly asked that the commissioners focus on the morals and principals of the matter. Mr. Handly said if the commissioners decide on the Fort Scott Tribune, the county would be supporting the Fort Scott Tribunes’ unethical practices & that the Tribune is not locally owned. Mr. Handly says if brings him great satisfaction to have saved the county so much money. He said because of statute 28-1-37D, rates can not be raised more than 15% and if the rate is $0, the rate would always be $0.

 Harold made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy (with the 3 commissioners present), Allen seconded the motion, no action was taken.

 Terri Johnson reported that she had spoken to Tom Job with KCAMP regarding liability issues at Elm Creek Lake.

 Allen asked for a 10 minute executive session for attorney client privilege legal advice, he asked that Terri Johnson and the commissioners be present. Harold seconded the motion no action was taken.

 The meeting adjourned at 11:49 AM.

                                         THE BOARD OF COMMISSIONERS

                                         OF BOURBON COUNTY, KANSAS

                                        (ss) Allen Warren, Chairman

                                        (ss) Harold Coleman, Commissioner

                                         (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 April 12, 2013                                                 Friday 9:00 am

 The Bourbon County Commissioners met in open session with all three commissioners and the county clerk present.

 Laurie Sisk a reporter with the Fort Scott Tribune was also present.

 Allen talked about the recent storm damage around town, the commissioners decided to keep the landfill open extended hours this weekend. The landfill will be open until 4:00 pm Saturday April 13th and will be open from 12:00 pm- 4:00 pm on Sunday April 14th.

 Marty presented a bid from The Railroad Yard, Inc. (one bid was for $16,450 and one was for $19,990.) for the railroad tank cars to be used as culverts on Yellowstone. The commissioners will continue to discuss this later on.

 Marty presented bids for the bridge inspections for 2013, he had two bids. Allen made a motion to sign a contract with Schwab Eaton for a bid not to exceed $6,375 for 2013. Harold seconded the motion.

 Marty reported to the commissioners that George Kruse a Road & Bridge employee has retired.

 Marty talked about the fish food needed for 2013 for Elm Creek and Cedar Creek, they will be taking bids for this.

 Allen read a letter from Running Foxes regarding the George Quarry, they are finishing up drilling there and are moving their equipment, therefore the County can return to blasting there. Marty said they are currently blasting at the Beth Quarry.

 Tom Peery talked to the commissioners regarding Gunn Park Addition, he said there are potholes that need filled there. He also said there is a hole on 18th Street where a survey marker is located.

 Marty and the commissioners went over a list of projects around the county that residents have turned in.

 The commissioners and Marty will be attending a District 4 meeting April 25th in Chanute, no county business will be discussed, this meeting is for the road foremen, commissioners & directors.

 Holly Powers from Shafer, Kline & Warren, Inc. (SKW) met with the commissioners regarding the Enbridge Pipeline Company which wants to come through Bourbon County. A few examples of the contracts they can create are as follows… SKW will create a set of standards to be used for the roads and utilities, the public right of way for the pipeline company, they develop permits, and permit fee schedules, they have regulations for dust control and equipment on the roads, develop insurance requirements. SKW provides industry standards; they have contracts specifying that if traffic increases due to the pipeline installation and there are damages to the road, the pipeline would be responsible for repairs to the road. The contract that SKW creates can be used for other companies as well as the pipeline company. SKW charges for Bourbon County would be a flat fee of $20,000. If Bourbon County would sign an agreement with SKW, once the contract is signed it would take SKW approximately 4 weeks to get a policy created for Bourbon County. The commissioners will discuss.

 Robert Davis a resident at 1065th & 230th, asked if the county could open the culverts there, he said the culverts are plugged and the water can not run properly there. He also talked about a few of his inventions he is working on.

 David Neville met with the commissioners, he presented a list of damages to windows, HVAC units, Roofs, siding and cooling towers.

 Floyd Jernigan, Jr. a representative from The Fort Scott Tribune met with the commissioners. He mentioned that the Tribune has been in business for 129 years, that it is locally managed, he said the Tribune tries to buy supplies locally when they are available. He said he knew the county was facing some tough financial challenges. He proposed if the County were to stay with the Fort Scott Tribune the Tribune would publish all of the legal publications for Bourbon County for free for the rest of 2013. He said that in 2014 the rate for legal publications for the county would be $3.00 a column inch (with a font size of 8). He said the paper sells an average of 2,200 copies a day. The commissioners thanked him for his offer & told him they would make a decision on Monday.

 The meeting adjourned at 11:58 am.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                   (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 

April 8, 2013                                         Monday 9:00 am

The Bourbon County commissioners met in open session with all three commissioners and the county clerk present.

Laurie Sisk a reporter with the Fort Scott Tribune was present.

Marty reported that there were some washouts in the county due to the storm that hit Bourbon County Sunday. The county had rain, hail

Marty said he would be having a meeting this week regarding the bridge North of Fulton on Yellowstone Rd, where there has been discussion of using railroad cars as culverts.

Marty said they would be blasting this week at the Beth Quarry which is located near Hammond, they plan to get approximately 25,000 ton of rock from the blast.

Allen talked to Marty about writing a job description for the Elm Creek caretakers and for the assistant quarry supervisor. Allen discussed the Enbridge pipeline and the cost that could be associated with that for Bourbon County.

Bill Martin reported damage to sheriff’s vehicles from the Sunday storm.

Allen thanked Wal-Mart for helping the County with supplies last night after the storm.

The commissioners did the canvass to finalize the election results of the 2013 City/School election. The write in winners were as follows… Misty Adams won by write in for Fulton Mayor, Mike Hueston won by write in for Mapleton Mayor, Samuel Shadden, Amanda Snyder, & Misty Adams (Misty will have to chose between Mayor and Council) won by write ins for Fulton City Council, there were two positions open for Mapleton City Council & Sharon Robinson won one of those positions by write ins.

Judy Wallis presented the preliminary values; she reported that ag use values had gone up state wide.

Tom Mcneil reported damage to the emergency management vehicle from the storm Sunday. Tom Mcneil also turned in his resignation to the County effective 5/31/2013.

David Neville talked to the commissioners about the storm damage to the courthouse, health office & storage building, he reported window, air conditioners, cooling towers & siding damage (he said there may be roof damage as well). The commissioners thanked David and Emmett for the work that they have done due to the storm damage.

Terri Coop, Paul Ballou & Shane Walker discussed the storm damage around the County from the hail storm Sunday. Terri asked that any residents in Bourbon County that had any storm damage write a brief damage report and turn into her (by email or turned into her office), she also reminded residents to take before and after photos of damage. She said the damage reports will have to be turned into the State before she knows if there will be any assistance from FEMA.

Harold made a motion to accept Resolution 12-13 for a disaster declaration for state and local disaster emergency proclamation effective for 14 days, Allen seconded and all were in favor.

Allen asked for a 5 minute executive session for non-elected personnel, Barbara seconded, and all were in favor. After the executive session Allen made a motion to name Shane Walker as deputy emergency manager effective 4/9/2013-12/31/2013 for a pay of $3,000 prorated annually, Harold seconded.

Susan presented the commissioners the total number of mailings the treasurer had in 2010, 2011 & 2012.

The meeting adjourned at 12:24 pm.

                                                  THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, County Clerk

 April 5, 2013                                         Friday 9:00 am

 The Bourbon County commissioners met in open session with all three commissioners and the county clerk present.

 Randy Handly with the Bourbon County Review and Laurie Sisk with the Fort Scott Tribune were also present.

 Marty reported that he had spoken to Dave Creek with Buckley Powder; he said that they are scheduled to finish drilling today, and the blasting crew will be there next Tuesday or Wednesday. Marty said Mark Wade will help build a fence at the Blake Quarry; however, it is currently too wet. Marty said he will use 6” gas line pipe with a cap to use as the corner posts.  

 Marty said he had spoken with Phoenix Coal Co.; the coal company wants to get some rock on Deer Road. Barbara presented pictures of Deer Road and of culverts there. The commissioners also discussed an intersection there with a steep hill. Barbara also discussed an area at approximately 240th & Arrowhead where the water has washed out the road; Marty said he would look at that area.

 Allen moved to have Marty have the backhoe trailer axle replaced for $2334.33, Harold seconded and all were in favor.

 Marty has talked to Kenny Clark about drainage problems between Deer & Cavalry on 210th.

 Kendell thanked Marty for allowing his employees to help deliver and pick up election equipment this week.

 Barbara is planning on talking with Shaver, Kline & Warren regarding them possibly developing the permits for road cuts regarding the Enbridge Pipeline Company.

 Allen reported that he had attended the CERT team meeting; he said that he appreciated the work the CERT team is doing.

 Allen asked Marty to work on a job description for the assistant quarry supervisor and for the Elm Creek Caretakers position.

 Marty said he is going to have a meeting next week regarding using railroad cars on Yellowstone.

 Darrel Zimmerman with Running Foxes presented a road permit and the fee to bore the road just south of 135th and Zinc road. Allen made a motion to sign this permit, Harold seconded and all were in favor. Darrel reported that they had an equipment failure at the Blake Quarry, so they are unsure of how much longer they will be at the Blake Quarry.

 Annette Bohlken met with the commissioners regarding their property on the East end of Birch Road, it is a dead end road, the Bohlkens are wanting to put a gate up on the road by their property, the Bohlkens own both sides of the road, however, the railroad tracks run through this property. Marty talked with the railroad and the railroad was in agreement to close the road as long as they can put a lock on the gate that the railroad has access too. Barbara moved to close the dead end portion of the road by the Bohlken’s driveway at 260th and Birch road, Harold seconded the motion, and all were in favor.

 Terri Johnson reported that she talked with a representative from the Garland Fire District Board; Terri confirmed that there is fire protection coverage in Garland if It is needed.

 Allen moved to go into a 10 minute executive session for attorney client privilege with possible litigation, he asked that Marty, Terri and the commissioners be present, Harold seconded. No action was taken.

 J. D. Handly and Katie Hueston from the Bourbon County Review met with the commissioners, he said he had offered to be a mediator for the Garland Fire Department, he reported that he had sent 14 letters and only received 1 reply to be a mediator. Mr. Handly met with the commissioners regarding the legal newspaper for Bourbon County. He read KSA 64-101, regarding the legal requirements for being a legal newspaper. Mr. Handly said he was not at the meeting to defame or discredit the Fort Scott Tribune. Mr. Handly said the last time the Fort Scott Tribune had competition was in 1942, he feels that the Fort Scott Tribune has completely taken advantage of Bourbon County, he discussed the placement and price of the legal publications in the Tribune, he said the county had spent over $34,000 in 2012 with the Fort Scott Tribune. Mr. Handly said the rates for legal publication is $6.25 a column inch. He asked that Bourbon County choose the Bourbon County Review as their legal newspaper. He said if the county selected the Review as their legal paper, the Review would publish legal’s on the website for free, and they would not charge the county for publication of job openings and advertisements printed in the paper as well as provide a free subscription for the county.   He said the Bourbon County Review is locally owned and operated, and it is printed in Kansas and published in Bourbon County, he said there is no font size minimum for the Review. Mr. Handly doesn’t feel the Tribune has provided good service to the County, he says the Tribune has cost the County money. Lois Mcmillian with the Fort Scott Tribune said they use a font size of 8; there was discussion over past publications and the font size that was used for publications. She said the Tribune has been in business since 1884 and that they provide service, investment, convenience & flexibility, they publish 5 days a week and charge the county $6.25 a column inch. Both the Bourbon County Review and the Fort Scott Tribune thanked the commissioners for their time.

 Allen moved to go into a 5 minute executive session regarding non-elected personnel to protect their privacy; he asked that Kendell, Lora Holdridge, Terri Johnson and the commissioners be present. Harold seconded the motion. No action was taken.

 Allen moved to pass resolution 10-13 for 2 Freightliner dump trucks with financing through UMB the dump trucks are $140,931 each, Harold seconded the motion and all approved.

 Barbara asked if there were any updates regarding the Clerk’s office; Terri Johnson said the KBI is still investigating this case.

 Barbara talked with Kendell regarding an email she had from someone regarding the election that took place this week.

 Barbara reported she had looked at the property in Garland that could be donated to the County; Barbara didn’t feel there would be any reason for the county to take this property.

 The meeting adjourned at 12:35 pm.

                                         THE BOARD OF COMMISISONERS

                                        OF BOURBON COUNTY, KANSAS

                                         (ss) Allen Warren, Chairman

                                         (ss) Harold Coleman, Commissioner

                                         (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 April 1, 2013                                    Monday 9:00 am

 The Bourbon County commissioners met in open session with all three commissioners present. The deputy county clerk was also present.

 Colette Davis a reporter with the Bourbon County Review and Tammy with the Fort Scott Tribune were also present.

  Marty reported that the county had received anywhere from 2”-5” of rain over the weekend. He reported that there was water over the road from the Osage river. Marty said he had driven Cavalry road, he said that at 210th there were a lot of washouts due to the rain, he said they will be bringing gravel in to fix those areas. Marty also reported on some culverts 1 mile south of Bronson, they are not letting the water run correctly, Marty said they may need to put some gates up to prevent someone from pulling into high water.

 Earl Brown came to the commissioners meeting and wanted to know the name and phone number of the Emergency Management person. There was concern over a pump not working correctly at 95th and Grand, Marty talked with Running Foxes about this and they were to send someone there.

 Barbara said Terri Coop (the Emergency Management person) needs to be added to the website. The commissioners talked about Indian and 209th regarding potholes. Lavetta Simmons thanked the Road & Bridge department for fixing the potholes.

 Marty spoke with Lane Cutler about a ditch west of 200th, he said the ditch is full and needs dirt removed out of the ditch. The ditching schedule is by month per Barbara and Barbara wanted to know where they were on that schedule. East of John Findley’s shop a concrete culvert needs repairs to let the water run. The rubber tire excavator is set for small projects and can do a better job with small areas, for larger jobs the grader would be best.   It was reported that the drill should be in at the Beth quarry this week to blast 25,000 ton. Allen said the county needs to contact Shaver, Klein and Warren for advice as an engineering firm for where the pipeline is going across N.E. Bourbon County. Marty said he is getting prices to repair the back axle and brakes on the trailer that hauls the backhoe.

 Allen reported he had attended a Riverfront Authority meeting, he said they have a grant & are looking to us to supply gravel for their walking trail & possibly a grader, they also want the county to supply the asphalt for about 1 mile, the Riverfront Authority will need to pay for the materials & the county will work with the city sharing responsibilities.

 Allen reported that Dennis Quick said the grader is turning around in his driveway. Allen asked Marty for a list of scheduled payment dates on equipment. Allen also said there needs to be a fence at the Blake quarry to stop people from driving around. Allen said that some grading needs to be done Elm Creek Lake, also there was discussion of the job description for the Elm Creek Lake caretakers position. There was talk about the grader operators driving the county roads to see any standing water.

 Sam Mason talked with the commissioners about the SEKRCC, he said there are now more women being held there, and the original study that was done years ago is not feasible now, he suggested talking with the City about land (possibly in the industrial park), he said now is the time & the bond money is cheap, he thought the tax payers would be better off, he thought a new jail should have at least 100 cells.

 Harold made a motion for a 30 minute executive session for attorney client privileges with possible litigation, Barbara seconded, and no action was taken.

 Once again, Harold made a motion for a 30 minute executive session for attorney client privileges with possible litigation, Barbara seconded, and no action was taken.

 Delwin called Chief Ballou and said the township board at Garland locked the fire station, the locks have been changed and at this point they are not sure what can be done, Allen said the counties hands are tied. Drywood Township said they are establishing a grievance board consisting of Kent Shoemaker, Kevin Howard & Connie May. It was questioned whether or not Scott Township had the power to give up their power to Drywood Township. Delwin Mumbower asked since the bank account is closed how can they pay their bills & how can they protect their people with the fire station locked. Can Garland petition to go into fire district #3, Delwin recommend that the county approves a budget for the Garland fire department. It was suggested to Laura Krom that she go to Kansas Department of Emergency Management for further help. It was also suggested that they contact Linn County for suggestions on solving some of the problems they are experiencing. Allen asked that Terri Coop notify the Sheriff about the situation there. Delwin was advised to call Darryl Bloomfield regarding that facility being locked down, Darryl said the Garland Station is locked at this time, he said the board did this and he had nothing to do with it. Darryl said Scott Township will be notified to take the calls for the Garland fire department. Delwin called Kevin Howard and Kevin said that termination letters have been sent to the Krom’s and that the station should reopen later in the week. At this time Garland residents do not have any fire protection coverage. Delwin contacted Scott Township to advise them to be on standby in case there is a fire. Kevin Howard was then called on a speaker phone; he said a governing board was taking control over personnel, banking, and equipment. Kevin said all services are covered.

 The commissioners meeting was suspended at 12:40 and resumed at 1:45. There was then a conference call with Melissa at KAC asking if the county commissioners have any legal liability, the answer was no. There is a moral issue, but legally there is nothing the county can do.

 The meeting adjourned at 2:18 pm.

                                    THE BOARD OF COMMISSIONERS OF

                                    BOURBON COUNTY, KANSAS

                                    (ss) Allen Warren, Chairman

                                    (ss) Harold Coleman, Commissioner

                                    (ss) Barbara Albright, Commissioner

 

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk                                 

 

 

March 29, 2013                                     Friday 9:00 am

 The Bourbon County Commissioners met in open session with all three commissioners and the county clerk present.

 Laurie Sisk with the Fort Scott Tribune and Colette Davis a reporter with the Bourbon County Review were also present.

 Virginia Durbin met with the commissioners regarding the Fulton Community Center. She said there is only $407.66 in the account for Fulton Community Center, and the average monthly expenses for the Fulton Community Center are approximately $500. She asked if the County could help them with any money. Barbara told Virginia about Seekan RC&D and gave her their phone number.   Barbara said that Seekan RC&D may be able to help with repairs to the roof. The commissioners told Virginia they would get back to her if there was anything they could help with.

 Kendell asked Marty if he had any employees and a county vehicle that could help deliver and pick up voting equipment for the April 2013 election. Marty said he would get someone to help.

 Rudy Simpson talked with Marty and the commissioners about the roads around 210th and Calvary road. He said the roads need some repairs.

 Marty reported that the plows had arrived for the trucks. Marty reported they had repaired mailboxes this week as well as patching on 240th and Jayhawk, they had also been working on 240th and Limestone.

 There was discussion about the George quarry regarding Running Foxes having a lease on the same land as the county. Allen suggested that the Road & Bridge department go back to blasting at the Beth Quarry. Marty estimated that there is approximately 26,000-27,000 ton to be blasted at the Beth Quarry. The blasting company is planning on coming to the Beth quarry next week. Allen said the county has lost at least 2-3 weeks of work at the George quarry.

 Allen talked about the 4 wire fence that was placed at the George quarry, in the March 25thcommission meeting Allen talked with Marty about the quality of work and the 4 wire fence that was placed there. He apologized to Marty and the fencing crew that placed the fence there. Rocky Brown a Road & Bridge employee reported that the reason they used 4 wires instead of 5, was because the County had previously placed only 4 wires there, therefore they only placed 4 wires there.

 Marty said that The Yakel’s were to be out of the caretaker’s house at Elm Creek by April 1st, 2013. Due to the inclement weather the Yakel’s have asked for an extension to vacate the premises. Allen moved to give the Yakel’s until April 15th, 2013 to vacate the premises at Elm Creek, Harold seconded and all were in favor.

 Harold took a phone call from Amy Irwin regarding an alley in Devon needing some rock. The commissioners asked that Marty put some rock on this alley. Allen read a thank you note from Tom Byler, Mr. Byler thanked the county for repairing a mailbox that the road grader had knocked over.

 Barbara read a letter from Brianna Snook with Wells Fargo regarding donating a lot in Garland at 506 264th, to the County. Wells Fargo wants to donate this lot to a non-profit organization & said they will pay all of the expenses and back taxes when they donate this lot. Barbara said she would look at the lot and report her feelings on the County accepting this lot.

 Tom Mcneil and Raymond Kopaska met with the commissioners, Mr. Kopaska has a zoning certification from the KDHE, he wants to build a house and bury tires around the foundation for insulation. Barbara moved to sign the certificate from KDHE saying the county doesn’t have any zoning and that this project is compatible with surrounding land use, Harold seconded and all approved.

 Susan Quick met with the commissioners and presented a letter saying “Please provide me with a copy of the minutes from the Commission Meeting in which Dan Meara asked you, the Commission, for permission to hold off providing me, the Treasurer and Tax Collector, a copy of the properties being filed in the District Court for the upcoming tax foreclosure sale.” Allen said he would look for those minutes. Susan also talked about a recent newspaper article in the Fort Scott Tribune; she said she didn’t threaten to take commissioners out of here. She also asked the commissioners if they had thought about her proposition to quit and get her salary and insurance paid until October, Allen told her they couldn’t do that. Susan said that Shawnee County had done that previously with their Treasurer. Susan talked with the commissioners regarding future tax sales; she suggested that they advertise the tax sales, in order to possibly bring in more people interested in purchasing property from the tax sale.

 Terri Coop met with the commissioners, she discussed the 3 storms the county had recently had, Terri felt everyone did a good job in responding to the storms. Terri asked for a 15 minute executive session. Allen moved to go into a 15 minute executive session regarding non-elected personnel to protect their privacy, he asked that Terri Coop, Kendell and the commissioners be present, Harold seconded. No action was taken.

 Allen moved to appoint Barbara Albright as a trustee and the representative for Bourbon County Economic Development Council allowing Barbara to vote on the Counties behalf at the annual meeting, and as the representative for Seekan RC&D, Harold seconded and all were in favor.

 The Commissioners toured the SEKRCC facility at 11:00 am. No action was taken. They will tour the facility again on April 5th at 11:00 am.

 The meeting adjourned at 12:31 pm.

                               THE BOARD OF COMMISSIONERS

                               OF BOURBON COUNTY, KANSAS

                               (ss) Allen Warren, Chairman

                               (ss) Harold Coleman, Commissioner

                               (ss) Barbara Albright, Commissioner

 

ATTEST:    

(ss) Kendell Mason, Bourbon County Clerk

  

 

 

March 25, 2013                                     Monday 9:00 am

 The Bourbon County commissioners met in open session with all three commissioners and the county clerk present.

 Laurie Sisk a reporter with the Fort Scott Tribune was also present.

 Marty gave a road report regarding the inclement weather that had occurred this past weekend. Marty said the main problems were on the East / West roads with the blowing snow. He also talked about problems with brake lines, cylinders, and wheel bearings on county vehicles. The commissioners told Marty of complaints regarding different roads, Allen took a phone call about both 75th and 85th and Yale road, and he asked Marty to get this road clean. They also discussed 230th and Fern road, 95th and Hackberry, 2389 Ironwood.

 The commissioners talked with Marty regarding employees working over 32 hours in a holiday week, Marty had a copy of the minutes where in 1991 it was approved to pay anything worked over 32 hours in a holiday week at an overtime rate. Initially the commissioners said this is how the time should have been figured. Terri Johnson later visited with the commissioners regarding this subject. The employee handbook from 2002 states that any paid time away from work isn’t counted as hours worked for the purpose of computing eligibility for overtime pay. Terri suggested following the handbook, Allen said they want to review the handbook, but we need to follow the handbook. Allen said he would talk to Marty about this decision.

 Allen presented pictures of a fence at the George Quarry, the fence that was built by the Road & Bridge crew is only a 4 wire fence and it needs to be 5 wires, Allen also talked to Marty about the way the fence posts were placed in the ground. Allen was not satisfied with the quality of work on the fence. The commissioners talked with Terri Johnson regarding the lease at the George Quarry, she said the County signed the lease at the George Quarry on 10/05/2011 and the George’s also entered into a lease with Running Foxes on 10/27/2011. Allen asked Terri to present a Hold Harmless Agreement to Running Foxes and the owners of the George Quarry. Allen asked that she write about their concern about the location of the drilling rig of Running Foxes, as the County has the land leased to mine rock in this area and intends to blast within the next few weeks, the county would like Running Foxes to hold up its operation until this issue is resolved. Allen later received an email from Running Foxes, Terri Johnson is going to look into the matter further, and the commissioners will be asking Marty to hold off on any rock quarry operations at the George Quarry until this issue is resolved.

 Lee Davis from the Noxious Weed Department discussed chemical quotes, after looking at the quotes Harold made a motion to purchase chemicals from Red River Specialties, Inc. for $3748.73. Barbara seconded and all approved. After looking at the bids a second time, it was discovered that CPS was the lowest bid, Barbara then made a motion to accept the bid from CPS for $4,078.68 (instead of the bid from Red River Specialties, Inc.) which had presented a bid for more product, therefore making the bid overall cheaper. Harold seconded, and all approved.

 Bill Martin from the Sheriff’s department presented to the commissioners a feasibility study from 2008 to build a new correctional center. Bill said the bond interest rates are lower, he also said from August 2012 – December 2012 the county spent $42,800 to house inmates at Allen County. Bill discussed options for the use of the current jail facility if the county was to build a new jail. Barbara talked to Bill about the condition of the current jail, the population of the current jail, and the revenue that could possibly be generated from building a new facility.   Bill said that the feasibility study that was done was to build a 23,500 square foot building and would be a 110 bed facility. Allen told Bill that the budget is not flexible. Bill thanked the commissioners for their time & told them that if they had any questions to let him know. The commissioners are scheduled to tour the current jail facility on 03/29/2013.

 Larry a representative from KCAMP talked to the commissioners about KCAMP, he said it is an insurance pool that involves 60 counties. He said that Bourbon Counties 2012 loss ratio was 50%. Larry said there is a $2,000 risk avoidance grant that was not used in 2012 or 2011 by Bourbon County. This grant could have been used for tangible or intangible items; he recommended brush guards, training, lights, cameras, etc. Larry also discussed liability issues for events on county property.  He also talked about tuition reimbursements for KCAMP.

 The commissioners asked Susan Quick to attend the meeting to talk to her. Laurie Sisk reported in a previous meeting that Susan Quick had made a statement to her in the hallway. Laurie said Susan said someday I’m going to clear those 3 out of there, Laurie said how are you going to do that, Laurie said Susan said… I don’t know, but when I do you will read about it in the newspaper. Susan initially said she didn’t say that, but later said that she had been very upset with the commissioners and if she did say that she apologized. She said she had tried to work with the commissioners and is very upset about how she has been treated by the commissioners. Susan asked Allen when Dan Meara was told not to give Susan a list of tax sale properties, Allen said when Dan said he felt you were calling and giving information to the owners of the properties that were set to be on the tax sale, she said she wasn’t calling the property owners. Susan said everything she has tried to do she has friction. Susan said she feels that the commissioners have put her on the spot regarding the payment plan on taxes & she feels that the way she had been treated eventually cost her the election. Allen said “our intention was to not cost her the election”. Susan left the meeting and then came back and asked the commissioners if they would pay her salary and insurance until 10/08/2013 if she were to walk away today. Susan said if she were to quit then the newly elected treasurer could take over. Susan said she can’t do her job being undermined & she can’t fight everything she tries to do. Terri said the Democratic Party would have to recommend a person to fill a vacancy if Susan were to quit. The commissioners said they need her to do her job as Treasurer.

 Allen moved to go into a 10 minute executive session regarding non-elected personnel; he asked that Terri & Kendell along with the commissioners be present. Harold seconded. No action was taken.

 The meeting adjourned at 1:18 pm.

                                         THE BOARD OF COMMISSIONERS

                                         OF BOURBON COUNTY, KANSAS                                 

                                       (ss) Allen Warren, Chairman

                                        (ss) Harold Coleman, Commissioner

                                        (ss) Barbara Albright, Commissioner

 

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 March 22, 2013                                     Friday 9:00 am

 The Bourbon County commission met in open session with all three commissioners and the county clerk present.

 Laurie Sisk and Tammy Helm reporters with the Fort Scott Tribune and Colette Davis a reporter from the Bourbon County Review were also present.

 Marty reported that 2 dump trucks were delivered late on Wednesday. He said the snow plows had not been delivered yet. Marty talked about needing a longer trailer to haul the skid steer, he is checking into prices for a new trailer.

 Marty reported that his crew has been working on Maple to 205th; Allen commended Marty and his crew for this. He also reported that the culvert had been replaced at the Diamond Church. Marty said he plans to move equipment to the George Quarry starting next week.

 Barbara presented a list of road reports. The commissioners will continue to monitor the progress and solutions for the road complaints.

 Harold reported to Marty that 225th and Wagon road going south needs some gravel.

 Marty presented Darel Zimmerman with Running Foxes a list of places where culverts are needed, Running Foxes previously said they would pay for these new culverts, Darel said he would review the list.

 Barbara made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Harold seconded, and no action was taken.

 Harold received a phone call from Mary Michaels; she is the landowner where the Heartland Tower is located. She said she had received a notice from Heartland Electric regarding the county not paying the utility bill there in a timely manner; the Heartland Electric sends the bill and has a due date that isn’t compatible with when the County pays the bills, therefore resulting in a late bill. The commissioners addressed Terri Coop about this (Terri Coop is responsible for the Heartland Tower) and the commissioners asked her to pay this utility bill with a credit card in order to avoid any late fees or penalties. Terri talked to Heartland & they will not accept a credit card payment for commercial accounts, so Bourbon County will check into other options for payment.

 Dean Bailey thanked the commissioners for taking care of Jayhawk road, Dean and his wife Gail also sent an email thanking the road crew for taking care of Jayhawk during the last snow storm.

 The commissioners discussed the Enbridge pipeline company.

 David Woods from Harold Woods Cattle Company talked to the commissioners regarding a road closing. The road is located in Section 2, Township 27, Range 22 in Walnut Township, it is approximately ½ mile long, between the southwest and northwest corner, the only property owner surrounding this road is Harold Woods Cattle Company. Barbara made a motion approve resolution 09-13 for the closing of approximately ½ mile of a road, between the southwest and northwest corner, located in Section 2, Township 27, Range 22, in Walnut Township. Harold seconded and all approved.

 Allen talked about Running Foxes, in a contract from 06/30/2012 regarding 155th from Hwy 31 to Yale road, where Running Foxes wanted to use the counties right-of-way, in the original agreement Bourbon County asked for a $20,000 performance bond, but Running Foxes instead offered a one time payment of $10,000 if they didn’t clean up from their work. In the agreement they were also to provide 25 dump loads of gravel or pay the county for gravel at $11 a ton. Running Foxes feels that the $10,000 payment should cover the rock replacement, but Bourbon County says it was to cover clean-up expenses, not rock replacement, therefore they still owe for the rock replacement. Allen is going to send a letter to Running Foxes stating they still owe for the rock replacement.

 Jim Harris from Berry Tractor came to the commission meeting to pick up the bill for the meal from the 17 County Southeast Kansas District Meeting, Berry tractor will pay F.S.C.C. for the meal.

 Barbara announced that she is planning on attending a Summit on Homelessness in Pittsburg on 04/15/2013 @ 1:30.

 The meeting adjourned at 11:53 am.

                                         THE BOARD OF COMMISSIONERS

                                         OF BOURBON COUNTY, KANSAS              

                                       (ss) Allen Warren, Chairman

                                        (ss) Harold Coleman, Commissioner

                                         (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

                                 Minutes Archive

 

March 18, 2013                                     Monday 9:00 am

 

The Bourbon County commissioners met in open session with all three commissioners and the county clerk present.

 

Laurie Sisk a reporter from the Fort Scott Tribune and Colette Davis a reporter with the Bourbon County Review were also present.

 

Marty reported that the hose on the big loader has a hole in it, a new hose has been ordered and should be here today to be replaced. He also said that two of the new employees started today. Marty talked about renting a rock bucket to use at the Blake Quarry, but said it was too wet right now to do this.

 

The commissioners talked about taking hay bids for Elm Creek Lake, the County will be taking hay bids on Elm Creek Lake.

 

Barbara presented photos of 2225 & Unique Road, which is by Mike Goucher’s property, Mike talked to the commissioners recently about the condition of the road, Marty said he had visited with Mike Goucher last week & Marty feels that they can work with Mike concerning the road.

 

Allen talked with Marty about the loader at the George Quarry, Marty said he still needs to do some more repairs on the loader.

 

Barbara talked about different road complaints the commissioners had received.

 

Barbara moved to go into a 10 minute executive session regarding non-elected personnel to protect their privacy, Harold seconded. No action was taken.

 

Allen suggested that Marty drive Maple Road the next time it is raining, so that he can see any standing water on the road. Harold suggested that the commissioners themselves place flags where they see any standing water in the road, so when the road and bridge employees see the flags they can dig out the ditches that are marked with the flags.

 

Lora Holdridge asked for a 5 minute executive session regarding non-elected personnel, Harold made a motion to go into a 5 minute executive session regarding non-elected personnel, Harold seconded, the session included the commissioners, Lora & Kendell, no action was taken.

 

Laurie Sisk shared a concern with the commissioners regarding a statement expressed by the Bourbon County Treasurer Susan Quick.

 

Kenny Blake talked to Allen about the Blake Quarry, Kenny is wanting the county to sign a release on the contract at the Blake Quarry. The commissioners talked to Terri Johnson about writing a release of first right of refusal for the Blake Quarry. Barbara made a motion to authorize Allen to sign the release of first right of refusal for the Blake Quarry, Harold seconded.

 

Allen made a motion to advertise to take bids on the mowable prairie and fescue hay at Elm Creek Lake, this hay bid publication will be published in Fort Scott Tribune. The commissioners will take sealed bids until 4:30 April 12, 2013, the winning bidder will have until August 1st, 2013 to remove the hay. The commissioners will open the sealed bids on April 15th, 2013 at 10:00. Barbara seconded the motion and all approved.

 

Barbara made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Harold seconded the motion, no action was taken.

 

Harold made a motion to go into a 5 minute executive session for non-elected personnel to protect their privacy, Barbara seconded the motion, the commissioners, Terri Johnson and Kendell Mason were present for this session. No action was taken.

 

Allen made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Harold seconded, the commissioners and Terri Johnson were present for this session. No action was taken.

 

The meeting adjourned at 12:36 pm.

 

                                                  THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

 

                                                 (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                 (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason,

Bourbon County Clerk

 

March 15, 2013                                     Friday 9:00 am

 The Bourbon County commissioners met in open session with all three commissioners and the county clerk present.

 Laurie Sisk a reporter with the Fort Scott Tribune and Adam Holt with the Bourbon County Review were also present.

Allen made a motion to go into a 20 minute executive session for non-elected personnel to protect their privacy, Barbara seconded. There was no action taken.

Marty said he would like to hire Nathan Taylor on the bridge crew as a backhoe operator at a maintenance 3 pay level. Harold made a motion to hire Nathan Taylor on the bridge crew as a backhoe operator at a maintenance 3 pay level. Barbara seconded & all were in favor.

Marty said he would like to hire Robert Love III as a skid steer operator at a maintenance 2 pay level. Barbara made a motion to hire Robert Love III as a skid steer operator at a maintenance 2 pay level. Harold seconded & all were in favor.

Marty reported that the new trucks will be delivered next week.

Marty talked about possibly renting a rock rake to use at the Blake Quarry to use on approximately 10 acres.

Marty reported that Thomas Construction is getting ready to set the dock at Elm Creek Lake.

Marty talked about Yellowstone Road and the possibility of using railroad cars as whistles there, Marty said T-works will pay for this.

Barbara asked Marty about the whistle that needs replaced at the Diamond Church, Marty said it has been too wet to get this in. Barbara asked about the bags of trash that was on Jayhawk road, Marty said they have picked those up.

The department heads met for the planning of the SEK district meeting. Barbara reported that the programs are finished and there was discussion of the donated items. The courthouse will close from 11:30-1:15 on March 21st, 2013 so that the employees may attend the lunch at the SEK district meeting.

The commissioners will meet in open session on March 20, 2013 at 1:30 to finish preparing for the SEK district meeting, no other county business will be discussed.

Allen left the commission meeting at 10:00.

Drywood Township clerk Kevin Howard and the treasurer Dwayne Allen met with the commissioners regarding issues at the Garland fire department.   Dwayne said that the Drywood Township terminated a fire chief because they had asked the chief to pick up equipment from terminated employees and he refused, the township didn’t feel the chief was doing what they felt the chief should do. They said the terminated chief has since refused to leave and has had the locks changed on the Garland fire department. Dwayne said he doesn’t like having control over the Garland fire departments account. Dwayne asked if the township has governing authority over the Garland fire department or not? The commissioners said they couldn’t answer that. Dwayne said that both sides had had attorneys in this matter, but that has eaten up public funds that they do not have. Dwayne asked where do we go from here for legal advice, he said they are just trying to do what is best for the fire department. Barbara talked to them about a statute that says the township board for the fire department needs to live in the fire district. Barbara also said she felt it was time to get along & come resolve the issues; she said they need good protection from the fire department. The commissioners suggested they find a mediator that will be neutral in the decisions. Harold told them he may be able to come up with a mediator that would be able to listen to them.

The commissioners adjourned at 12:08 pm.                                  

                                 THE BOARD OF COUNTY COMMISSIONERS

                                  OF BOURBON COUNTY, KANSAS

                                 (ss) Allen Warren, Chairman

                                 (ss)Harold Coleman, Commissioner

                                 (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason

Kendell Mason, County Clerk

 March 11, 2013                                     Monday 9:00 am

 The Bourbon County commissioners met in open session with all three commissioners and the county clerk present.

 Erin Cooley a reporter with the Bourbon County Review and Laurie Sisk a reporter from the Fort Scott Tribune were also present.

 Larry Goucher met with the commissioners. He presented pictures of the road by his house. He said the county had put new gravel on this road, but recently the grader man came by and pushed all of the gravel to the ditch. Marty said he would check into this.

 Marty talked with the commissioners about permits from AT&T that need to be signed. Allen told Marty to check on the regulations for what AT&T want to do before the commissioners sign.

 Darel Zimmerman of Running Foxes talked with the commissioners about a road cut on 135th and Zinc. They would be doing this for a gas line for gas wells & salt water lines. Allen & Marty talked to Darel about issues between Running Foxes and Bourbon County that need to be taken care. Darel asked for a list of issues and he said he would try to take care of them. Allen said once the issues are taken care of the county would be willing to work with them.

 Marty said he was going to meet with David Creek from Buckley Powder regarding the George Quarry.

 Marty and the commissioners talked about the welder that isn’t working, Marty and the commissioners agreed to trade Kirkland Welding for a different welder.

 Marty reported that the crew is working on Jayhawk.

 Barbara talked to Marty about the condition of the road on Jayhawk just East of the railroad tracks, she also talked about some bags of trash that were dumped on Jayhawk, Marty said he would take care of this.

 Marty gave the commissioners a list of asphalt projects for 2013.

 Marty talked about the State Highway Planning Commission meeting on 4/23/2013 at Chanute.

 Allen made a motion to go into a 30 minute executive session for non-elected personnel to protect their privacy, he asked that the commissioners and Marty be present. Harold seconded, no action was taken.

 Adam Holt from the Bourbon County Review came to the meeting and Erin Cooley left.

 Ann Ludlum met with the commissioner’s, the commissioners chose the Walk Kansas team name they liked the best. They chose Red Hot Chili Steppers.

 Cindy Moyers reported that she had dropped off a list at the Treasurers office of the tax sale properties that the petitions had been filed on.

 At 11:06 the commissioners suspended the meeting to go to F.S.C.C. to finalize the arrangements for the March 21st meeting.

 The commissioners returned at 12:10 pm.

 Barbara made a motion to donate $25 to the FSHS after prom party, to be paid out of the Special Parks & Recreation budget. Harold seconded and all were in favor.

 The meeting adjourned at 12:40 pm.

                                        THE BOARD OF COUNTY COMMISSIONERS

                                  OF BOURBON COUNTY, KANSAS

                                 (ss) Allen Warren, Chairman

                                 (ss)Harold Coleman, Commissioner

                                 (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason

Kendell Mason, County Clerk

 March 8, 2013                                       Friday 9:00 am

 The Bourbon County commissioners met in open session with all three commissioners and the county clerk present.

 Laurie Sisk a reporter from the Fort Scott Tribune and Adam Holt a reporter from the Bourbon County Review were also present.

 Bill Metcalf from the Road & Bridge department talked to the commissioners about the welder they use at the shop. Bill said the welder will work for a while and then quit. He talked to Kirkland welding about the welder, they said it will cost anywhere from $100-$150 to send off to see what is wrong with the welder. Kirkland has a welder they will trade the county for the counties welder plus $500, Allen said they would need to talk to Marty about this.

 The commissioners discussed the upcoming Southeast District Meeting.

 Allen made a motion to go into a 30 minute executive session regarding non-elected personnel with possible litigation to protect their privacy. Harold seconded the motion. No action was taken.

 Kendell presented an amended resolution 32-12 that includes the salary for the assistant quarry supervisor. Barbara moved to approve this resolution, Harold seconded and all approved.

 Lora Holdridge talked to the commissioners about possibly purchasing shirts out of the Register of Deeds budget for her employees, Allen told her it was her budget to use.

 Susan Quick & Dan Meara talked to the commissioners. Susan said she isn’t getting the communication needed with Dan Meara regarding the tax sale properties. And according to KSA 60-203 once a petition is left in District Court it is considered filed. If a petition has been filed on a property in order for the property owner to redeem their property they would have to pay all of the years of delinquent taxes as well as any fees to keep from loosing their property. Susan said she didn’t get a list of properties that had been filed in District Court, and collected taxes for one year of delinquent taxes on a few properties before she found out that they had already been filed in court. Susan said she was very upset about not being involved in the meeting with Dan Meara and the commissioners, where the commissioners told Dan Meara not to give a list to Susan before the petitions have been filed. Dan stated that he had approximately 150 properties that he is working on for 2008. Allen said there are approximately $1,019,631 in delinquent taxes in Bourbon County from 2006-2011. Dan said he would write a letter to the property owners that paid a year of delinquent taxes and explain to them where the confusion came from. Susan said she wants a list of the properties the same day that the petition is filed in district court.

 Karen Paddock talked to the commissioners about Freedom Township. She said that over the last 3 years Freedom Township was overlooked on their budget because they didn’t have anyone representing them for their budgets. Karen asked since she was now the Treasurer for Freedom Township could the commissioners do anything about what was budgeted for the 2013 budget for Freedom Township. The commissioners said the budget has already been set for 2013.

 Terri Johnson, Ron Gray & Dylan Marlow talked to the commissioners about the condition of the current jail. Terri told the commissioners about 2 incidents they had this week in the jail. They are concerned about the jail and the condition of the facility, the safety of the staff and inmates, and stated that the jail is overcrowded. They asked the commissioners to consider the cost benefits of remodeling the current facility or building a new jail. Terri talked about the cost of housing inmate’s out-of-county. Allen talked about the expense of building or remodeling. Allen told Dylan to put together a report of expenses for housing inmate’s out-of-county. The commissioners will be taking a tour of the correctional center on March 29th at 11:00am. Harold commended the correctional center for the job they are doing.

 Barbara said she and Allen will be attending a legislative meeting on March 9th from 9-11 am at the Common Ground coffee shop on Main Street; no county business will be discussed.

 The meeting adjourned at 12:20 pm.

                                          THE BOARD OF COUNTY COMMISSIONERS

                                   OF BOURBON COUNTY, KANSAS

                                  (ss) Allen Warren, Chairman

                                  (ss)Harold Coleman, Commissioner

                                  (ss) Barbara Albright, Commissioner

 ATTEST:

 (ss) Kendell Mason

 Kendell Mason, County Clerk                              

 March 4, 2013                                       Monday 9:00 am

The Bourbon County commissioners met in open session with all three commissioners and the county clerk present.

Laurie Sisk a reporter with the Fort Scott Tribune and Erin Cooley a reporter with the Bourbon County Review were also present.

Marty reported that he had visited with Frank Madison and he thanked the county for their work on the snow removal. Barbara also complimented Marty for the work during the storm.

Marty talked about the truck accident that John Weikel, one of the Road & Bridge employees had last week. He reported that there were no injuries and that the vehicle has been repaired.

Harold made a motion to go into a 5 minute executive session for personnel matters, Barbara seconded. The commissioners and Marty were present for the session. No action was taken.

Harold made a motion to go into a 10 minute executive session for non-elected personnel matters. Barbara seconded the motion. The commissioners and Marty were present for the session. After the meeting Harold made a motion to hire Harry D. Sayers for the Assistant Supervisor position at the Rock Quarry. His start date will be on or before 3/20/2013.

Adam Holt a reporter with the Bourbon County review came to the meeting.

Dennis Krom, Laura Krom, Jimmie Linn and Josh Boysen from the Garland Fire Department came to talk to the commissioners. They reported that the Garland Fire department has 10 volunteers. Dennis said he was the fire chief there, and at the 2/28/2013 meeting of the Drywood township board, the Drywood township board fired Dennis Krom; he said he wasn’t given a reason for his termination. He said Drywood Township said they felt the fire department wasn’t moving forward. After Dennis Krom left the meeting from his termination, the Krom’s said they were told that Richard Cullison was intimidated and turned in his keys to the fire department. Drywood then turned the keys from Cullison over to Karl Cotton, a previous fired department member. Karl has since been reported as being in the fire department. The Krom’s have since gone in and changed the keys on the building and said that the active members of the fire department (minus Richard Cullison) can get into the building with the new keys. The Krom’s also reported that 2 of the 3 people on the Drywood township board do not live in fire district 2, that those 2 live in district 3; therefore they shouldn’t have any authority over the firing of Mr. Krom. Laura Krom has talked to the Secretary of States office regarding the Fire District and their actions. Laura Krom said that Drywood said their decisions are not personal.

Jimmie Linn said there has been no reason for terminating people; he said it is hard to get volunteers. He also said that the township board has never told the fire district what to do before now. He said they have very good equipment and need people to run the equipment.

Laura Krom said volunteers do not get any money for calls or for volunteering. She said that Scott Township didn’t want anything to do with the Garland Fire department, so they had gave authority to Drywood Township. Mrs. Krom didn’t feel they could do that. Laura Krom said that Drywood now has access to Garland fire district funds. Laura stated that the money to run Garland fire department comes from the county, not from Drywood Township; therefore Drywood can not dictate funding. Dennis Krom stated that Mr. Bloomfield had said in a previous meeting that there is no place in the fire department for women and old people.

Laura Krom said that Scott Township signed a resolution giving the authority to Drywood Township; she wanted to know if they can do that. She also asked who has the governing authority over the fire district.

The Garland Fire Department (District 2) said they elect their own officers in December. They said they have a meeting for Fire Department #2 on Tuesday, March 6th, 2013 @ 6:30.

Brian Snyder talked to the commissioners about a bridge on Yellowstone between 205-215th. The commissioners said they are planning to look at the bridge. Mr. Snyder said he just needs a bridge he can cross.

Barbara read a letter from Maybelle Miller, she wrote a letter to the commissioners thanking them for looking at the shelters at Elm Creek. In her letter she wrote about memories of Elm Creek.

Barbara moved to go into a 10 minute executive session for non-elected personnel to protect their privacy; she asked that Terri Johnson, Kendell and the commissioners be present. Harold seconded. After the session, Barbara made a motion that pursuant to severe weather, there were 2 employees (David & Emmett the custodians) of the courthouse who were required to work at the courthouse during the courthouse closing & according to the handbook they should have been paid for their work at the courthouse at time and a half. Harold seconded and all were in favor.

Kendell talked with the commissioners about the health insurance bill. She stated that Deb Schoenberger (personnel director for the county)

had been working with the insurance company to get the billing correct. After corrections and changes were made to the bill, the county had a credit for over $51,000 on the March bill.

Barbara moved to go into a 10 minute executive session for non-elected personnel with possible litigation, Allen seconded. No action was taken.

The meeting adjourned at 12:28.

                                        THE BOARD OF COUNTY COMMISSIONERS

                                  OF BOURBON COUNTY, KANSAS

                                  (ss) Allen Warren, Chairman

                                  (ss)Harold Coleman, Commissioner

                                  (ss) Barbara Albright, Commissioner

 ATTEST:

 (ss) Kendell Mason

 Kendell Mason, County Clerk

March 1, 2013                                                 Friday 9:00 am

 The Bourbon County commissioners met in open session with all three commissioners and the county clerk present.

 Adam Holt a reporter from the Bourbon County Review and Tammy Helm a reporter from the Fort Scott Tribune were also present.

 The Bourbon County courthouse department heads met in open session to discuss the upcoming Southeast Kansas County Officials Regional Meeting that will be hosted in Bourbon County on March 21st, 2013. Kendell reported that so far she had received a rsvp from 11 other counties with 99 guests total. There was discussion over the items that had been donated. Barbara said she had been working on table decorations. The next department meeting for this will be on Friday March 15th @ 9:30.

 Denny Quick talked to the commissioners about the road by his house at 200th and Native. He said the grader pulls into his black top drive way to turn around.

 Barbara moved to go into a 10 minute executive session for non-elected personnel to protect their privacy with possible litigation, Harold seconded. The commissioners and Kendell were present for this executive session. No action was taken.

 The commissioners suspended the meeting at 11:00 to go to the F.S.C.C. to view where the meeting will be held on March 21st. No action was taken while there. They returned at 12:00.

 The meeting adjourned at 12:25 pm.

                                           THE BOARD OF COUNTY COMMISSIONERS

                                   OF BOURBON COUNTY, KANSAS

                                  (ss) Allen Warren, Chairman

                                  (ss)Harold Coleman, Commissioner

                                  (ss) Barbara Albright, Commissioner

 ATTEST:

 (ss) Kendell Mason

 Kendell Mason, County Clerk

 

 February 2013

February 25, 2013                                Monday 9:00 am

 

The Bourbon County commissioners met in open session with all three commissioners and the county clerk present.

 Laurie Sisk a reporter with the Fort Scott Tribune and Ashley Heckman a reporter with the Bourbon County Review were also present.

 Allen made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, he asked that Marty, Kendell and the county commissioners be present, Barbara seconded the motion. No action was taken.

 Harold made a motion to go into a 30 minute executive session for non-elected personnel to protect their privacy, he asked that Marty and the commissioners be present, Barbara seconded the motion. No action was taken.

 Marty talked with Don George about Elm Creek, Don told Marty to keep track of all time worked at Elm Creek & then turn that time into Kansas Wildlife & Parks Department, the time worked at Elm Creek can be turned into credits to be used for more docks.

 Marty also discussed expanding the parking on the East side of Cedar Creek. The commissioners will discuss this again in the future.

 Harold discussed a complaint he had on 225th between Tomahawk & Wagon Road, the complaint was that the snow was not removed from the road, Harold says that is a true statement that the snow was not removed.

 Allen asked for a 15 minute executive session for non-elected personnel to protect their privacy, he asked that Kendell, Terri Johnson and the commissioners be present, Barbara seconded the motion. Following the executive session, Allen made a motion stating that since the courthouse was closed for 2 days the previous week for inclement weather, the courthouse employees will be paid their regular pay, and all other employees that worked will be paid their regular pay. Barbara seconded the motion and all others were in favor.

 Terri Coop complimented the City road department and the County road & bridge workers for their work during the storm.   She also gave a weather forecast for the upcoming storm that is expected to bring rain, slush and snow. Terri discussed changes for future notification of weather forecasts and shelter locations.

 Barbara asked for a 20 minute executive session for attorney client privilege with possible litigation, she asked that Terri Johnson, Tom Mcneil and the commissioners be present. Harold seconded. No action was taken.

 Barbara asked for a 20 minute executive session for attorney client privilege with possible litigation, she asked that Terri Johnson, Tom Mcneil and the commissioners be present. Harold seconded the motion. No action was taken.

 Ron Gray discussed his opinion of the way the pay for the courthouse closing was handled.

 The meeting adjourned at 12:10 pm.

                                           THE BOARD OF COUNTY COMMISSIONERS

                                   OF BOURBON COUNTY, KANSAS

                                  (ss) Allen Warren, Chairman

                                  (ss)Harold Coleman, Commissioner

                                  (ss) Barbara Albright, Commissioner

 ATTEST:

 (ss) Kendell Mason

 Kendell Mason, County Clerk

                                       

February 20, 2013                                          Wednesday 9:00 am

The Bourbon County commissioners met in open session with all three commissioners and the county clerk present.

Laurie Sisk a reporter with the Fort Scott Tribune and Angela Handly a reporter with the Bourbon County Review were also present.

Allen talked about a thank you card the commissioners received from Linda & Lawrence Wunderly, they thanked the commissioners for the maintenance and complimented the road and bridge department for the condition of their road. They live at 14406 E. 100th Road, north of Mapleton.

Allen talked about a piece of property that is 2.19 acres that the county owns, the property is located north of Wade Aluminum. The north end of this property is on Osage road. The commissioners are considering taking bids on this property.

The commissioners discussed a complaint they had from a Bourbon county resident, the resident talked about explosions east on Limestone road, apparently the explosions were fireworks. Barbara talked to the Sheriff’s department about this & will follow up with the resident that filed the complaint.

Terri Johnson talked to the commissioners about the storm that is predicted to hit Bourbon county, she said the chairman is the one that will decide if the weather is bad enough to close the courthouse. If the chairman closes the courthouse it will be on KOMB 103.9 and KOAM tv.

Terri Johnson told the commissioners she would look over a road use agreement for Enbridge Energy Company.

Terri Johnson asked for an executive session for attorney client privilege with possible litigation, Harold moved to go into a 20 minute executive session for attorney client privilege with possible litigation, he asked that Tom McNeil, Ron Gray, Terri Johnson and the commissioners be present. Allen seconded the motion. No action was taken.

At 10:40 the commissioners suspended the meeting so they could go view Elm Creek Lake. No action was taken at Elm Creek Lake.

The chairman adjourned the meeting at 1:30.

                                          THE BOARD OF COUNTY COMMISSIONERS

                                   OF BOURBON COUNTY, KANSAS

                                  (ss) Allen Warren, Chairman

                                  (ss)Harold Coleman, Commissioner

                                  (ss) Barbara Albright, Commissioner

 ATTEST:

 (ss) Kendell Mason

 Kendell Mason, County Clerk

                                                                

February 15, 2013                                Friday 9:00 am

The Bourbon County commissioners met in open session with all three commissioners and the county clerk present.

Laurie Sisk a reporter with the Fort Scott Tribune was also present.

Marty reported that he had visited with another county on their new gas monitoring system, the commissioners asked Marty for the name of the system that they are using.

Marty reported that all of the rock has been removed from the Beth quarry. He also said that Victor L Phillips is working on the track excavator, he said there was a cylinder leaking on a boom.

Allen moved to go into a 10 minute executive session for personnel matters, Harold seconded and all were in favor. No action was taken.

Allen moved to move the Friday February 22nd commission meeting to Wednesday February 20th at 9:00 am, and then cancel the Friday February 22nd meeting. They want to suspend the Wednesday meeting at some point to go to Elm Creek to view the lake and the shelters there. Harold seconded the motion and all were in favor.

Marty asked the commissioners permission to host an employee workshop meeting for training on gravel road and street maintenance. The commissioners approved hosting a meeting.

The commissioners and department heads met to discuss the upcoming Southeast Kansas County Officials Association Regional Meeting, discussion was made about the meal, the program Lowell Milken will do, registration, department meetings and prizes for drawings. The next meeting for planning will be March 1st at 9:00 am.

The commissioners and department heads also discussed goals for 2013. Performance reviews will be implemented, recognizing employees for 5, 10, 15, 20, 25… years of service, vacation scheduling for individual departments, 4 day work weeks for R&B department & placement of personnel files.

Dave Martin and Eric Bailey met with the commissioners, they presented a map that shows the changes that may be made to make an access road between 18th & 19th street on Judson. These changes are still in the design phase, the City of Fort Scott has initially approved these changes, however, KDOT has not approved these changes yet, after KDOT has approved, the City of Fort Scott will bring back that approval for a formal approval from the Commissioners.

Dylan discussed the time clock, Shane reported that the time clock isn’t working, but will be replaced. Dylan also invited the commissioners to take a tour of the SEKRCC, they said they would like to take a tour later on. Dylan complimented Deb in the clerk’s office for her work with payroll.

The commissioners adjourned at 11:40 am.

                                                  THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                    ________________________, Chairman                  

                                                   ________________________, Commissioner

                                                   ________________________, Commissioner

 

 ATTEST:

Kendell Mason, County Clerk

 

 

February 11, 2013                                Monday 9:00 am

The Bourbon County commissioners met in open session with all three commissioners and the county clerk present.

Laurie Sisk a reporter with the Fort Scott Tribune and Ashley Heckman a reporter with the Bourbon County Review were also present.

Allen and Barbara complemented Marty about a report he presented for the work completed last week and the report for what he hopes to work on this week.

Marty reported that Cat had put an alternator on the crusher.

Richard Perry came to the commissioners meeting he thanked Marty for his excellent work on a bridge south of Kansas on 160th.

Marty had a permit from a company to bore under 230th and Kansas road, the commissioners approved the permit pending Marty’s approval of the permit. Marty said he would talk to the contractor before he approved the permit.

Allen presented pictures of brush at the corner of Cavalry and 160th. Allen also presented pictures of Elm Creek Lake and the shelters there. The commissioners discussed the maintenance that needs to be done there.

The commissioners and Marty discussed possibly doing a 4 day work week again this summer, Allen asked if there were any problems when they did 4 day work week last year, Marty said the only problems he knew of was when it was 102 degrees. Allen said he felt that the production was better during a 4 day work week. Allen made a motion to start doing 4 day work weeks between 5/13/13 – 9/12/13, from 6 am-4:30 for the road & bridge department (not the office personnel), Harold seconded, and all were in favor.  

Allen asked Marty to put a load of gravel at the Fairgrounds.

The commissioners discussed seeding at the Blake quarry.

Terri Johnson and Rhonda Cole met with the commissioners, Terri asked for an executive session, Harold made a motion to go into a 10 minute executive session for non-elected personnel to protect the privacy of the individual, he asked that the commissioners, Terri Johnson and Rhonda Cole were present, Barbara seconded the motion. No action was taken.

Terri Johnson let the commissioners know that she had received a call from Melissa an attorney from Kansas Association of Counties, Melissa wanted to let the commissioner know she was available by phone if the commissioners needed anything.

Terri Johnson met with the commissioners, she asked for an executive session for attorney client privilege with possible litigation, Harold made a motion for a 5 minute executive session with the commissioners and Terri present, Barbara seconded the motion. No action was taken.

Allen asked for a 20 minute executive session for non-elected personnel, with the commissioners and Terri Johnson present. Harold seconded the motion. No action was taken.

Terri Johnson talked to the commissioners about the rock that was removed by Chain Electric on 155th between Poplar and Range Road, the commissioners asked her to wait before taking action on this. They discussed this again and agreed that Chain Electrics offer of $8250 was a fair offer to replace the gravel. Allen made a motion to accept Chain Electrics offer of $8250, Barbara seconded the motion, and all were in favor.

The meeting adjourned at 12:22 pm.

                                        THE BOARD OF COMMISSIONERS

                                        OF BOURBON COUNTY, KANSAS

                                        ___________________________, Chairman

                                        ___________________________, Commissioner

                                        ___________________________, Commissioner

 

ATTEST:

Kendell Mason, County Clerk

February 8, 2013                                  Friday 9:00 am

The Bourbon County Commissioners met in open session with all three commissioners and the county clerk present.

Laurie Sisk a reporter from the Fort Scott Tribune and Ashley Heckman a reporter with the Bourbon County Review were also present.

Marty reported that the Ford New Holland Backhoe is not working, but is being repaired. He also said they have found a problem with the Crusher, the alternator is not putting out enough volts, Marty said the alternator is being replaced.

Mark Wade had reported some overgrown brush on Goodlander Road, Marty talked to the landowners about cleaning the brush up.

Darrell Howard asked Marty if the Phoenix coal company is still paying for gravel on Eagle Road because the road needs some gravel, Marty said he would check on that, Mr. Howard also reported that the bridge on 230th between Deer and Eagle Road is washing out.

Ken and Betty Peterson talked to the commissioners about a road called Kelly Drive in Marco Estates, they said the drainage is poor there, and wanted to know the procedure to close the road, the commissioners told them about the procedure, the commissioners wanted to check into the road and told the Petersons they would call them.

Allen told Marty he had received a phone call from Ken Keeney about a stop sign at 160th & Calvary. He feels the stop sign should be removed from Calvary and a yield sign should be placed on 160th. Marty said he would look at the intersection.

Allen talked to Marty about monitoring procedures for fuel usage in the Road & Bridge department.

Allen reported that he had talked with Berry Tractor, they have a road re-furbisher that they will rent for $13,000-$14,000 a month. The commissioners discussed different projects that they could use this machine for.

Marty talked to the commissioners about Elm Creek, he is going to take some employees there to do some initial clean up in and around the shelter houses. He wants to take some inmates there in the spring to do some painting and clean up work as well.

Allen had pictures of an intersection at 185th and Maple, he reported that the water doesn’t run off the road as it needs to, he discussed rerouting the water so that it runs off of the road properly.

Bryan Barnett from Chain Electric & Paul Norris from Heartland Rec. talked to Marty and the commissioners about a bill for $16,500 they had received for the replacement of windrow rock and the labor it will take to replace. Marty said that Chain Electric took 2 miles of windrow rock from 155th between Poplar and Range Road & placed the rock around poles that they had repaired. Mr. Barnett and Mr. Norris both said that yes that they had put some rock around the poles, but didn’t feel that they removed as much rock as the county is saying. Mr. Norris asked if the county would allow his company to have the rock hauled and spread on the road, the commissioners said because of the liability issue, they couldn’t allow that. The commissioners asked Mr. Barnett what he felt was a fair dollar amount to replace the windrow rock, Mr. Barnett said maybe ½ of what was billed, the commissioners said they would discuss that dollar amount and get back to Mr. Norris on that offer.

The commissioners received an invitation to The Fort Scott Public Library, so they suspended the meeting at 11:25 to go to the Library to take part in the new system the library has for library cards & accounts. The commissioners came back into session at 11:55.

The meeting adjourned at 12:15 pm.

                                                  THE BOARD OF COUNTY COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

             

                                                 _________________________, Chairman

                                                 _________________________, Commissioner

                                                 _________________________, Commissioner

 

ATTEST:

Kendell Mason, County Clerk

   

February 4, 2013                                  Monday 9:00 am

The county commissioners met in open session with all three commissioners and the county clerk present.

Laurie Sisk a reporter with the Fort Scott Tribune & Ashley Heckman a reporter with the Bourbon County Review was also present.

Barbara talked to Marty about the whistle at the Diamond Church, she wants Marty to look at the whistle to see how much needs replaced & told Marty that once it is replaced to bill Clara Schofield for Diamond Church’s portion of the whistle.

The commissioners discussed how to handle the road complaints that are filed on the counties website.

Marty reported that Gene Bailey’s grader isn’t working properly, but that it should be fixed soon. He also reported that they are patching on Eagle road. The sign crews are working on Maple road.

Marty reported that he had a meeting with the Road & Bridge employees about the employees working together and helping each other when they need help. He told them that they are all county employees & that they need to work together.

Allen talked about the weather forecast for the next 30 days he reported that it appears there should be some good “working” weather coming up.

Marty reported that the Rubber Tired Excavator arrived and he has plans to use it at various places around the county.

The commissioners and Marty discussed Ergon Oil doing some training to make sure that they are getting the asphalt mixture correct.

The commissioners discussed Heartland Rec. apparently they put up some new poles at 255th between Osage & Range rd & Heartland took the counties windrow to put around the poles. Marty reported that he had sent Heartland a bill for the payment of the windrow rock, but has not received payment for this yet. Terri Johnson told Marty to give her copies of the bill and she would pursue this for the county.

Marty had examples of the new road signs that will be used around the county.

Terri Johnson asked for a 5 minute executive session regarding attorney client privilege, Barbara moved to go into executive session for 5 minutes with Terri & the commissioners present, Harold seconded and all were in favor. No action was taken.

Terri Johnson asked for a 20 minute executive session regarding attorney client exemption regulation with possible litigation, Barbara moved to go into executive session for 20 minutes with all 3 commissioners, Terri Johnson & Tom Mcneil present. Harold seconded. No action was taken.

Dan Meara asked for a 20 minute executive session involving the commissioners, Dan Meara and the commissioners. Barbara moved to go into executive session for 20 minutes, Harold seconded. No action was taken.

Barbara moved to go into a 5 minute executive session involving Shane, Terri Johnson, the commissioners and Kendell, Allen seconded. No action was taken.

The commissioners received a letter from Bourbon County Fire District 3 appointing the elected officers to be appointed to the Board of Trustees for 2013-2014. Harold moved to accept the recommendations for the Bourbon County Fire District 3, Barbara seconded and all were in favor.

The meeting adjourned at 12:40 pm.

                                                            THE BOARD OF COMMISSIONERS

                                                            OF BOURBON COUNTY, KANSAS

                                                            ________________________, Chairman

                                                           ________________________, Commissioner

                                                           ________________________, Commissioner

 

 

ATTEST:

Kendell Mason, County Clerk

 

February 1, 2013                                            Friday 9:00 am 

The county commissioners met in open session with all three commissioners and the county clerk present. 

Laurie Sisk a reporter with the Fort Scott Tribune, Adam Holt & Ashley Heckman reporters with the Bourbon County Review were also present. 

Marty and Commissioner Albright announced they had driven several roads in the county to look at the condition of the roads. Marty reported that the Road & Bridge department has been replacing stop, yield, bridge markers & linear signs around the county.  

 

Barbara commented on how nice the new guardrail is in the Gunn Park Addition.  

 

Allen presented pictures of the ramp that is being made for the lowboy trailer, once it is completed it will be able to haul the asphalt machine. He also had pictures of Grand Road where a watershed lake will be built. There was discussion about different watershed lakes around the county.

 The commissioners talked with Marty about keeping a log of received complaints & reports and the action that was taken on these complaints & reports.  

 

Marty reported that the rubber tire excavator will be arriving February 1, 2013. 

 

Terri Johnson announced that she wanted to thank Marty & Tom Metcalf for their help last week on an investigation. 

Harold moved to go into executive session for 20 minutes for non-elected personnel to protect the employees privacy.   Barbara seconded the motion. The meeting involved the commissioners, Marty and Terri Johnson. No action was taken. 

Barbara moved to go into an executive session for 5 minutes for attorney client matters, Harold seconded. The meeting involved the commissioners and Terri Johnson. No action was taken. 

Barbara moved to terminate the lease at Elm Creek Lake with the tenants vacating the premises by April 1st, 2013. Harold seconded & all were in favor. 

Shane Walker did a demonstration for the commissioners and the department heads on using the new Bourbon County website.  

Allen moved to approve & sign resolution 07-13 which is a schedule of copy and fees for Bourbon County. Barbara seconded and all were in favor.  

 

The meeting adjourned at 12:25 pm. 

                                         THE COUNTY COMMISISONERS

                                        OF BOURBON COUNTY, KANSAS 

                                       ________________________, Chairman

                                         ________________________, Commissioner

                                         ________________________, Commissioner

 

ATTEST: 

 

________________________ 

Kendell Mason, County Clerk 

 January

 January 28, 2013                                  Monday 9:00 am

 The county commissioners met in open session with all three commissioners and the county clerk present.  

Laurie Sisk a reporter with the Fort Scott Tribune & Adam Holt a reporter with the Bourbon County Review was also present. 

Marty talked with the commissioners about the Landfill. The State inspected there and the only item that the State found was that the sign at the entrance with the hours posted on it was not updated. The hours on the sign need to be adjusted to… gate open hours are 8-4 Monday-Friday and the gate open hours for Saturday 8-2. All commissioners were in agreement with the sign updating.

 Marty reported that he was having a problem with a belt at the Quarry, but feels it is now fixed. Marty said they have been patching on Charles Street & are finishing up patching on Limestone between 250th - 255th. 

Barbara said she had heard some complaints on Deer Road, Marty said he would look at it. 

Marty reported there are culverts ready to be delivered to a project on Grand Road. 

Marty said that KDHE wanted a map showing the storm water drainage for the Landfill and Road and Bridge, he presented the map to Allen for his signature before he sent it on to KDHE. 

The department heads met to discuss the upcoming 17 County meeting. Allen presented a handout with the ideas, times and cost associated with this meeting. Several ideas were presented as well as people volunteered to help with different tasks associated with the meeting. There will be another planning meeting on February 15th at 9:30 am. 

Allen also presented a handout regarding commissioner’s goals for 2013. Some goals were to… look at the employee handbook & possibly revising it, the need for doing employee performance reviews, Road & Bridge chip and seal plan for 2013, recognizing long term county employees that are employed with the county, educational job relating training for county employees, vacation scheduling. Allen discussed the county-wide revitalization program, the possibility of a 4 day work week for 2013 for the Road & Bridge department & the placement for personnel records.

 Allen asked for an executive session for 10 minutes regarding non-elected personnel including Lee Davis & the commissioners, Barbara seconded. No action was taken. 

Harold asked for a 5 minute executive session regarding non-elected personnel, Allen seconded. No action was taken. 

Terri Coop talked with the commissioners about a USD seminar she had attended, the meeting discussed foreign animal diseases. She also suggested to the commissioners that they do an online training course for emergency disaster situations.

 Shane Walker talked with the commissioners about the new T1 phone system that the courthouse will be getting. They will be starting the phone system soon.  

Judy Wallis talked to the commissioners about land values that come from K-State that she uses for the assessing process. She also discussed the different soil types & how they are valued.

 The meeting adjourned at 11:55 am.

                                         THE BOARD OF COUNTY COMMISSIONERS

                                        OF BOURBON COUNTY, KANSAS 

                                        __________________________, Chairman 

                                        __________________________, Commissioner 

                                        __________________________, Commissioner

 ATTEST:  

 

Kendell Mason, County Clerk                         

 

January 25, 2013                                            Friday 9:00 am 

The Bourbon County commissioners met in open session with all three commissioners and the county clerk present. 

Laurie Sisk a reporter with the Fort Scott Tribune and Adam Holt a reporter with the Bourbon County Review was also present. 

Terri Johnson asked for a 20 minute executive session for attorney client privilege with possible litigation, she asked that the session included Terri Johnson, Tom Mcneil, and the commissioners. Barbara Albright moved to go into executive session for 20 minutes and Harold Coleman seconded. No action was taken. 

 

Terri Johnson asked for another 20 minute executive session for attorney client privilege with possible litigation, she asked that the session included Terri Johnson, Tom Mcneil, and the commissioners. Barbara Albright moved to go into executive session for 20 minutes and Harold Coleman seconded. No action was taken. 

Dylan Marlow from SEKRCC talked to the commissioners about the Time Centre program that is used for the time clock. He talked about some problems that he has had with the time clock. He asked if the commissioners would consider going back to paper time sheets. The commissioners asked that he wait for 30 days to see if they could figure out what the problem is with the time clock.

Valorie Leblanc asked for an executive session for 15 minutes for attorney client privilege with possible litigation. Barbara moved to go into executive session for 15 minutes, Harold seconded. No action was taken. 

The commissioners took a lunch break and then came back into session.

 Caryn Tyson, State Senator, attended the meeting and talked about some different proposed bills that will be discussed in the Senate.

 She talked about the Real vs. Trade bill, this bill clears up the language for real and trade property. She gave the example if a business has a tax abatement on their property, they would know what the tax valuation going into the abatement as well as the valuation once the abatement was over. This bill would protect the businesses and the Counties that the businesses are in.

 She also talked about a proposed bill that will make Kansas Bankers Association no longer exempt from State fees.

 Caryn talked about a bill that deals with workout locations, a small group of workout locations want to be exempt from property or sales tax.

 She talked about a bill that they have been working on called the R.O.Z. bill, or the rural opportunity bill. If a county participated in the R.O.Z. bill, and someone moved into a participating Kansas County from out-of-state, they would be exempt from paying state income tax for 5 years.

 Caryn said there will be a bill that will be worked on that may lower taxes for watercraft in Kansas. 

Caryn said the website kslegislature shows the different bills. 

The meeting adjourned at 3:07 pm.  

                                        THE BOARD OF COUNTY COMMISSIONERS

                                        OF BOURBON COUNTY, KANSAS 

                                        ________________________, Chairman 

                                        ________________________, Commissioner 

                                        ________________________, Commissioner 

 

ATTEST:  

 

Kendell Mason, County Clerk 

January 18th, 2013                                Friday 9:00 am

The Bourbon County Commissioners met in open session will all commissioners and the county clerk present.

 Adam Holt a reporter with the Bourbon County Review was also present. 

Marty reported that Mid America was coming to repair the generator today. Harold told Marty of a complaint on 225th & Soldier road going north. Marty said he would look into it.  

Barbara asked Marty to look at the whistle at the Diamond Church on Jayhawk road; she also talked about the condition of Limestone road between 240th & 250th 

Marty reported that an employee at the Rock Quarry will be quitting. He also reported that he had updated the OSHA posters. 

Terri Johnson asked to go into executive session for 10 minutes regarding non-elected personnel to protect the employee’s privacy; Terri asked that the meeting involve the commissioners and her. Barbara moved to go into executive session for 10 minutes, Harold seconded. No action was taken. 

Barbara moved to go into executive session for 10 minutes regarding non-elected personnel to protect the employee’s privacy, she asked that Marty, the commissioners and Terri Johnson be present, Allen seconded. No action was taken.  

Harold moved to go into a 15 minute executive session regarding possible litigation, he asked that the meeting involved the commissioners and Terri Johnson, Barbara seconded. No action was taken. 

Barbara moved to go into a 10 minute executive session regarding non-elected personnel with possible litigation, she asked that the clerk, commissioners and the attorney be present for this session, Allen seconded. No action was taken. 

The commissioners announced they would be attending a meeting in Topeka on 1/24/2013; no county business will be conducted. 

The meeting adjourned at 11:45 am.

                                         THE BOARD OF COMMISSIONERS

                                        OF BOURBON COUNTY, KANSAS

 

                                        ________________________, Chairman 

                                        ________________________, Commissioner

 

                                        ________________________, Commissioner 

ATTEST:  

Kendell Mason, County Clerk

 

January 14, 2013                                  Monday 9:00 am

The commissioners met in open session with all three commissioners and the county clerk present.

Laurie Sisk a reporter with the Fort Scott Tribune and Adam Holt a reporter with the Bourbon County Review were also present.

Marty gave a report on the conditions of the roads with the icy weather. Allen asked Marty how the sign and culvert inventory was going, Marty said he was still working on it, but reported that it was going well.

Allen talked with Marty about the importance of doing back-ups on his computers.

Terri Johnson asked for a 10 minute executive session regarding attorney client matters with possible litigation. Allen moved to go into a 10 minute executive session, Jingles seconded. No action was taken.

Lora Holdridge talked with the commissioners about a bill that the Kansas Bankers Association was trying to pass, the bill, if passed, would eliminate the registration tax that is collected. In 2012 the Register of Deeds office collected $72,329.51 from this registration tax.

After the new commissioner Barbara Albright was sworn in, both Allen and Harold congratulated Barbara on her appointment

Harold nominated Allen as the new commissioner chairman, Barbara seconded.

Barbara nominated Harold as vice chairman, Allen seconded.

Harold made a motion to adopt resolution 01-13 which adopts the 2013 holidays. Barbara seconded and all were in favor.

Allen made a motion to adopt resolution 02-13 G.A.A.P. waiver, Harold seconded and all were in favor.

Barbara made a motion to adopt resolution 03-13 to change the mileage reimbursement to .55 a mile, Allen seconded and all were in favor.

Harold made a motion to adopt resolution 04-13 designating the banks and newspapers for 2013, Barbara seconded and all were in favor.

Allen made a motion to adopt resolution 05-13 to cancel checks over 2 years old, Harold seconded and all were in favor.

Allen made a motion to appoint Harold as a representative on the board of directors, for the SEK Regional Juvenile Detention Center. Barbara seconded and all were in favor.

Barbara made a motion to have Allen Warren, Barbara Woodward and Elouise Young on the SEK Multi County Health Board. Harold seconded this motion.

Allen and Barbara will be attending the KAC commissioner training session on 1/15, 1/16, and 1/17 no county business will be conducted.

Allen made a motion to approve resolution 06-13 for the lease purchase of a track loader, financing will be through UMB along with funds from landfill, road & bridge and road & bridge sales tax. Harold seconded and all were in favor.

The meeting adjourned at 12:49.

 

                                  

THE BOARD OF COUNTY COMMISSIONERS

OF BOURBON COUNTY, KANSAS

                     

________________________, Chairman

________________________, Commissioner                             

_________________________, Commissioner

ATTEST:

 

Kendell Mason, County Clerk

 

 

 January 11, 2013 Friday 9:00

The county commissioners met in open session with all commissioners and the county clerk present.

Adam Holt a reporter with the Bourbon County Review was also present.

Fort Scott City Manager Dave Martin introduced John Garrison the new finance director for the City. Dave also told the commissioners about a complaint that he had heard. He had visited with Kendell about this complaint & wanted to reported that Kendell had visited with this person and they were satisfied that Kendell had followed through with a phone call to them.

At 9:10 Jason Silvers a reporter with the Fort Scott Tribune arrived.

Marty presented a list of inventory to the commissioners that he is responsible for. The commissioners complimented Marty on this list.

Marty reported that the culvert is in at 180th. He also said the crusher is down again, but that Berry Tractor is looking into it. Allen asked Marty when the dump trucks will arrive, he said he would check and let them know.

At 9:25 Marty asked for a 5 minute executive session regarding non-elected personnel, to protect their privacy. Allen moved to go into executive session for 5 minutes, Jingles seconded and all were in favor. No action was taken.

Allen asked for a 10 minute executive session regarding non-elected personnel to protect their privacy, with Terri Johnson and Marty present, Jingles seconded and all were in favor. No action was taken.

Allen asked for a 15 minute executive session regarding non-elected personnel to protect their privacy, with the commissioners and Terri Johnson present. Harold seconded and all were in favor. No action was taken.

Debbie Hall asked the commissioners what valuation was used to figure the 2013 budget, Allen told her the estimated valuation used.

Terri Coop said she was notified that the Governor had made a disaster declaration for flooding, which would make Fema funding more available for agriculture.

Terri Coop talked with the commissioners about purchasing a 2011 Ford Escape with 66,000 miles for $14,750 from Sigg Motors. Harold Coleman made a motion to authorize Terri Coop to purchase this vehicle, Allen Warren seconded and all approved.

Shane Walker visited with the commissioners about the new phone system that had been budgeted for 2013, Allen moved to approve replace the phone system that has already been budgeted for, Harold seconded and all were in favor.

Doug Miller talked with the commissioners about the disposal of property, the commissioners told him that the property will be placed on purple wave and if he is interested he can bid there.

Debbie with Security First, Dan Meara and Susan Quick talked with the commissioners about tax sales, Debbie said they are almost done working on 2008 properties & are ready to start 2009. Debbie said her 2-2-2013 was near & she wasn't sure she would be finished by then, Jingles said to continue working on the tax sale properties. They want to have as many tax sales as possible in 2013.

Joe Bisogno, Joe Bisogno Jr., Lindsay Madison, Jason Marberry & Bill Brittain met with the commissioners. Joe thanked the commissioners for allowing him to talk with them. He feels that there is growth coming to Bourbon County, but that his idea could speed up the growth process. He feels that the growth will come with tourism, however, he feels that building improvements need to be made to help increase tourism. He said that he has visited with others in Bourbon County and they feel that when improvements are made they are taxed out of Bourbon County. He talked about a Beautification Project, a 10 year program for the county. His plan outlines community development. He says the 10 year program would have zero negative effect on the County, his idea is that if people make cosmetic improvements to their property for 3-4 years there is no tax increase for those improvements. By allowing the 3-4 year tax break, this hopefully will increase the improvements made to homes and businesses. This he feels in turn, will increase tourism, which will help businesses grow. He wants Bourbon County to be a place where people want to visit, live, work and raise their family. He feels that Bourbon County could be an example to other counties. Joe wants to start at the State level.

The meeting adjourned at 12:06 pm.

THE COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS

_______________________, Chairman

_______________________, Commissioner

_______________________, Commissioner
ATTEST:

Kendell Mason, County Clerk

 

January 7, 2013 Monday 9:00 am

The commissioners met in open session with all three commissioners and the county clerk present.

Jason Silvers a reporter with the Fort Scott Tribune was also present.

Marty talked with the commissioners about complaints from residents at approximately 245th & Valley road. The residents are concerned about the amount of traffic from logging trucks, Harold Coleman made a motion to put up signs for truck routes and signs for axle limits, Allen Warren seconded, and all were in favor.

Allen talked about a crack he noticed in a road way, he suggested that Marty check with the City of Fort Scott on what machine they use and what materials they use to fill cracks.

Terri Johnson asked to go into a 15 minute execute session with Terri, Kendell and the commissioners present, regarding non-elected personnel. Jingles moved to go into executive session for 15 minutes, Allen seconded and all were in favor. No action was taken.

Earl Brown talked to the commissioners about a road in Hiatville that he had talked to the commissioners about previously, nothing has been done to solve this problem & he asked that something be done.

Mark Mccoy talked with the commissioners about a meeting that will be taking place on January 15th at 9:00 am regarding public transportation.

Loretta George a reporter with the Bourbon County Review arrived.

Terri Johnson addressed the department heads. She told them they would be getting reports from Kendell for their department. She asked that each department head look at the reports to verify charges on their accounts.

Allen talked briefly about the upcoming 17 county meeting.

Harold Coleman and Allen Warren are planning to attend a dig safe meeting January 7, 2013 at 6:30

The meeting adjourned at 12:02 pm.

THE BOURBON COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS

__________________________, Chairman

__________________________, Commissioner

__________________________, Commissioner

ATTEST:

Kendell Mason, County Clerk

 

January 4, 2013 Friday 9:00 am

The Bourbon County commissioners met in open session with all 3 commissioners and the county clerk present.

Laurie Sisk, a reporter with the Fort Scott Tribune and Loretta George a reporter with the Bourbon County review was also present.

Allen talked with Marty about a corner that is located north of the airport office, Allen feels they need more reflectors at that corner.

Allen thanked Marty for repairing a pothole in the county that they had previously talked about.

Allen asked that Marty double check the meter readings on some of the graders.

Jingles talked about Justice Lane and Marco Estates, he said he felt there would need to be some work done there this spring.

Marty said that on the chip and seal, they are going to have to sift the ½" out as they crush, and will then return the overage back to the pile.

The grader that Tom Johnson uses is having transmission problems, and Berry Tractor is coming to try and repair it.

Doug Miller talked to the commissioners about how the county would dispose of unneeded equipment that the county owns. Allen said he feels that everything should be listed on Purple Wave, however, no decision was made on how the property will be sold.

Allen asked that Marty provide a list of culverts that had been installed as well as the location of the culverts.

Susan Quick asked for a 15 minute executive session regarding non-elected personnel with the commissioners and Kendell present. Jingles moved to go into executive session for 15 minutes, Allen seconded, and all were in favor. No action was taken.

Allen asked for a 20 minute executive session with only the commissioners present regarding non-elected personnel, Jingles seconded the motion and all were in favor. No action was taken.

The meeting adjourned at 11:30 am.

THE BOURBON COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS

________________________, Chairman

________________________, Commissioner

________________________, Commissioner

ATTEST:

Kendell Mason, County Clerk

January 3, 2013 Thursday 8:30 am

The Commissioners held a special meeting. Those present were all commissioners, the county clerk, the sheriff, the county attorney and the assistant county attorney.

Laurie Sisk, a reporter with the Fort Scott Tribune was also present.

Terri Johnson asked to go into executive session for 30 minutes and asked that the meeting involved all three commissioners, the county clerk, the sheriff, the county attorney and the assistant county attorney. Jingles Endicott made a motion to go into an executive session for 30 minutes, Allen Warren seconded and all were in favor.

After the 30 minute executive session, Harold Coleman made a motion to go into another executive session for 10 minutes with all of the same people present, Allen Warren seconded and all were in favor.

At the end of the 10 minute executive session Harold Coleman announced that an employee from the clerk's office had been terminated for misconduct, and because of this, he made a motion to authorize a criminal investigation for alleged employee theft, Allen Warren seconded the motion and all were in favor.

Harold Coleman made a motion to hire Terry Sercer to hold a special audit of the funds that the county clerk's office has access to, Jingles Endicott seconded the motion and all were in favor.

Terri Johnson suggested having a department head meeting Monday, January 7th at 11:00 am.

The meeting adjourned at 10:06 am.

THE BOARD OF COMMISSIONERS
OF BOURBON COUNTY, KANSAS

________________________, Chairman

________________________, Commissioner

________________________, Commissioner

ATTEST:

Kendell Mason, County Clerk

 

 

 

 

 

 

 

 

 

 


 

 

 


 

 

 

 

 

 

 

 

 

 

 

 

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Upcoming Events

AUG
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Aug.29 9:00 am - 12:00 pm
Bourbon County Commission Meeting

SEP
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Sep.01
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Sep.01 9:00 am - 12:00 pm
Bourbon County Commission Meeting

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5

Sep.05 9:00 am - 12:00 pm
Bourbon County Commission Meeting

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Sep.08 9:00 am - 12:00 pm
Bourbon County Commission Meeting

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Fort Scott, KS 66701
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